Award of Ariba Document Number 2938858427 to Achieva Health Inc. for the Provision of Occupational Therapy Services for Seniors Services and Long-Term Care

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The decision

2021-11-10 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 4, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 2938858427 Description: For the provision of Occupational Therapy Services for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for four (4) additional separate one (1) year periods.

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Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Achieva Health Inc. Contract Award Value: $527,100 net of all applicable taxes and charges $595,623 including HST and all applicable charges $536,377 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $542,913 net of all applicable taxes and charges $613,492 including HST and all applicable charges $552,468 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $559,200 net of all applicable taxes and charges $631,896 including HST and all applicable charges $569,042 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $575,976 net of all applicable taxes and charges $650,853 including HST and all applicable charges $586,114 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $593,256 net of all applicable taxes and charges $670,379 including HST and all applicable charges $603,697 net of HST recoveries The total potential contract award including all option years is $3,162,243 including all applicable taxes and charges and $2,798,445 net of all applicable taxes and charges. The potential cost to the City is $2,847,698 net of HST recoveries. The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial year.

On the agenda

As the city filed it

Solicitation Issued: September 16, 2021 Solicitation Closed: October 18, 2021 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Quotation, Ariba Doc Number 2938858427 including Total Base Bid Price Supplier Name Evaluated Bid Price (excluding H.S.T.) Achieva Health Inc. $527,100 Novo Healthnet Limited $540,152

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 2938858427 Description: For the provision of Occupational Therapy Services for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

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Recommended Supplier: Achieva Health Inc. Contract Award Value: $527,100 net of all applicable taxes and charges $595,623 including HST and all applicable charges $536,377 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $542,913 net of all applicable taxes and charges $613,492 including HST and all applicable charges $552,468 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $559,200 net of all applicable taxes and charges $631,896 including HST and all applicable charges $569,042 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $575,976 net of all applicable taxes and charges $650,853 including HST and all applicable charges $586,114 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $593,256 net of all applicable taxes and charges $670,379 including HST and all applicable charges $603,697 net of HST recoveries The total potential contract award including all option years is $3,162,243 including all applicable taxes and charges and $2,798,445 net of all applicable taxes and charges. The potential cost to the City is $2,847,698 net of HST recoveries. The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial year.

On the record

The item as the City filed it