Award of Sourcewell Solicitation Number 042221-SIE to Siemens Canada Limited for the Supply and Delivery of Electric Vehicle Equipment and Related Services for Fleet Services

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The decision

2021-12-08 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 2, 2021) from the Chief Procurement Officer: Solicitation Number: Sourcewell Request for Proposal Number 042221-SIE Description: After reviewing the Sourcewell Request for Proposal (RFP) No. 042221, Fleet Services will leverage on this Sourcewell Contract with Siemens Industry Inc.

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and issue a contract to their local distributor, Siemens Canada Limited for the non-exclusive supply and delivery of Three-Hundred (300) various electric equipment and related services every year from 2022 to 2025. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Three-Hundred (300) units in 2026. The term of this contract is for four (4) years with the option to extend for one (1) additional one-year term under the same terms and conditions from date of award to July 20, 2026. Recommended Supplier: Siemens Canada Limited Initial Contract Award Value (From the date of award to July 20, 2025) $5,625,667 net of all applicable taxes and charges $6,357,004 including all applicable taxes and charges $5,724,679 net of HST recoveries Potential Optional Year Award Value (July 21, 2025 to July 20, 2026) $1,288,385 net of all applicable taxes and charges $1,455,875 including all applicable taxes and charges $1,311,060 net of HST recoveries Total Potential Contract Award Value (From the date of award to July 20, 2026) $6,914,052 net of all applicable taxes and charges $7,812,879 including all applicable taxes and charges $7,035,739 net of HST recoveries Contract is expected to start from date of award and expire on July 20, 2025. This contract may be extended for a fifth year at discretion of the Sourcewell to July 20, 2026.

On the agenda

As the city filed it

Solicitation Issued: March 4, 2021 Solicitation Closed: April 22, 2021 Number of Addenda Issued: Eight (8) Number of Bids: Forty-Nine (49)

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Sourcewell Request for Proposal Number 042221-SIE Description: After reviewing the Sourcewell Request for Proposal (RFP) No. 042221, Fleet Services will leverage on this Sourcewell Contract with Siemens Industry Inc. and issue a contract to their local distributor, Siemens Canada Limited for the non-exclusive supply and delivery of Three-Hundred (300) various electric equipment and related services every year from 2022 to 2025.

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Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Three-Hundred (300) units in 2026. The term of this contract is for four (4) years with the option to extend for one (1) additional one-year term under the same terms and conditions from date of award to July 20, 2026. Recommended Supplier: Siemens Canada Limited Initial Contract Award Value (From the date of award to July 20, 2025) $5,625,667 net of all applicable taxes and charges $6,357,004 including all applicable taxes and charges $5,724,679 net of HST recoveries Potential Optional Year Award Value (July 21, 2025 to July 20, 2026) $1,288,385 net of all applicable taxes and charges $1,455,875 including all applicable taxes and charges $1,311,060 net of HST recoveries Total Potential Contract Award Value (From the date of award to July 20, 2026) $6,914,052 net of all applicable taxes and charges $7,812,879 including all applicable taxes and charges $7,035,739 net of HST recoveries Contract is expected to start from date of award and expire on July 20, 2025. This contract may be extended for a fifth year at discretion of the Sourcewell to July 20, 2026.

On the record

The item as the City filed it