Award of Ariba Document Number 3714174258 to Toromont Material Handling and Cubex Limited for Holders, Karcher, Mathieu, and Madvac Equipment Maintenance and Repair Services for Fleet Services Division

non-warranty services including scheduled maintenance, service, repair and parts for Holder, Karcher, Mathieu and Madvac equipment owned and operated by the City of Toronto's Fleet Services Division, for a period of one (1) year from February 1, 2023 to January 31, 2024, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Toromont Material Handling (Lots 1 and 3) Contract Award Value: $1,302,696 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $1,472,047 including HST and all applicable charges $1,325,624 net of HST recoveries Contract is expected to start on February 1, 2023 and end on January 31, 2024. Option Year 1 - From February 1, 2024 to January 31, 2025 $1,341,777 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $1,516,208 including all applicable taxes and charges $1,365,392 net of HST recoveries Option Year 2 - From February 1, 2025 to January 31, 2026 $1,382,030 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $1,561,694 including all applicable taxes and charges $1,406,354 net of HST recoveries Option Year 3 - From February 1, 2026 to January 31, 2027 $1,423,491 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $1,608,545 including all applicable taxes and charges $1,448,545 net of HST recoveries Option Year 4 - From February 1, 2027 to January 31, 2028 $1,466,196 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $1,656,802 including all applicable taxes and charges $1,492,001 net of HST recoveries The above cost calculations include 3 percent Consumer Price Index cost adjustment applied to each term after the initial one (1) year contract period. The total potential contact award to Toromont Material Handling identified in this report including all option years is $6,916,191 net of all applicable taxes and charges, and $7,815,296 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $7,037,916 net of HST recoveries. Recommended Supplier: Cubex Limited (Lot 2) Contract Award Value: $194,980 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $220,328 including HST and all applicable charges $198,412 net of HST recoveries Contract is expected to start on February 1, 2023 and end on January 31, 2024. Option Year 1 - From February 1, 2024 to January 31, 2025 $200,830 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $226,937 including all applicable taxes and charges $204,364 net of HST recoveries Option Year 2 - From February 1, 2025 to January 31, 2026 $206,854 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $233,746 including all applicable taxes and charges $210,495 net of HST recoveries Option Year 3 - From February 1, 2026 to January 31, 2027 $213,060 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $240,758 including all applicable taxes and charges $216,810 net of HST recoveries Option Year 4 - From February 1, 2027 to January 31, 2028 $219,452 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $247,981 including all applicable taxes and charges $223,314 net of HST recoveries The above cost calculations include 3 percent Consumer Price Index cost adjustment applied to each term after the initial one (1) year contract period. The total potential contact award to Cubex Limited identified in this report including all option years is $1,035,176 net of all applicable taxes and charges, and $1,169,749 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,053,395 net of HST recoveries. The total potential combined contract awards for both suppliers identified in this report including all optional years is $7,951,368 net of all applicable taxes and charges, and $8,985,046 including all applicable taxes and charges. The total potential cost to the City for both suppliers, including all option years, is $8,091,312 net of HST recoveries.