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←Bid Award Panel · 2021-12-08 · 2021.BA167.4

The filed record

Award of Ariba Document Number 3119038310 to VHA Home HealthCare for the Provision of Childminding Services for Toronto Public Health Division

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The decision

2021-12-08 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 2, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP), Ariba Document Number 3119038310 Description: For the provision of childminding services as required by the Child Health and Development (CHD) Directorate of the Toronto Public Health Division, for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) one (1) year periods.

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Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Director of Toronto Public Health Division will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: VHA Home HealthCare Contract Award Value: $98,700 net of all applicable taxes and charges $111,531 including HST and all applicable charges $100,437 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $101,661 net of all applicable taxes and charges $114,877 including all applicable taxes and charges $103,450 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $104,711net of all applicable taxes and charges $118,323 including all applicable taxes and charges $106,554 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $107,852 net of all applicable taxes and charges $121,873 including all applicable taxes and charges $109,750 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $111,088 net of all applicable taxes and charges $125,529 including all applicable taxes and charges $113,043 net of HST recoveries The total potential contract award including all option years is $592,133 including all applicable taxes and charges and $524,012 net of all applicable taxes and charges. The total potential cost to the City including all options years for all awards is $533,234 net of HST Recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

On the agenda

As the city filed it

Solicitation Issued: August 20, 2021 Solicitation Closed: September 15, 2021 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Bids Received Supplier Name VHA Home Healthcare

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP), Ariba Document Number 3119038310 Description: For the provision of childminding services as required by the Child Health and Development (CHD) Directorate of the Toronto Public Health Division, for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) one (1) year periods.

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Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Director of Toronto Public Health Division will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: VHA Home HealthCare Contract Award Value: $98,700 net of all applicable taxes and charges $111,531 including HST and all applicable charges $100,437 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $101,661 net of all applicable taxes and charges $114,877 including all applicable taxes and charges $103,450 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $104,711net of all applicable taxes and charges $118,323 including all applicable taxes and charges $106,554 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $107,852 net of all applicable taxes and charges $121,873 including all applicable taxes and charges $109,750 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $111,088 net of all applicable taxes and charges $125,529 including all applicable taxes and charges $113,043 net of HST recoveries The total potential contract award including all option years is $592,133 including all applicable taxes and charges and $524,012 net of all applicable taxes and charges. The total potential cost to the City including all options years for all awards is $533,234 net of HST Recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

    On the record

    The item as the City filed it

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