Bid Award Panel
The full agenda, as filed
All 9 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA186.1adopted
Solicitation Issued: February 16th, 2022 Solicitation Closed: April 4th, 2022 Number of Addenda Issued: Seven (7) Number of Bids: One (1) Table 2: Summary of Bids Received for Request for Tender, Ariba Document 2961648211 including bid price Supplier Name Base Bid Price (including HST) SERVOCRAFT LIMITED $3,007,000* * Pursuant to the Request for Tender document the contract award price includes contingency allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 25, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3347664072 Description: For HVAC upgrades at various Long Term Care Homes, Toronto Recommended Supplier: Servocraft Limited Contract Award Value: $3,007,000 net of all applicable taxes and charges $3,397,910 including HST and all applicable charges $3,059,923 net of HST recoveries Contract is expected to start on date of award and end on April 31th, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3347664072 Description: For HVAC upgrades at various Long Term Care Homes, Toronto Recommended Supplier: Servocraft Limited Contract Award Value: $3,007,000 net of all applicable taxes and charges $3,397,910 including HST and all applicable charges $3,059,923 net of HST recoveries Contract is expected to start on date of award and end on April 31th, 2023.
BA186.2adopted
Solicitation Issued: February 11, 2022 Solicitation Closed: March 14, 2022 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Scott Ruttan O/A J&S Performance Auto and Marine $109,150 COLVOY Enterprises 2012 LTD $127,753
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 28, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3351903897 Description: For the supply and delivery of Two (2) Latest Model Latest Model Radio Remote Controlled Slope Mowers, with option to purchase additional Two (2) units in 2023, Two (2) units in 2024, Two (2) units in 2025 and Two (2) units in 2026, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract for a fixed term of five (5) years, from the date of award to December 31, 2026, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Scott Ruttan O/A J&S Performance Auto and Marine Contract Award Value: (2022) $109,150 net of all applicable taxes and charges $123,340 including HST and all applicable charges $111,071 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2026. Contract Award Value (2023-2026) (Optional): $470,342 net of all applicable taxes and charges $531,487 including HST and all applicable charges $478,620 net of HST recoveries Total Potential Contract Award Value (2022-2026): $579,492 net of all applicable taxes and charges $654,826 including HST and all applicable charges $589,691 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3351903897 Description: For the supply and delivery of Two (2) Latest Model Latest Model Radio Remote Controlled Slope Mowers, with option to purchase additional Two (2) units in 2023, Two (2) units in 2024, Two (2) units in 2025 and Two (2) units in 2026, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract for a fixed term of five (5) years, from the date of award to December 31, 2026, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Scott Ruttan O/A J&S Performance Auto and Marine Contract Award Value: (2022) $109,150 net of all applicable taxes and charges $123,340 including HST and all applicable charges $111,071 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2026. Contract Award Value (2023-2026) (Optional): $470,342 net of all applicable taxes and charges $531,487 including HST and all applicable charges $478,620 net of HST recoveries Total Potential Contract Award Value (2022-2026): $579,492 net of all applicable taxes and charges $654,826 including HST and all applicable charges $589,691 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA186.3adopted
Solicitation Issued: February 10, 2022 Solicitation Closed: March 11, 2022 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids for Received including bid price Supplier Name Bid Price (Excluding HST) in CAD* Con-Pro Industries Canada Ltd. $1,564,989.00 Modern Niagara Toronto Inc. $1,694,365.00 * Pursuant to the Request for Tender document the bid price includes a Cash Allowance ($50,000) and a Contingency Allowance ($157,000).
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 28, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3353672649 Description: Fuel Dispensing System Upgrade at 1026 Finch Ave. West, Toronto, Ontario. Recommended Supplier: Con-Pro Industries Canada Ltd. Contract Award Value: $1,721,989 net of all applicable taxes and charges $1,945,848 including HST and all applicable charges $1,752,296 net of HST recoveries Contract is expected to start on date of award and end December 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3353672649 Description: Fuel Dispensing System Upgrade at 1026 Finch Ave. West, Toronto, Ontario. Recommended Supplier: Con-Pro Industries Canada Ltd. Contract Award Value: $1,721,989 net of all applicable taxes and charges $1,945,848 including HST and all applicable charges $1,752,296 net of HST recoveries Contract is expected to start on date of award and end December 31, 2022.
BA186.4adopted
Solicitation Issued: March 11, 2022 Solicitation Closed: March 28, 2022 Number of Addenda Issued: None Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Lima's Gardens & Construction Inc. $1,501,387* IL Duca Contracting Inc. $1,764,960 Sanscon Construction Ltd $1,823,908 Aqua Tech Solutions Inc $2,186,788.20 Vaughan Paving Ltd. $2,660,822 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 28, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3391389921 and Contract Number 22TR-OM-114-EY-DC Description: Repairs to Culverts, Driveways, Ditches, Shoulders and Guide Rails, Etobicoke York District Recommended Supplier: Lima's Gardens & Construction Inc. Contract Award Value: $1,531,387 net of all applicable taxes and charges $1,730,467 including HST and all applicable charges $1,558,339 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3391389921 and Contract Number 22TR-OM-114-EY-DC Description: Repairs to Culverts, Driveways, Ditches, Shoulders and Guide Rails, Etobicoke York District Recommended Supplier: Lima's Gardens & Construction Inc. Contract Award Value: $1,531,387 net of all applicable taxes and charges $1,730,467 including HST and all applicable charges $1,558,339 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2022.
BA186.5adopted
Solicitation Issued: November 10, 2021 Solicitation Closed: December 10, 2021 Number of Addenda Issued: 1 Number of Bids: 3 Table 4: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Total Suspension Inc.* $1,772,553 Hardick Spring Service Ltd. $2,130,183 Transit Spring Service Ltd. $2,268,668 *Pursuant to the Request for Quotation document the contract award value includes the contingency allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 28, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotations, Ariba Document Number 3189585210 Description: For the non-exclusive supply and delivery of labour, materials, tools, equipment, travel time, mileage, fuel, and incidentals necessary to perform inspections, cleaning, testing, repairs, and provide parts and services, as and when required, for chassis springs and suspension components for City of Toronto's Fleet Services Division, Toronto Fire Services, and Toronto Paramedic Services, for a period of one (1) year from June 20, 2022 to June 19, 2023, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Total Suspensions Inc. is being awarded a contract with Fleet Service and Toronto Paramedic Services, as well as the primary supplier with Toronto Fire Services. Hardick Spring is being awarded a contract as the secondary supplier with Toronto Fire Services. Recommended Supplier: Total Suspensions Inc. Contract Award Value: $887,251 net of all applicable taxes and charges $1,002,594 including HST and all applicable charges $902,867 net of HST recoveries Contract is expected to start on June 20, 2022 and end on June 19, 2023. Option Year 1 - From June 20, 2023 to June 19, 2024 $913,868 net of all applicable taxes and charges $1,032,671 including all applicable taxes and charges $929,952 net of HST recoveries Option Year 2 - From June 20, 2024 to June 19, 2025 $941,284 net of all applicable taxes and charges $1,063,651 including all applicable taxes and charges $957,851 net of HST recoveries Option Year 3 - From June 20, 2025 to June 19, 2026 $969,523 net of all applicable taxes and charges $1,095,561 including all applicable taxes and charges $986,586 net of HST recoveries Option Year 4 - From June 20, 2026 to June 19, 2027 $998,608 net of all applicable taxes and charges $1,128,428 including all applicable taxes and charges $1,016,184 net of HST recoveries A 3 percent Consumer Price Index cost increase is included for each option year. The total potential contract award identified in this report including all option years is $5,322,904 including all applicable taxes and charges and $4,710,535 net of all applicable taxes and charges. The total potential cost to the City including all option years is $4,793,440 net of HST recoveries Hardick Spring: $146,186 net of all applicable taxes and charges $165,190 including HST and all applicable charges $148,759 net of HST recoveries Contract is expected to start on June 20, 2022 and end on June 19, 2023. Option Year 1 - From June 20, 2023 to June 19, 2024 $150,572 net of all applicable taxes and charges $170,146 including all applicable taxes and charges $153,222 net of HST recoveries Option Year 2 - From June 20, 2024 to June 19, 2025 $155,089 net of all applicable taxes and charges $175,250 including all applicable taxes and charges $157,818 net of HST recoveries Option Year 3 - From June 20, 2025 to June 19, 2026 $159,741 net of all applicable taxes and charges $180,508 including all applicable taxes and charges $162,553 net of HST recoveries Option Year 4 - From June 20, 2026 to June 19, 2027 $164,534 net of all applicable taxes and charges $185,923 including all applicable taxes and charges $167,429 net of HST recoveries A 3 percent Consumer Price Index cost increase is included for each option year. The total potential contract award identified in this report including all option years is $877,017 including all applicable taxes and charges and $776,121 net of all applicable taxes and charges. The total potential cost to the City including all option years is $789,781 net of HST recoveries, The total potential sum of all contract awards identified in this report including all option years is $6,199,921 including all applicable taxes and charges and $5,486, 656 net of all applicable taxes and charges. The total potential cost to the City for all contract awards including all option years is $5,583,221 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations, Ariba Document Number 3189585210 Description: For the non-exclusive supply and delivery of labour, materials, tools, equipment, travel time, mileage, fuel, and incidentals necessary to perform inspections, cleaning, testing, repairs, and provide parts and services, as and when required, for chassis springs and suspension components for City of Toronto's Fleet Services Division, Toronto Fire Services, and Toronto Paramedic Services, for a period of one (1) year from June 20, 2022 to June 19, 2023, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Total Suspensions Inc. is being awarded a contract with Fleet Service and Toronto Paramedic Services, as well as the primary supplier with Toronto Fire Services. Hardick Spring is being awarded a contract as the secondary supplier with Toronto Fire Services. Recommended Supplier: Total Suspensions Inc. Contract Award Value: $887,251 net of all applicable taxes and charges $1,002,594 including HST and all applicable charges $902,867 net of HST recoveries Contract is expected to start on June 20, 2022 and end on June 19, 2023. Option Year 1 - From June 20, 2023 to June 19, 2024 $913,868 net of all applicable taxes and charges $1,032,671 including all applicable taxes and charges $929,952 net of HST recoveries Option Year 2 - From June 20, 2024 to June 19, 2025 $941,284 net of all applicable taxes and charges $1,063,651 including all applicable taxes and charges $957,851 net of HST recoveries Option Year 3 - From June 20, 2025 to June 19, 2026 $969,523 net of all applicable taxes and charges $1,095,561 including all applicable taxes and charges $986,586 net of HST recoveries Option Year 4 - From June 20, 2026 to June 19, 2027 $998,608 net of all applicable taxes and charges $1,128,428 including all applicable taxes and charges $1,016,184 net of HST recoveries A 3 percent Consumer Price Index cost increase is included for each option year. The total potential contract award identified in this report including all option years is $5,322,904 including all applicable taxes and charges and $4,710,535 net of all applicable taxes and charges. The total potential cost to the City including all option years is $4,793,440 net of HST recoveries Hardick Spring: $146,186 net of all applicable taxes and charges $165,190 including HST and all applicable charges $148,759 net of HST recoveries Contract is expected to start on June 20, 2022 and end on June 19, 2023. Option Year 1 - From June 20, 2023 to June 19, 2024 $150,572 net of all applicable taxes and charges $170,146 including all applicable taxes and charges $153,222 net of HST recoveries Option Year 2 - From June 20, 2024 to June 19, 2025 $155,089 net of all applicable taxes and charges $175,250 including all applicable taxes and charges $157,818 net of HST recoveries Option Year 3 - From June 20, 2025 to June 19, 2026 $159,741 net of all applicable taxes and charges $180,508 including all applicable taxes and charges $162,553 net of HST recoveries Option Year 4 - From June 20, 2026 to June 19, 2027 $164,534 net of all applicable taxes and charges $185,923 including all applicable taxes and charges $167,429 net of HST recoveries A 3 percent Consumer Price Index cost increase is included for each option year. The total potential contract award identified in this report including all option years is $877,017 including all applicable taxes and charges and $776,121 net of all applicable taxes and charges. The total potential cost to the City including all option years is $789,781 net of HST recoveries, The total potential sum of all contract awards identified in this report including all option years is $6,199,921 including all applicable taxes and charges and $5,486, 656 net of all applicable taxes and charges. The total potential cost to the City for all contract awards including all option years is $5,583,221 net of HST recoveries.
BA186.6adopted
Solicitation Issued: November 9, 2021 Solicitation Closed: January 7, 2022 Number of Addenda Issued: Seven (7) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Duron Ontario Ltd. $4,343,147 * Pegah Construction Ltd. $6,372,992.26** Ritestart Limited $7,016,345.25 Martinway Contracting Ltd. $7,097,100** * Pursuant to the Request for Tender document the contract award value includes contingency ** Bid price corrected for mathematical error
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 28, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3226321331 and Contract No.21ECS-MI-03SW Description: Bermondsey Transfer Station windows, tipping floor, garage and yard waste fire protection upgrades Recommended Supplier: Duron Ontario Ltd. Contract Award Value: $5,228,438 net of all applicable taxes and charges $5,908,135 including HST and all applicable charges $5,320,459 net of HST recoveries Contract is expected to start on date of award and end on April 1, 2023
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3226321331 and Contract No.21ECS-MI-03SW Description: Bermondsey Transfer Station windows, tipping floor, garage and yard waste fire protection upgrades Recommended Supplier: Duron Ontario Ltd. Contract Award Value: $5,228,438 net of all applicable taxes and charges $5,908,135 including HST and all applicable charges $5,320,459 net of HST recoveries Contract is expected to start on date of award and end on April 1, 2023
BA186.7adopted
Solicitation Issued: March 10, 2022 Solicitation Closed: April 7, 2022 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Base Bid Price Brook Restoration Ltd. $1,448,000* MJ Dixon Construction $1,633,000 BDA Inc $1,637,183 SteelCore Construction Ltd $2,057,000 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 28, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3311833643 Description: Interior Renovations, Washrooms, Kitchen, Lighting, Elevator Up-Grades and for AODA Compliance, Located at 95 Lavinia Avenue, Toronto Recommended Supplier: Brook Restoration Ltd. Contract Award Value: $1,548,000 net of all applicable taxes and charges $1,749,240 including HST and all applicable charges $1,575,245 total net of HST recoveries The contract is expected to start on date of award and end on December 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3311833643 Description: Interior Renovations, Washrooms, Kitchen, Lighting, Elevator Up-Grades and for AODA Compliance, Located at 95 Lavinia Avenue, Toronto Recommended Supplier: Brook Restoration Ltd. Contract Award Value: $1,548,000 net of all applicable taxes and charges $1,749,240 including HST and all applicable charges $1,575,245 total net of HST recoveries The contract is expected to start on date of award and end on December 31, 2022.
BA186.8adopted
Solicitation Issued: February 11, 2022 Solicitation Closed: March 11, 2022 Number of Addenda Issued: Two (2) Number of Bids: Ten (10) Table 2: Summary of Bids Received for RFQ, Ariba Doc No.3330092625 including Total Base Bid Price Including H.S.T** Supplier Name Evaluated Bid Price (Excluding HST)** TRIBRO GROUP LTD $193,400 SQM JANITORIAL SERVICES INC. * $203,217 COSAR GC PM $222,378 MARTINWAY CONTRACTING LTD $268,625 DIRECT CONSTRUCTION COMPANY * $293,232 HANDYMAN PRO $295,625 BES CONTRACTING * $299,700 NEWPARK CONTRACTING INC * $340,950 SURE GENERAL CONTRACTORS INC * $375,720 JOE PACE & SONS CONTRACTING INC $569,350 * Non-Compliant according to the specifications in the RFQ mandatory requirements. ** Total Base Bid Price calculated based on total quantity in RFQ pricing form
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 27, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3330092625 Description: For the provision of minor building maintenance service for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for four (4) additional one (1) year periods. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. This Request for Quotation was issued for the City of Toronto's Seniors Services and Long-Term Care Division to award contracts to the two (2) lowest bidders per the Request for Quotation deliverables. The two (2) lowest bidders will be the primary vendors and awarded two separate blanket contracts. Recommended Suppliers: 1. Tribro Group Ltd. 2. Cosar GC PM Contract Award Value: 1. Tribro Group Ltd. - Lowest Bidder $547,460 net of all applicable taxes and charges $618,629 including HST and all applicable charges $557,095 net of HST recoveries Contract is expected to start on Date of Award and April 30, 2023. Option Year 1 (May 1, 2023 to April 30, 2024) $563,883 net of all applicable taxes and charges $637,188 including HST and all applicable charges $573,808 net of HST recoveries Option Year 2 (May 1, 2024 to April 30, 2025) $580,800 net of all applicable taxes and charges $656,304 including HST and all applicable charges $591,022 net of HST recoveries Option Year 3 (May 1, 2025 to April 30, 2026) $598,224 net of all applicable taxes and charges $675,993 including HST and all applicable charges $608,753 net of HST recoveries Option Year 4 (May 1, 2026 to April 30, 2027) $616,171 net of all applicable taxes and charges $696,273 including HST and all applicable charges $627,015 net of HST recoveries Total Potential Contract Award Value to Tribro Group Ltd $2,906,539 net of all applicable taxes and charges $3,284,389 including HST and all applicable charges $2,957,694 net of HST recoveries 2. Cosar GC PM - Second Lowest Bidder $547,435 net of all applicable taxes and charges $618,602 including HST and all applicable charges $557,070 net of HST recoveries Contract is expected to start on Date of Award and end on April 30, 2023 Option Year 1 (May 1, 2023 to April 30, 2024) $563,858 net of all applicable taxes and charges $637,160 including HST and all applicable charges $573,782 net of HST recoveries Option Year 2 (May 1, 2024 to April 30, 2025) $580,774 net of all applicable taxes and charges $656,275 including HST and all applicable charges $590,995 net of HST recoveries Option Year 3 (May 1, 2025 to April 30, 2026) $598,197 net of all applicable taxes and charges $675,963 including HST and all applicable charges $608,725 net of HST recoveries Option Year 4 (May 1, 2026 to April 30, 2027) $616,143 net of all applicable taxes and charges $696,242 including HST and all applicable charges $626,987 net of HST recoveries Total Potential Contract Award Value to Cosar GC PM $2,906,409 net of all applicable taxes and charges $3,284,242 including HST and all applicable charges $2,957,562 net of HST recoveries The total potential contract award identified in this report for all two (2) contracts including option year is $6,568,632 including all applicable taxes and charges and $5,812,949 net of all applicable taxes and charges. The potential cost to the City for all two (2) contracts including option year is $5,915,257 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3330092625 Description: For the provision of minor building maintenance service for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for four (4) additional one (1) year periods. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. This Request for Quotation was issued for the City of Toronto's Seniors Services and Long-Term Care Division to award contracts to the two (2) lowest bidders per the Request for Quotation deliverables. The two (2) lowest bidders will be the primary vendors and awarded two separate blanket contracts. Recommended Suppliers: 1. Tribro Group Ltd. 2. Cosar GC PM Contract Award Value: 1. Tribro Group Ltd. - Lowest Bidder $547,460 net of all applicable taxes and charges $618,629 including HST and all applicable charges $557,095 net of HST recoveries Contract is expected to start on Date of Award and April 30, 2023. Option Year 1 (May 1, 2023 to April 30, 2024) $563,883 net of all applicable taxes and charges $637,188 including HST and all applicable charges $573,808 net of HST recoveries Option Year 2 (May 1, 2024 to April 30, 2025) $580,800 net of all applicable taxes and charges $656,304 including HST and all applicable charges $591,022 net of HST recoveries Option Year 3 (May 1, 2025 to April 30, 2026) $598,224 net of all applicable taxes and charges $675,993 including HST and all applicable charges $608,753 net of HST recoveries Option Year 4 (May 1, 2026 to April 30, 2027) $616,171 net of all applicable taxes and charges $696,273 including HST and all applicable charges $627,015 net of HST recoveries Total Potential Contract Award Value to Tribro Group Ltd $2,906,539 net of all applicable taxes and charges $3,284,389 including HST and all applicable charges $2,957,694 net of HST recoveries 2. Cosar GC PM - Second Lowest Bidder $547,435 net of all applicable taxes and charges $618,602 including HST and all applicable charges $557,070 net of HST recoveries Contract is expected to start on Date of Award and end on April 30, 2023 Option Year 1 (May 1, 2023 to April 30, 2024) $563,858 net of all applicable taxes and charges $637,160 including HST and all applicable charges $573,782 net of HST recoveries Option Year 2 (May 1, 2024 to April 30, 2025) $580,774 net of all applicable taxes and charges $656,275 including HST and all applicable charges $590,995 net of HST recoveries Option Year 3 (May 1, 2025 to April 30, 2026) $598,197 net of all applicable taxes and charges $675,963 including HST and all applicable charges $608,725 net of HST recoveries Option Year 4 (May 1, 2026 to April 30, 2027) $616,143 net of all applicable taxes and charges $696,242 including HST and all applicable charges $626,987 net of HST recoveries Total Potential Contract Award Value to Cosar GC PM $2,906,409 net of all applicable taxes and charges $3,284,242 including HST and all applicable charges $2,957,562 net of HST recoveries The total potential contract award identified in this report for all two (2) contracts including option year is $6,568,632 including all applicable taxes and charges and $5,812,949 net of all applicable taxes and charges. The potential cost to the City for all two (2) contracts including option year is $5,915,257 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA186.9adopted
Solicitation Issued: Feb 1, 2022 Solicitation Closed: March 16, 2022 Number of Addenda Issued: Four (4) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HS.) WSN Construction Inc. $2,533,515.00* Black & McDonald Limited $2,657,700.00 Torbear Contracting Inc. $2,847,000.00 Bennett Mechanical Installations (2001) Ltd. $2,937,000.00 * Pursuant to the Request for Tender document the contract award value includes Contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 28, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3342724104, Contract Number 22TW-CTS-13CWD Description: F.J. Horgan Water Treatment Plant Raw Water Valves Upgrades Recommended Supplier: WSN Construction Inc. Contract Award Value: $2,786,866 net of all applicable taxes and charges $3,149,159 including HST and all applicable charges $2,835,915 net of HST recoveries Contract is expected to start on date of award and end on May 1, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3342724104, Contract Number 22TW-CTS-13CWD Description: F.J. Horgan Water Treatment Plant Raw Water Valves Upgrades Recommended Supplier: WSN Construction Inc. Contract Award Value: $2,786,866 net of all applicable taxes and charges $3,149,159 including HST and all applicable charges $2,835,915 net of HST recoveries Contract is expected to start on date of award and end on May 1, 2023.