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Bid Award Panel · 2022-01-12 · 2022.BA170.5

The filed record

Award of Ariba Document Number 3136758808 to Titan Sales for the Supply and Delivery of Ten Refuse Trailers with Various Body Configurations for Fleet Services Division

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The decision

2022-01-12 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 6, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3136758808 Description: For the supply and delivery of Ten (10) latest model refuse trailers with various body configuration, with option to purchase an additional Sixteen (16) units in 2022-2023, Three (3) units in 2023-2024, Nine (9) units in 2024-2025 and Eight (8) units in 2025-2026, pending budget availability.

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Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to December 31, 2026 for a fixed term of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Titan Sales Contract Award Value: (2022) $2,143,867 net of all applicable taxes and charges $2,422,570 including HST and all applicable charges $2,181,600 net of HST recoveries Contract Award Value (2023-2026) (Optional): $8,824,738 net of all applicable taxes and charges $9,971,954 including HST and all applicable charges $8,980,053 net of HST recoveries Total Potential Contract Award Value (2022-2026): $10,968,605 net of all applicable taxes and charges $12,394,524 including HST and all applicable charges $11,161,654 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2026. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

On the agenda

As the city filed it

Solicitation Issued: October 5, 2021 Solicitation Closed: November 10, 2021 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Titan Sales $2,300,963

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3136758808 Description: For the supply and delivery of Ten (10) latest model refuse trailers with various body configuration, with option to purchase an additional Sixteen (16) units in 2022-2023, Three (3) units in 2023-2024, Nine (9) units in 2024-2025 and Eight (8) units in 2025-2026, pending budget availability.

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Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to December 31, 2026 for a fixed term of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Titan Sales Contract Award Value: (2022) $2,143,867 net of all applicable taxes and charges $2,422,570 including HST and all applicable charges $2,181,600 net of HST recoveries Contract Award Value (2023-2026) (Optional): $8,824,738 net of all applicable taxes and charges $9,971,954 including HST and all applicable charges $8,980,053 net of HST recoveries Total Potential Contract Award Value (2022-2026): $10,968,605 net of all applicable taxes and charges $12,394,524 including HST and all applicable charges $11,161,654 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2026. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

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