Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA167.1adopted
Solicitation Issued: August 4, 2021 Solicitation Closed: September 10, 2021 Number of Addenda Issued: Two (2) Number of Bids: Six (6) Table 1: Summary of Bids Received 2386246 Ontario Inc. DBA Thomas Nutrient Solutions Lystek International Corporation N-Viro Systems Canada Inc. DBA Walker Environmental Group Terratec Environmental Ltd. THF Limited Wessuc Inc. Range of Scores: 93.20 - 85.38
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 2, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 2959888829 Description: For the provision of services for the removal, haulage, and Beneficial Use of Biosolids from the Ashbridges Bay Wastewater Treatment Plant (ABTP), including haulage and alternative landfill disposal, as a contingency measure, if and when required and approved by the City for Toronto Water for a period of three (3) years in duration, with an option in favour of the City, in its sole discretion, to extend the Contract on the same terms and conditions for up to two (2) additional one (1) year periods. Should the option(s) be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 1. 2386246 Ontario Inc. DBA Thomas Nutrient Solutions 2. Lystek International Corporation 3. Terratec Environmental Ltd. 4. Wessuc Inc. 5. N-Viro Systems Canada Inc. DBA Walker Environmental Group 6. THF Limited Contract Award Value: 2386246 Ontario Inc DBA Thomas Nutrient Solutions From January 1, 2022 to December 31, 2024 $3,656,535 net of all applicable taxes and charges $4,131,884 including HST and all applicable charges $3,720,890 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2024. Option Year 1: From January 1, 2025 to December 31, 2025 $1,292,696 net of all applicable taxes and charges $1,460,747 including HST and all applicable charges $1,315,447 net of HST recoveries Option Year 2: From January 1, 2026 to December 31, 2026 $1,331,477 net of all applicable taxes and charges $1,504,569 including HST and all applicable charges $1,354,911 net of HST recoveries The total potential cost to the City for the 2386246 Ontario Inc DBA Thomas Nutrient Solutions contract, including all option years is $6,391,248 net of HST Recoveries. The total potential contract award including all option years is $7,097,200 including all applicable charges and taxes, $6,280,708 net of all applicable taxes and charges. Lystek International Corporation From February 8, 2022 to February 7, 2025 $7,535,460 net of all applicable taxes and charges $8,515,069 including HST and all applicable charges $7,668,084 net of HST recoveries Contract is expected to start on February 8, 2022 and end on February 7, 2025. Option Year 1: From February 8, 2025 to February 7, 2026 $2,664,014 net of all applicable taxes and charges $3,010,336 including HST and all applicable charges $2,710,900 net of HST recoveries Option Year 2: From February 8, 2026 to February 7, 2027 $2,743,934 net of all applicable taxes and charges $3,100,646 including HST and all applicable charges $2,792,227 net of HST recoveries The total potential cost to the City for the Lystek International Corporation contract, including all option years is $13,171,212 net of HST Recoveries. The total potential contract award including all option years is $14,626,051 including all applicable charges and taxes, $12,943,408 net of all applicable taxes and charges. Terratec Environmental Ltd. From March 14, 2022 to March 13, 2025 $5,119,844 net of all applicable taxes and charges $5,785,424 including HST and all applicable charges $5,209,953 net of HST recoveries Contract is expected to start on March 14, 2022 and end on March 13, 2025. Option Year 1: From March 14, 2025 to March 13, 2026 $1,810,020 net of all applicable taxes and charges $2,045,323 including HST and all applicable charges $1,841,876 net of HST recoveries Option Year 2: From March 14, 2026 to March 13, 2027 $1,864,321 net of all applicable taxes and charges $2,106,683 including HST and all applicable charges $1,897,133 net of HST recoveries The total potential cost to the City for the Terratec Environmental contract, including all option years is $8,948,963 net of HST Recoveries. The total potential contract award including all option years is $9,937,429 including all applicable charges and taxes, $8,794,185 net of all applicable taxes and charges. Wessuc Inc. From January 1, 2022 to December 31, 2024 $7,425,887 net of all applicable taxes and charges $8,391,253 including HST and all applicable charges $7,556,583 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2024. Option Year 1: From January 1, 2025 to December 31, 2025 $2,625,277 net of all applicable taxes and charges $2,966,563 including HST and all applicable charges $2,671,481 net of HST recoveries Option Year 2: From January 1, 2026 to December 31, 2026 $2,704,035 net of all applicable taxes and charges $3,055,559 including HST and all applicable charges $2,751,626 net of HST recoveries The total potential cost to the City for the Wessuc Inc. contract, including all option years is $12,979,690 net of HST Recoveries. The total potential contract award including all option years is $14,413,375 including all applicable charges and taxes, $12,755,199 net of all applicable taxes and charges. N-Viro Systems Canada Inc. DBA Walker Environmental Group From January 13, 2022 to January 12, 2025 $5,092,258 net of all applicable taxes and charges $5,754,251 including HST and all applicable charges $5,181,881 net of HST recoveries Contract is expected to start on January 13, 2022 and end on January 12, 2025. Option Year 1: From January 13, 2025 to January 12, 2026 $1,800,268 net of all applicable taxes and charges $2,034,303 including HST and all applicable charges $1,831,952 net of HST recoveries Option Year 2: From January 13, 2026 to January 12, 2027 $1,854,276 net of all applicable taxes and charges $2,095,332 including HST and all applicable charges $1,886,911 net of HST recoveries The total potential cost to the City for the N-Viro Systems Canada Inc. DBA Walker Environmental Group contract, including all option periods is $8,900,745 net of HST Recoveries. The total potential contract award including all option years is $9,883,885 including all applicable charges and taxes, $8,746,801 net of all applicable taxes and charges. THF Limited From December 20, 2021 to December 19, 2024 $10,012,430 net of all applicable taxes and charges $11,314,045 including HST and all applicable charges $10,188,648 net of HST recoveries Contract is expected to start on December 20, 2021 and end on December 19, 2024. Option Year 1: From December 20, 2024 to December 19, 2025 $3,539,698 net of all applicable taxes and charges $3,999,859 including HST and all applicable charges $3,601,997 net of HST recoveries Option Year 2: From December 20, 2025 to December 19, 2026 $3,645,889 net of all applicable taxes and charges $4,119,854 including HST and all applicable charges $3,710,056 net of HST recoveries The total potential cost to the City for the THF Limited contract, including all option periods is $17,500,701 net of HST Recoveries. The total potential contract award including all option years is $19,433,758 including all applicable charges and taxes, $17,198,016 net of all applicable taxes and charges. The total potential contract award identified in this report including optional periods is $75,391,698 including all applicable taxes and charges. The total potential cost to the City including optional periods for all contracts is $67,892,559 net of HST recoveries. The above cost calculations reflect an estimated annual 3 percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 2959888829 Description: For the provision of services for the removal, haulage, and Beneficial Use of Biosolids from the Ashbridges Bay Wastewater Treatment Plant (ABTP), including haulage and alternative landfill disposal, as a contingency measure, if and when required and approved by the City for Toronto Water for a period of three (3) years in duration, with an option in favour of the City, in its sole discretion, to extend the Contract on the same terms and conditions for up to two (2) additional one (1) year periods. Should the option(s) be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 1. 2386246 Ontario Inc. DBA Thomas Nutrient Solutions 2. Lystek International Corporation 3. Terratec Environmental Ltd. 4. Wessuc Inc. 5. N-Viro Systems Canada Inc. DBA Walker Environmental Group 6. THF Limited Contract Award Value: 2386246 Ontario Inc DBA Thomas Nutrient Solutions From January 1, 2022 to December 31, 2024 $3,656,535 net of all applicable taxes and charges $4,131,884 including HST and all applicable charges $3,720,890 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2024. Option Year 1: From January 1, 2025 to December 31, 2025 $1,292,696 net of all applicable taxes and charges $1,460,747 including HST and all applicable charges $1,315,447 net of HST recoveries Option Year 2: From January 1, 2026 to December 31, 2026 $1,331,477 net of all applicable taxes and charges $1,504,569 including HST and all applicable charges $1,354,911 net of HST recoveries The total potential cost to the City for the 2386246 Ontario Inc DBA Thomas Nutrient Solutions contract, including all option years is $6,391,248 net of HST Recoveries. The total potential contract award including all option years is $7,097,200 including all applicable charges and taxes, $6,280,708 net of all applicable taxes and charges. Lystek International Corporation From February 8, 2022 to February 7, 2025 $7,535,460 net of all applicable taxes and charges $8,515,069 including HST and all applicable charges $7,668,084 net of HST recoveries Contract is expected to start on February 8, 2022 and end on February 7, 2025. Option Year 1: From February 8, 2025 to February 7, 2026 $2,664,014 net of all applicable taxes and charges $3,010,336 including HST and all applicable charges $2,710,900 net of HST recoveries Option Year 2: From February 8, 2026 to February 7, 2027 $2,743,934 net of all applicable taxes and charges $3,100,646 including HST and all applicable charges $2,792,227 net of HST recoveries The total potential cost to the City for the Lystek International Corporation contract, including all option years is $13,171,212 net of HST Recoveries. The total potential contract award including all option years is $14,626,051 including all applicable charges and taxes, $12,943,408 net of all applicable taxes and charges. Terratec Environmental Ltd. From March 14, 2022 to March 13, 2025 $5,119,844 net of all applicable taxes and charges $5,785,424 including HST and all applicable charges $5,209,953 net of HST recoveries Contract is expected to start on March 14, 2022 and end on March 13, 2025. Option Year 1: From March 14, 2025 to March 13, 2026 $1,810,020 net of all applicable taxes and charges $2,045,323 including HST and all applicable charges $1,841,876 net of HST recoveries Option Year 2: From March 14, 2026 to March 13, 2027 $1,864,321 net of all applicable taxes and charges $2,106,683 including HST and all applicable charges $1,897,133 net of HST recoveries The total potential cost to the City for the Terratec Environmental contract, including all option years is $8,948,963 net of HST Recoveries. The total potential contract award including all option years is $9,937,429 including all applicable charges and taxes, $8,794,185 net of all applicable taxes and charges. Wessuc Inc. From January 1, 2022 to December 31, 2024 $7,425,887 net of all applicable taxes and charges $8,391,253 including HST and all applicable charges $7,556,583 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2024. Option Year 1: From January 1, 2025 to December 31, 2025 $2,625,277 net of all applicable taxes and charges $2,966,563 including HST and all applicable charges $2,671,481 net of HST recoveries Option Year 2: From January 1, 2026 to December 31, 2026 $2,704,035 net of all applicable taxes and charges $3,055,559 including HST and all applicable charges $2,751,626 net of HST recoveries The total potential cost to the City for the Wessuc Inc. contract, including all option years is $12,979,690 net of HST Recoveries. The total potential contract award including all option years is $14,413,375 including all applicable charges and taxes, $12,755,199 net of all applicable taxes and charges. N-Viro Systems Canada Inc. DBA Walker Environmental Group From January 13, 2022 to January 12, 2025 $5,092,258 net of all applicable taxes and charges $5,754,251 including HST and all applicable charges $5,181,881 net of HST recoveries Contract is expected to start on January 13, 2022 and end on January 12, 2025. Option Year 1: From January 13, 2025 to January 12, 2026 $1,800,268 net of all applicable taxes and charges $2,034,303 including HST and all applicable charges $1,831,952 net of HST recoveries Option Year 2: From January 13, 2026 to January 12, 2027 $1,854,276 net of all applicable taxes and charges $2,095,332 including HST and all applicable charges $1,886,911 net of HST recoveries The total potential cost to the City for the N-Viro Systems Canada Inc. DBA Walker Environmental Group contract, including all option periods is $8,900,745 net of HST Recoveries. The total potential contract award including all option years is $9,883,885 including all applicable charges and taxes, $8,746,801 net of all applicable taxes and charges. THF Limited From December 20, 2021 to December 19, 2024 $10,012,430 net of all applicable taxes and charges $11,314,045 including HST and all applicable charges $10,188,648 net of HST recoveries Contract is expected to start on December 20, 2021 and end on December 19, 2024. Option Year 1: From December 20, 2024 to December 19, 2025 $3,539,698 net of all applicable taxes and charges $3,999,859 including HST and all applicable charges $3,601,997 net of HST recoveries Option Year 2: From December 20, 2025 to December 19, 2026 $3,645,889 net of all applicable taxes and charges $4,119,854 including HST and all applicable charges $3,710,056 net of HST recoveries The total potential cost to the City for the THF Limited contract, including all option periods is $17,500,701 net of HST Recoveries. The total potential contract award including all option years is $19,433,758 including all applicable charges and taxes, $17,198,016 net of all applicable taxes and charges. The total potential contract award identified in this report including optional periods is $75,391,698 including all applicable taxes and charges. The total potential cost to the City including optional periods for all contracts is $67,892,559 net of HST recoveries. The above cost calculations reflect an estimated annual 3 percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial year.
BA167.2adopted
Solicitation Issued: September 30, 2021 Solicitation Closed: November 1, 2021 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price; Supplier Name Bid Price (excluding HST) MUNICIPAL MAINTENANCE INC. $14,924,325.60 AQUA TECH SOLUTIONS INC. $27,448,256.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 1, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3060658546 Description: Mechanical Litter Collection Services for a period of five (5) years commencing April 1, 2022 to March 31, 2027. Recommended Supplier: Municipal Maintenance Inc. Contract Award Value: $ 17,431,764 net of all applicable taxes and charges $ 19,697,893 including HST and all applicable charges $ 17,738,563 net of HST recoveries Contract is expected to start on April 1, 2022 and end on March 31, 2027. The cost calculations identified above, include Contingency Allowance and 3 percent CPI Adjustment applied annually on the second and subsequent Operating Years, all in accordance with the Request for Quotation.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3060658546 Description: Mechanical Litter Collection Services for a period of five (5) years commencing April 1, 2022 to March 31, 2027. Recommended Supplier: Municipal Maintenance Inc. Contract Award Value: $ 17,431,764 net of all applicable taxes and charges $ 19,697,893 including HST and all applicable charges $ 17,738,563 net of HST recoveries Contract is expected to start on April 1, 2022 and end on March 31, 2027. The cost calculations identified above, include Contingency Allowance and 3 percent CPI Adjustment applied annually on the second and subsequent Operating Years, all in accordance with the Request for Quotation.
BA167.3adopted
Solicitation Issued: September 7, 2021 Solicitation Closed: October 6, 2021 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (including HST) ONX Enterprise Solutions Ltd. $17,971,238
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 2, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3116447895 Description: For the supply of Cisco and Meraki Network Equipment for Technology Services Division for a period of five (5) years from the date of award. Recommended Supplier: ONX Enterprise Solutions Ltd. Contract Award Value: $15,903,750 net of all applicable taxes and charges $17,971,238 including HST and all applicable charges $16,183,656 net of HST recoveries The Contract is expected to start from the date of award and end on December 31, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3116447895 Description: For the supply of Cisco and Meraki Network Equipment for Technology Services Division for a period of five (5) years from the date of award. Recommended Supplier: ONX Enterprise Solutions Ltd. Contract Award Value: $15,903,750 net of all applicable taxes and charges $17,971,238 including HST and all applicable charges $16,183,656 net of HST recoveries The Contract is expected to start from the date of award and end on December 31, 2026.
BA167.4adopted
Solicitation Issued: August 20, 2021 Solicitation Closed: September 15, 2021 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Bids Received Supplier Name VHA Home Healthcare
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 2, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP), Ariba Document Number 3119038310 Description: For the provision of childminding services as required by the Child Health and Development (CHD) Directorate of the Toronto Public Health Division, for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) one (1) year periods. Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Director of Toronto Public Health Division will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: VHA Home HealthCare Contract Award Value: $98,700 net of all applicable taxes and charges $111,531 including HST and all applicable charges $100,437 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $101,661 net of all applicable taxes and charges $114,877 including all applicable taxes and charges $103,450 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $104,711net of all applicable taxes and charges $118,323 including all applicable taxes and charges $106,554 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $107,852 net of all applicable taxes and charges $121,873 including all applicable taxes and charges $109,750 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $111,088 net of all applicable taxes and charges $125,529 including all applicable taxes and charges $113,043 net of HST recoveries The total potential contract award including all option years is $592,133 including all applicable taxes and charges and $524,012 net of all applicable taxes and charges. The total potential cost to the City including all options years for all awards is $533,234 net of HST Recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP), Ariba Document Number 3119038310 Description: For the provision of childminding services as required by the Child Health and Development (CHD) Directorate of the Toronto Public Health Division, for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) one (1) year periods. Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Director of Toronto Public Health Division will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: VHA Home HealthCare Contract Award Value: $98,700 net of all applicable taxes and charges $111,531 including HST and all applicable charges $100,437 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $101,661 net of all applicable taxes and charges $114,877 including all applicable taxes and charges $103,450 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $104,711net of all applicable taxes and charges $118,323 including all applicable taxes and charges $106,554 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $107,852 net of all applicable taxes and charges $121,873 including all applicable taxes and charges $109,750 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $111,088 net of all applicable taxes and charges $125,529 including all applicable taxes and charges $113,043 net of HST recoveries The total potential contract award including all option years is $592,133 including all applicable taxes and charges and $524,012 net of all applicable taxes and charges. The total potential cost to the City including all options years for all awards is $533,234 net of HST Recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
BA167.5adopted
Solicitation Issued: September 2, 2021 Solicitation Closed: October 8, 2021 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price; Supplier Name Bid Price (including HST) NexGen Municipal Inc $ 2,116,384.28* FST Canada Inc. O/A Joe Johnson Equipment $ 2,272,744.82 Durham Truck And Equipment $ 2,279,101.52 *supplier found non-compliant with mandatory requirements
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 1, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3130864459 Description: For the Supply and Delivery of Four (4) Latest model Mack LR cab-over truck chassis, tandem axle, 27,488 kg (60,600 lbs) GVWR complete with a 27 yd³ automated curbside loading refuse packer body, with option to purchase an additional Twenty five (25) units in 2022, Three (3) units in 2023, Three (3) units in 2024 and Three (3) units in 2025, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from December 10, 2021 to December 9, 2026 for a fixed period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: FST Canada Inc. O/A Joe Johnson Equipment of Canada Initial Contract Period (December 10, 2021 to December 9, 2022) $2,011,279 net of all applicable taxes and charges $2,272,745 including HST and all applicable charges $2,046,677 net of HST recoveries Option Period for the Contract (December 10, 2022 - December 9, 2026) $17,894,048 net of all applicable taxes and charges $20,220,274 including HST and all applicable charges $18,208,983 net of HST recoveries Total Potential Contract Award $19,905,326 net of all applicable taxes and charges $22,493,019 including HST and all applicable charges $20,255,660 net of HST recoveries Contract is expected to start on December 10, 2021 and end on December 9, 2026. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3130864459 Description: For the Supply and Delivery of Four (4) Latest model Mack LR cab-over truck chassis, tandem axle, 27,488 kg (60,600 lbs) GVWR complete with a 27 yd³ automated curbside loading refuse packer body, with option to purchase an additional Twenty five (25) units in 2022, Three (3) units in 2023, Three (3) units in 2024 and Three (3) units in 2025, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from December 10, 2021 to December 9, 2026 for a fixed period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: FST Canada Inc. O/A Joe Johnson Equipment of Canada Initial Contract Period (December 10, 2021 to December 9, 2022) $2,011,279 net of all applicable taxes and charges $2,272,745 including HST and all applicable charges $2,046,677 net of HST recoveries Option Period for the Contract (December 10, 2022 - December 9, 2026) $17,894,048 net of all applicable taxes and charges $20,220,274 including HST and all applicable charges $18,208,983 net of HST recoveries Total Potential Contract Award $19,905,326 net of all applicable taxes and charges $22,493,019 including HST and all applicable charges $20,255,660 net of HST recoveries Contract is expected to start on December 10, 2021 and end on December 9, 2026. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA167.6adopted
Solicitation Issued: October 20, 2021 Solicitation Closed: November 17, 2021 Number of Addenda Issued: 0 Number of Bids: Three (3) Table 2A: Summary of Bids Received including Total Base Bid Price - Part A Supplier Name Evaluated Bid Price (excluding H.S.T) Key Solutions $101,160.00 AATEL Communication Inc $234,659.96 Table 2B: Summary of Bids Received including Total Base Bid Price - Part B Supplier Name Evaluated Bid Price (excluding H.S.T) Key Solutions $37,500.00 Table 2C: Summary of Bids Received including Total Base Bid Price - Part C Supplier Name Evaluated Bid Price (excluding H.S.T) Key Solutions $44,618.80 Chubbs Fire and Security $79,660.57 Table 2D: Summary of Bids Received including Total Base Bid Price - Part D Supplier Name Evaluated Bid Price (excluding H.S.T) Key Solutions $22,100.00 AATEL Communication Inc $78,633.40 Table 2E: Summary of Bids Received including Total Base Bid Price - Part E Supplier Name Evaluated Bid Price (excluding H.S.T) Key Solutions $22,100.00 Chubbs Fire and Security $36,727.32
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 2, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Document Number 3197512585 Description: For the provision of Nurse Call Bell Systems, Nurse Call Paging System and Staff Personal Alarm for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for four (4) additional separate one (1) year periods. Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Key Solutions Contract Award Value: $227,479 net of all applicable taxes and charges $257,051 including HST and all applicable charges $231,482 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $234,303 net of all applicable taxes and charges $264,763 including HST and all applicable charges $238,427 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $241,332 net of all applicable taxes and charges $272,705 including HST and all applicable charges $245,580 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $248,572 net of all applicable taxes and charges $280,887 including HST and all applicable charges $252,947 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $256,030 net of all applicable taxes and charges $289,313 including HST and all applicable charges $260,536 net of HST recoveries The total potential contract award including all option years is $1,364,719 including all applicable taxes and charges and $1,207,716 net of all applicable taxes and charges. The potential cost to the City is $1,228,972 net of HST recoveries. The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Document Number 3197512585 Description: For the provision of Nurse Call Bell Systems, Nurse Call Paging System and Staff Personal Alarm for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for four (4) additional separate one (1) year periods. Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Key Solutions Contract Award Value: $227,479 net of all applicable taxes and charges $257,051 including HST and all applicable charges $231,482 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $234,303 net of all applicable taxes and charges $264,763 including HST and all applicable charges $238,427 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $241,332 net of all applicable taxes and charges $272,705 including HST and all applicable charges $245,580 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $248,572 net of all applicable taxes and charges $280,887 including HST and all applicable charges $252,947 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $256,030 net of all applicable taxes and charges $289,313 including HST and all applicable charges $260,536 net of HST recoveries The total potential contract award including all option years is $1,364,719 including all applicable taxes and charges and $1,207,716 net of all applicable taxes and charges. The potential cost to the City is $1,228,972 net of HST recoveries. The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial year.
BA167.7adopted
Solicitation Issued: March 4, 2021 Solicitation Closed: April 22, 2021 Number of Addenda Issued: Eight (8) Number of Bids: Forty-Nine (49)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 2, 2021) from the Chief Procurement Officer: Solicitation Number: Sourcewell Request for Proposal Number 042221-SIE Description: After reviewing the Sourcewell Request for Proposal (RFP) No. 042221, Fleet Services will leverage on this Sourcewell Contract with Siemens Industry Inc. and issue a contract to their local distributor, Siemens Canada Limited for the non-exclusive supply and delivery of Three-Hundred (300) various electric equipment and related services every year from 2022 to 2025. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Three-Hundred (300) units in 2026. The term of this contract is for four (4) years with the option to extend for one (1) additional one-year term under the same terms and conditions from date of award to July 20, 2026. Recommended Supplier: Siemens Canada Limited Initial Contract Award Value (From the date of award to July 20, 2025) $5,625,667 net of all applicable taxes and charges $6,357,004 including all applicable taxes and charges $5,724,679 net of HST recoveries Potential Optional Year Award Value (July 21, 2025 to July 20, 2026) $1,288,385 net of all applicable taxes and charges $1,455,875 including all applicable taxes and charges $1,311,060 net of HST recoveries Total Potential Contract Award Value (From the date of award to July 20, 2026) $6,914,052 net of all applicable taxes and charges $7,812,879 including all applicable taxes and charges $7,035,739 net of HST recoveries Contract is expected to start from date of award and expire on July 20, 2025. This contract may be extended for a fifth year at discretion of the Sourcewell to July 20, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Sourcewell Request for Proposal Number 042221-SIE Description: After reviewing the Sourcewell Request for Proposal (RFP) No. 042221, Fleet Services will leverage on this Sourcewell Contract with Siemens Industry Inc. and issue a contract to their local distributor, Siemens Canada Limited for the non-exclusive supply and delivery of Three-Hundred (300) various electric equipment and related services every year from 2022 to 2025. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Three-Hundred (300) units in 2026. The term of this contract is for four (4) years with the option to extend for one (1) additional one-year term under the same terms and conditions from date of award to July 20, 2026. Recommended Supplier: Siemens Canada Limited Initial Contract Award Value (From the date of award to July 20, 2025) $5,625,667 net of all applicable taxes and charges $6,357,004 including all applicable taxes and charges $5,724,679 net of HST recoveries Potential Optional Year Award Value (July 21, 2025 to July 20, 2026) $1,288,385 net of all applicable taxes and charges $1,455,875 including all applicable taxes and charges $1,311,060 net of HST recoveries Total Potential Contract Award Value (From the date of award to July 20, 2026) $6,914,052 net of all applicable taxes and charges $7,812,879 including all applicable taxes and charges $7,035,739 net of HST recoveries Contract is expected to start from date of award and expire on July 20, 2025. This contract may be extended for a fifth year at discretion of the Sourcewell to July 20, 2026.