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Bid Award Panel · 2023-08-30 · 2023.BA43.2

The filed record

Award of Ariba Document Number 3867180767 to Metro Freightliner Hamilton Inc., operating as Metro Truck Group, for Warranty and Non-Warranty Overflow Original Equipment Manufacturer Authorized Parts and Services on Medium-Duty and Heavy-Duty Vehicles for Various City Divisions

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The decision

2023-08-30 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 24, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3867180767 Description: For the non-exclusive supply of all labour, parts, materials, and equipment necessary to provide warranty and overflow

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non-warranty Original Equipment Manufacturer authorized parts and services on Original Equipment Manufacturer Medium-Duty and Heavy-duty vehicle brands Autocar, Freightliner, Hino, Volvo, Kenworth, and ElDorado National, on an as-and-when-required basis at their facility, for the City of Toronto's Fleet Services Division, Toronto Fire Services and Toronto Paramedic Services, for a period of one (1) year from October 1, 2023 to September 30, 2024, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to four (4) separate one-(1) year periods. Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Metro Freightliner Hamilton Inc. operating as Metro Truck Group (Lot 1: Autocar, Lot 2: Freightliner, and Lot 3: Hino) Contract Award Value: $627,887 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $709,512 including HST and all applicable charges $638,938 net of HST recoveries Contract is expected to start on October 1, 2023 and end on September 30, 2024. Option Year 1 (October 1, 2024 to September 30, 2025) $646,724 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $730,798 including HST and all applicable charges $658,106 net of HST recoveries Option Year 2 (October 1, 2025 to September 30, 2026) $666,125 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $752,722 including HST and all applicable charges $677,849 net of HST recoveries Option Year 3 (October 1, 2026 to September 30, 2027) $686,109 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $775,303 including HST and all applicable charges $698,185 net of HST recoveries Option Year 4 (October 1, 2027 to September 30, 2028) $706,692 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $798,563 including HST and all applicable charges $719,130 net of HST recoveries The total potential contract award identified in this report including all option years is $3,766,898 including HST and all applicable charges, and $3,333,538 net of all applicable taxes and charges. The total potential cost to the City identified in this report including all option years is $3,392,208 net of HST recoveries The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index. Mid-Ontario Diesel Ltd. operating as Mid-Ontario Truck Centre is to receive a contract award for Lot 4: Volvo of which they were the lowest Supplier meeting specifications, including all option years, in the total amount of $432,135 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award - Chief Procurement Officer.

On the agenda

As the city filed it

Solicitation Issued: May 10, 2023 Solicitation Closed: June 9, 2023 Number of Addenda Issued: None Number of Bids: Five (5) Table 5: Summary of Bids Received including Bid Price Supplier Name Bid Price (excluding HST) Metro Freightliner Hamilton Inc. operating as Metro Truck Group Lot 1 - Autocar: $186,889 Lot 2 - Freightliner: $226,006 Lot 3 - Hino: $110,408 Lot 4 - Volvo: No Bid Lot 5 - Kenworth: No Bid Lot 6 - ElDorado National: No Bid Mid-Ontario Diesel Ltd.

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operating as Mid-Ontario Truck Centre Lot 1 - Autocar: No Bid Lot 2 - Freightliner: No Bid Lot 3 - Hino: No Bid Lot 4 - Volvo: $67,829 Lot 5 - Kenworth: No Bid Lot 6 - ElDorado National: No Bid Performance Equipment Ltd. operating as Vision Truck Group Lot 1 - Autocar: No Bid Lot 2 - Freightliner: No Bid Lot 3 - Hino: No Bid Lot 4 - Volvo: $71,685 Lot 5 - Kenworth: No Bid Lot 6 - ElDorado National: No Bid Pag Canadian Holdings operating as Premier Truck Group Lot 1 - Autocar: No Bid Lot 2 - Freightliner: $258,021 Lot 3 - Hino: No Bid Lot 4 - Volvo: No Bid Lot 5 - Kenworth: No Bid Lot 6 - ElDorado National: No Bid Ontario Hino Ltd. operating as Somerville Hino Lot 1 - Autocar: No Bid Lot 2 - Freightliner: No Bid Lot 3 - Hino: $110,842 Lot 4 - Volvo: No Bid Lot 5 - Kenworth: No Bid Lot 6 - ElDorado National: No Bid

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3867180767 Description: For the non-exclusive supply of all labour, parts, materials, and equipment necessary to provide warranty and overflow non-warranty Original Equipment Manufacturer authorized parts and services on Original Equipment

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Manufacturer Medium-Duty and Heavy-duty vehicle brands Autocar, Freightliner, Hino, Volvo, Kenworth, and ElDorado National, on an as-and-when-required basis at their facility, for the City of Toronto's Fleet Services Division, Toronto Fire Services and Toronto Paramedic Services, for a period of one (1) year from October 1, 2023 to September 30, 2024, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to four (4) separate one-(1) year periods. Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Metro Freightliner Hamilton Inc. operating as Metro Truck Group (Lot 1: Autocar, Lot 2: Freightliner, and Lot 3: Hino) Contract Award Value: $627,887 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $709,512 including HST and all applicable charges $638,938 net of HST recoveries Contract is expected to start on October 1, 2023 and end on September 30, 2024. Option Year 1 (October 1, 2024 to September 30, 2025) $646,724 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $730,798 including HST and all applicable charges $658,106 net of HST recoveries Option Year 2 (October 1, 2025 to September 30, 2026) $666,125 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $752,722 including HST and all applicable charges $677,849 net of HST recoveries Option Year 3 (October 1, 2026 to September 30, 2027) $686,109 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $775,303 including HST and all applicable charges $698,185 net of HST recoveries Option Year 4 (October 1, 2027 to September 30, 2028) $706,692 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $798,563 including HST and all applicable charges $719,130 net of HST recoveries The total potential contract award identified in this report including all option years is $3,766,898 including HST and all applicable charges, and $3,333,538 net of all applicable taxes and charges. The total potential cost to the City identified in this report including all option years is $3,392,208 net of HST recoveries The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index. Mid-Ontario Diesel Ltd. operating as Mid-Ontario Truck Centre is to receive a contract award for Lot 4: Volvo of which they were the lowest Supplier meeting specifications, including all option years, in the total amount of $432,135 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award - Chief Procurement Officer.

    On the record

    The item as the City filed it

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