Award of Ariba Document Number 3189585210 to Total Suspensions Inc. and Hardick Spring for the Chassis Springs and Suspension Component Maintenance and Repair Services to Various City Divisions

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The decision

2022-05-04 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 28, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotations, Ariba Document Number 3189585210 Description: For the non-exclusive supply and delivery of labour, materials, tools, equipment, travel time, mileage, fuel, and incidentals

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necessary to perform inspections, cleaning, testing, repairs, and provide parts and services, as and when required, for chassis springs and suspension components for City of Toronto's Fleet Services Division, Toronto Fire Services, and Toronto Paramedic Services, for a period of one (1) year from June 20, 2022 to June 19, 2023, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Total Suspensions Inc. is being awarded a contract with Fleet Service and Toronto Paramedic Services, as well as the primary supplier with Toronto Fire Services. Hardick Spring is being awarded a contract as the secondary supplier with Toronto Fire Services. Recommended Supplier: Total Suspensions Inc. Contract Award Value: $887,251 net of all applicable taxes and charges $1,002,594 including HST and all applicable charges $902,867 net of HST recoveries Contract is expected to start on June 20, 2022 and end on June 19, 2023. Option Year 1 - From June 20, 2023 to June 19, 2024 $913,868 net of all applicable taxes and charges $1,032,671 including all applicable taxes and charges $929,952 net of HST recoveries Option Year 2 - From June 20, 2024 to June 19, 2025 $941,284 net of all applicable taxes and charges $1,063,651 including all applicable taxes and charges $957,851 net of HST recoveries Option Year 3 - From June 20, 2025 to June 19, 2026 $969,523 net of all applicable taxes and charges $1,095,561 including all applicable taxes and charges $986,586 net of HST recoveries Option Year 4 - From June 20, 2026 to June 19, 2027 $998,608 net of all applicable taxes and charges $1,128,428 including all applicable taxes and charges $1,016,184 net of HST recoveries A 3 percent Consumer Price Index cost increase is included for each option year. The total potential contract award identified in this report including all option years is $5,322,904 including all applicable taxes and charges and $4,710,535 net of all applicable taxes and charges. The total potential cost to the City including all option years is $4,793,440 net of HST recoveries Hardick Spring: $146,186 net of all applicable taxes and charges $165,190 including HST and all applicable charges $148,759 net of HST recoveries Contract is expected to start on June 20, 2022 and end on June 19, 2023. Option Year 1 - From June 20, 2023 to June 19, 2024 $150,572 net of all applicable taxes and charges $170,146 including all applicable taxes and charges $153,222 net of HST recoveries Option Year 2 - From June 20, 2024 to June 19, 2025 $155,089 net of all applicable taxes and charges $175,250 including all applicable taxes and charges $157,818 net of HST recoveries Option Year 3 - From June 20, 2025 to June 19, 2026 $159,741 net of all applicable taxes and charges $180,508 including all applicable taxes and charges $162,553 net of HST recoveries Option Year 4 - From June 20, 2026 to June 19, 2027 $164,534 net of all applicable taxes and charges $185,923 including all applicable taxes and charges $167,429 net of HST recoveries A 3 percent Consumer Price Index cost increase is included for each option year. The total potential contract award identified in this report including all option years is $877,017 including all applicable taxes and charges and $776,121 net of all applicable taxes and charges. The total potential cost to the City including all option years is $789,781 net of HST recoveries, The total potential sum of all contract awards identified in this report including all option years is $6,199,921 including all applicable taxes and charges and $5,486, 656 net of all applicable taxes and charges. The total potential cost to the City for all contract awards including all option years is $5,583,221 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: November 10, 2021 Solicitation Closed: December 10, 2021 Number of Addenda Issued: 1 Number of Bids: 3 Table 4: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Total Suspension Inc.* $1,772,553 Hardick Spring Service Ltd. $2,130,183 Transit Spring Service Ltd. $2,268,668 *Pursuant to the Request for Quotation document the contract award value includes the contingency allowance.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations, Ariba Document Number 3189585210 Description: For the non-exclusive supply and delivery of labour, materials, tools, equipment, travel time, mileage, fuel, and incidentals necessary to perform inspections, cleaning, testing, repairs, and provide parts and services,

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as and when required, for chassis springs and suspension components for City of Toronto's Fleet Services Division, Toronto Fire Services, and Toronto Paramedic Services, for a period of one (1) year from June 20, 2022 to June 19, 2023, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Total Suspensions Inc. is being awarded a contract with Fleet Service and Toronto Paramedic Services, as well as the primary supplier with Toronto Fire Services. Hardick Spring is being awarded a contract as the secondary supplier with Toronto Fire Services. Recommended Supplier: Total Suspensions Inc. Contract Award Value: $887,251 net of all applicable taxes and charges $1,002,594 including HST and all applicable charges $902,867 net of HST recoveries Contract is expected to start on June 20, 2022 and end on June 19, 2023. Option Year 1 - From June 20, 2023 to June 19, 2024 $913,868 net of all applicable taxes and charges $1,032,671 including all applicable taxes and charges $929,952 net of HST recoveries Option Year 2 - From June 20, 2024 to June 19, 2025 $941,284 net of all applicable taxes and charges $1,063,651 including all applicable taxes and charges $957,851 net of HST recoveries Option Year 3 - From June 20, 2025 to June 19, 2026 $969,523 net of all applicable taxes and charges $1,095,561 including all applicable taxes and charges $986,586 net of HST recoveries Option Year 4 - From June 20, 2026 to June 19, 2027 $998,608 net of all applicable taxes and charges $1,128,428 including all applicable taxes and charges $1,016,184 net of HST recoveries A 3 percent Consumer Price Index cost increase is included for each option year. The total potential contract award identified in this report including all option years is $5,322,904 including all applicable taxes and charges and $4,710,535 net of all applicable taxes and charges. The total potential cost to the City including all option years is $4,793,440 net of HST recoveries Hardick Spring: $146,186 net of all applicable taxes and charges $165,190 including HST and all applicable charges $148,759 net of HST recoveries Contract is expected to start on June 20, 2022 and end on June 19, 2023. Option Year 1 - From June 20, 2023 to June 19, 2024 $150,572 net of all applicable taxes and charges $170,146 including all applicable taxes and charges $153,222 net of HST recoveries Option Year 2 - From June 20, 2024 to June 19, 2025 $155,089 net of all applicable taxes and charges $175,250 including all applicable taxes and charges $157,818 net of HST recoveries Option Year 3 - From June 20, 2025 to June 19, 2026 $159,741 net of all applicable taxes and charges $180,508 including all applicable taxes and charges $162,553 net of HST recoveries Option Year 4 - From June 20, 2026 to June 19, 2027 $164,534 net of all applicable taxes and charges $185,923 including all applicable taxes and charges $167,429 net of HST recoveries A 3 percent Consumer Price Index cost increase is included for each option year. The total potential contract award identified in this report including all option years is $877,017 including all applicable taxes and charges and $776,121 net of all applicable taxes and charges. The total potential cost to the City including all option years is $789,781 net of HST recoveries, The total potential sum of all contract awards identified in this report including all option years is $6,199,921 including all applicable taxes and charges and $5,486, 656 net of all applicable taxes and charges. The total potential cost to the City for all contract awards including all option years is $5,583,221 net of HST recoveries.

On the record

The item as the City filed it

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