Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA163.1adopted
Solicitation Issued: August 6, 2021 Solicitation Closed: September 22, 2021 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price for Ariba Document Number 3092490224 Supplier Name Bid Price (excluding Harmonized Sales Tax) LCD Mechanical Inc. $1,210,025.00* Ritestart Limited $1,360,985.00 Martinway Contracting Ltd. $1,658,977.00 Magil Construction Ontario Inc. $4,980,937.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 4, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3092490224 Description: The Project involves the supply and installation of heating, ventilation and air conditioning (HVAC) system replacement, electrical upgrades and washroom renovation at Yonge Collection Yard. Recommended Supplier: LCD Mechanical Inc. Contract Award Value: $1,415,729 net of all applicable taxes and charges $1,599,774 including HST and all applicable charges $1,440,646 net Harmonized Sales Tax recoveries Contract is expected to start from date of the written order to commence work for a period of eighty-four (84) working days.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3092490224 Description: The Project involves the supply and installation of heating, ventilation and air conditioning (HVAC) system replacement, electrical upgrades and washroom renovation at Yonge Collection Yard. Recommended Supplier: LCD Mechanical Inc. Contract Award Value: $1,415,729 net of all applicable taxes and charges $1,599,774 including HST and all applicable charges $1,440,646 net Harmonized Sales Tax recoveries Contract is expected to start from date of the written order to commence work for a period of eighty-four (84) working days.
BA163.2adopted
Solicitation Issued: August 31, 2021 Solicitation Closed: September 28, 2021 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received for Ariba Document Number 3099929980 including bid price Supplier Name Bid Price (including H.S.T.) Rush Truck Centres of Canada $1,220,501
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 4, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3099929980 Description: For the Supply and Delivery of Five (5) Latest Model Conventional Cab And Truck Chassis Low Profile With Dual Rear Wheels Complete With An 18' Van Body, 26,000 LBS (11,793 KG) GVWR, with option to purchase an additional One (1) unit in 2022, Five (5) units in 2023, Three (3) units in 2024 and One (1) unit in 2025, pending budget availability. Upon Award of this RFQ, the Vendor and the City will have a Contract from date of award for a period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this RFQ and any applicable City policy. Recommended Supplier: Rush Truck Centres of Canada Contract Award Value (2021-2022): $1,080,089 net of all applicable taxes and charges $1,220,501 including HST and all applicable charges $1,099,099 net of HST recoveries Contract Award Value (2022-2026) (Optional): $2,319,640 net of all applicable taxes and charges $2,621,193 including HST and all applicable charges $2,360,466 net of HST recoveries Contract Award Value (2021-2026) (Total Potential Contract Award): $3,399,729 net of all applicable taxes and charges $3,841,694 including HST and all applicable charges $3,459,565 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2026. The above cost calculations reflect a 3 percent CPI adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3099929980 Description: For the Supply and Delivery of Five (5) Latest Model Conventional Cab And Truck Chassis Low Profile With Dual Rear Wheels Complete With An 18' Van Body, 26,000 LBS (11,793 KG) GVWR, with option to purchase an additional One (1) unit in 2022, Five (5) units in 2023, Three (3) units in 2024 and One (1) unit in 2025, pending budget availability. Upon Award of this RFQ, the Vendor and the City will have a Contract from date of award for a period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this RFQ and any applicable City policy. Recommended Supplier: Rush Truck Centres of Canada Contract Award Value (2021-2022): $1,080,089 net of all applicable taxes and charges $1,220,501 including HST and all applicable charges $1,099,099 net of HST recoveries Contract Award Value (2022-2026) (Optional): $2,319,640 net of all applicable taxes and charges $2,621,193 including HST and all applicable charges $2,360,466 net of HST recoveries Contract Award Value (2021-2026) (Total Potential Contract Award): $3,399,729 net of all applicable taxes and charges $3,841,694 including HST and all applicable charges $3,459,565 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2026. The above cost calculations reflect a 3 percent CPI adjustment applied annually to each year's cost after the initial one (1) year period.
BA163.3adopted
Solicitation Issued: July 13, 2021 Solicitation Closed: August 18, 2021 Number of Addenda Issued: Seven (7) Addendums Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price for Ariba Document Number 2049283980 Supplier Name Bid Price (excluding H.S.T.) BDA Inc. $3,639,600.00* Brook Restoration Ltd. $3,973,878.00 *Pursuant to the Request for Tender document the contract award value includes the contingency allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 4, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 2049283980 (3-2021) Description: North East Lobby and Staff Washroom Renovations at North York Civic Centre. Recommended Supplier: BDA Inc. Contract Award Value: $4,089,600 net of all applicable taxes and charges $4,621,248 including HST and all applicable charges $4,161,577 net of HST recoveries Contract is expected to start on November 29, 2021 and end on January 20, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 2049283980 (3-2021) Description: North East Lobby and Staff Washroom Renovations at North York Civic Centre. Recommended Supplier: BDA Inc. Contract Award Value: $4,089,600 net of all applicable taxes and charges $4,621,248 including HST and all applicable charges $4,161,577 net of HST recoveries Contract is expected to start on November 29, 2021 and end on January 20, 2023.
BA163.4adopted
Solicitation Issued: May 1, 2021 Solicitation Closed: June 30, 2021 Number of Addenda Issued: One (1) Number of Bids: Nineteen (19) Table 2: Summary of Bids Received For Ariba Document Number 2938706981 Ranking Respondent 1 WSP Canada Inc. 2 Terrapex Environmental Inc. 3 GHD Limited 4 exp Services Inc. 5 Jacobs 6 Hemmera Environchem Inc. 7 Gannett Fleming Canada ULC 8 Amec Foster Wheeler Environment & Infrastructure (Woods) 9 Stantec Consulting Ltd.* 10 McIntosh Perry Consulting Engineers Ltd.* 11 Englobe Corp.* 12 Arcadis Canada, Inc.* 13 BluMetric Environmental Inc.* 14 Cambium Inc.* 15 PGL Environmental Consultants* 16 OHE Consultants* 17 Safetech Environmental Ltd.* 18 SPCL Eng. Inc. (Sirati)* 19 Char Technologies Ltd. (Altech)* *Suppliers did not meet the minimum of technical scoring threshold of 75 percent (56.25 out of 75) and were not able to move to stage 3-Cost of Services Range of Scores: Total Scores for Stage 2 and 3: 28.30 to 91.89
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 4, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Supplier Qualification, Ariba Document Number 2938706981 Description: To establish a roster of suppliers eligible to provide professional environmental consulting services to Corporate Real Estate Management Division (Project Management Office) on an "as and when required" basis, for a period of three (3) years from date of award, with options in favour of the City to extend the agreement for up to two (2) separate one (1) year periods. Should the option(s) be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 1. WSP Canada Inc. 2. Terrapex Environmental Ltd. 3. GHD Limited Contract Award Value: WSP Canada Inc.. $2,850,000 net of all applicable taxes and charges $3,220,500 including HST and all applicable charges $2,900,160 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024 Option Year 1- January 1, 2025 to December 31, 2025 $950,000 net of all applicable taxes and charges $1,073,500 including HST and all applicable charges $966,720 net of HST recoveries Option Year 2 January 1, 2026 to December 31, 2026 $950,000 net of all applicable taxes and charges $1,073,500 including HST and all applicable charges $966,720 net of HST recoveries The total potential award to WSP Canada Inc. including all option years is $4,833,600 net of HST recoveries, $4,750,000 net of all applicable taxes and charges, and $5,367,500 including HST and all applicable charges. Terrapex Environmental Ltd. $2,850,000 net of all applicable taxes and charges $3,220,500 including HST and all applicable charges $2,900,160 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024 Option Year 1- January 1, 2025 to December 31, 2025 $950,000 net of all applicable taxes and charges $1,073,500 including HST and all applicable charges $966,720 net of HST recoveries Option Year 2 January 1, 2026 to December 31, 2026 $950,000 net of all applicable taxes and charges $1,073,500 including HST and all applicable charges $966,720 net of HST recoveries The total potential award to Terrapex Environmental Ltd. including all option years is $4,833,600 net of HST recoveries, $4,750,000 net of all applicable taxes and charges, and $5,367,500 including HST and all applicable charges. GHD Limited $2,850,000 net of all applicable taxes and charges $3,220,500 including HST and all applicable charges $2,900,160 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024 Option Year 1- January 1, 2025 to December 31, 2025 $950,000 net of all applicable taxes and charges $1,073,500 including HST and all applicable charges $966,720 net of HST recoveries Option Year 2 January 1, 2026 to December 31, 2026 $950,000 net of all applicable taxes and charges $1,073,500 including HST and all applicable charges $966,720 net of HST recoveries The total potential award to Terrapex Environmental Ltd. including all option years is $4,833,600 net of HST recoveries, $4,750,000 net of all applicable taxes and charges, and $5,367,500 including HST and all applicable charges. The total potential contract award identified in this report including optional periods for all contracts is $14,250,000 net of all applicable taxes and charges, or $16,102,500 including all applicable taxes and charges. The total potential cost to the City including optional periods for all contacts is $14,500,800 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Supplier Qualification, Ariba Document Number 2938706981 Description: To establish a roster of suppliers eligible to provide professional environmental consulting services to Corporate Real Estate Management Division (Project Management Office) on an "as and when required" basis, for a period of three (3) years from date of award, with options in favour of the City to extend the agreement for up to two (2) separate one (1) year periods. Should the option(s) be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 1. WSP Canada Inc. 2. Terrapex Environmental Ltd. 3. GHD Limited Contract Award Value: WSP Canada Inc.. $2,850,000 net of all applicable taxes and charges $3,220,500 including HST and all applicable charges $2,900,160 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024 Option Year 1- January 1, 2025 to December 31, 2025 $950,000 net of all applicable taxes and charges $1,073,500 including HST and all applicable charges $966,720 net of HST recoveries Option Year 2 January 1, 2026 to December 31, 2026 $950,000 net of all applicable taxes and charges $1,073,500 including HST and all applicable charges $966,720 net of HST recoveries The total potential award to WSP Canada Inc. including all option years is $4,833,600 net of HST recoveries, $4,750,000 net of all applicable taxes and charges, and $5,367,500 including HST and all applicable charges. Terrapex Environmental Ltd. $2,850,000 net of all applicable taxes and charges $3,220,500 including HST and all applicable charges $2,900,160 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024 Option Year 1- January 1, 2025 to December 31, 2025 $950,000 net of all applicable taxes and charges $1,073,500 including HST and all applicable charges $966,720 net of HST recoveries Option Year 2 January 1, 2026 to December 31, 2026 $950,000 net of all applicable taxes and charges $1,073,500 including HST and all applicable charges $966,720 net of HST recoveries The total potential award to Terrapex Environmental Ltd. including all option years is $4,833,600 net of HST recoveries, $4,750,000 net of all applicable taxes and charges, and $5,367,500 including HST and all applicable charges. GHD Limited $2,850,000 net of all applicable taxes and charges $3,220,500 including HST and all applicable charges $2,900,160 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024 Option Year 1- January 1, 2025 to December 31, 2025 $950,000 net of all applicable taxes and charges $1,073,500 including HST and all applicable charges $966,720 net of HST recoveries Option Year 2 January 1, 2026 to December 31, 2026 $950,000 net of all applicable taxes and charges $1,073,500 including HST and all applicable charges $966,720 net of HST recoveries The total potential award to Terrapex Environmental Ltd. including all option years is $4,833,600 net of HST recoveries, $4,750,000 net of all applicable taxes and charges, and $5,367,500 including HST and all applicable charges. The total potential contract award identified in this report including optional periods for all contracts is $14,250,000 net of all applicable taxes and charges, or $16,102,500 including all applicable taxes and charges. The total potential cost to the City including optional periods for all contacts is $14,500,800 net of HST recoveries.
BA163.5adopted
Solicitation Issued: September 16, 2021 Solicitation Closed: October 18, 2021 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Quotation, Ariba Doc Number 2938858427 including Total Base Bid Price Supplier Name Evaluated Bid Price (excluding H.S.T.) Achieva Health Inc. $527,100 Novo Healthnet Limited $540,152
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 4, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 2938858427 Description: For the provision of Occupational Therapy Services for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Achieva Health Inc. Contract Award Value: $527,100 net of all applicable taxes and charges $595,623 including HST and all applicable charges $536,377 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $542,913 net of all applicable taxes and charges $613,492 including HST and all applicable charges $552,468 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $559,200 net of all applicable taxes and charges $631,896 including HST and all applicable charges $569,042 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $575,976 net of all applicable taxes and charges $650,853 including HST and all applicable charges $586,114 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $593,256 net of all applicable taxes and charges $670,379 including HST and all applicable charges $603,697 net of HST recoveries The total potential contract award including all option years is $3,162,243 including all applicable taxes and charges and $2,798,445 net of all applicable taxes and charges. The potential cost to the City is $2,847,698 net of HST recoveries. The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 2938858427 Description: For the provision of Occupational Therapy Services for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Achieva Health Inc. Contract Award Value: $527,100 net of all applicable taxes and charges $595,623 including HST and all applicable charges $536,377 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $542,913 net of all applicable taxes and charges $613,492 including HST and all applicable charges $552,468 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $559,200 net of all applicable taxes and charges $631,896 including HST and all applicable charges $569,042 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $575,976 net of all applicable taxes and charges $650,853 including HST and all applicable charges $586,114 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $593,256 net of all applicable taxes and charges $670,379 including HST and all applicable charges $603,697 net of HST recoveries The total potential contract award including all option years is $3,162,243 including all applicable taxes and charges and $2,798,445 net of all applicable taxes and charges. The potential cost to the City is $2,847,698 net of HST recoveries. The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial year.