Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA43.1adopted
Solicitation Issued: January 26, 2023 Solicitation Closed: March 14, 2023 Number of Addenda Issued: Four (4) Number of Bids: Nineteen (19) Table 2: Summary of Bids Received Supplier Name 3Tenets Consulting Inc* Armour Cybersecurity* BDO Canada LLP Bell Canada Chaleit Services Limited* Cigniti Technologies Canada Inc* Computacenter Teramach* EC Council Canada Inc* Ernst and Young* ISA Cybersecurity* iSecurity Inc* Kernel Advisory Inc* Loudmouth Security* Online Enterprises Inc* Packetlabs Ltd* Parabellyx Corporation* Red Canari Rigel Kent Security* Valencia IIP Advisors Limited* * Supplier did not meet minimum technical threshold Range of Scores: 30.56 to 84.56
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 24, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3780747531 Description: Provisioning of Penetration Testing and Red Teaming Services for the City's Office of the Chief Information Security Officer for a two (2) year period with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to three (3) separate one (1) year periods. Recommended Supplier: BDO Canada LLP Contract Award Value: $1,800,000 net of all applicable taxes and charges $2,034,000 including all taxes $1,831,680 net of HST recoveries Contract is expected to start on the date of award and be completed by August 31, 2025. Option Year 1 (September 1, 2025 to August 31, 2026) $900,000 net of all applicable taxes and charges $1,017,000 including HST and all applicable charges $915,840 net of HST recoveries Option Year 2 (September 1, 2026 to August 31, 2027) $900,000 net of all applicable taxes and charges $1,017,000 including HST and all applicable charges $915,840 net of HST recoveries Option Year 3 (September 1, 2027 to August 31, 2028) $900,000 net of all applicable taxes and charges $1,017,000 including HST and all applicable charges $915,840 net of HST recoveries The total potential contract award including all optional periods is $4,500,000 net of all applicable taxes and charges, $5,085,000 including all applicable taxes and charges. The total potential cost to the City including optional periods is $4,579,200 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3780747531 Description: Provisioning of Penetration Testing and Red Teaming Services for the City's Office of the Chief Information Security Officer for a two (2) year period with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to three (3) separate one (1) year periods. Recommended Supplier: BDO Canada LLP Contract Award Value: $1,800,000 net of all applicable taxes and charges $2,034,000 including all taxes $1,831,680 net of HST recoveries Contract is expected to start on the date of award and be completed by August 31, 2025. Option Year 1 (September 1, 2025 to August 31, 2026) $900,000 net of all applicable taxes and charges $1,017,000 including HST and all applicable charges $915,840 net of HST recoveries Option Year 2 (September 1, 2026 to August 31, 2027) $900,000 net of all applicable taxes and charges $1,017,000 including HST and all applicable charges $915,840 net of HST recoveries Option Year 3 (September 1, 2027 to August 31, 2028) $900,000 net of all applicable taxes and charges $1,017,000 including HST and all applicable charges $915,840 net of HST recoveries The total potential contract award including all optional periods is $4,500,000 net of all applicable taxes and charges, $5,085,000 including all applicable taxes and charges. The total potential cost to the City including optional periods is $4,579,200 net of HST recoveries.
BA43.2adopted
Solicitation Issued: May 10, 2023 Solicitation Closed: June 9, 2023 Number of Addenda Issued: None Number of Bids: Five (5) Table 5: Summary of Bids Received including Bid Price Supplier Name Bid Price (excluding HST) Metro Freightliner Hamilton Inc. operating as Metro Truck Group Lot 1 - Autocar: $186,889 Lot 2 - Freightliner: $226,006 Lot 3 - Hino: $110,408 Lot 4 - Volvo: No Bid Lot 5 - Kenworth: No Bid Lot 6 - ElDorado National: No Bid Mid-Ontario Diesel Ltd. operating as Mid-Ontario Truck Centre Lot 1 - Autocar: No Bid Lot 2 - Freightliner: No Bid Lot 3 - Hino: No Bid Lot 4 - Volvo: $67,829 Lot 5 - Kenworth: No Bid Lot 6 - ElDorado National: No Bid Performance Equipment Ltd. operating as Vision Truck Group Lot 1 - Autocar: No Bid Lot 2 - Freightliner: No Bid Lot 3 - Hino: No Bid Lot 4 - Volvo: $71,685 Lot 5 - Kenworth: No Bid Lot 6 - ElDorado National: No Bid Pag Canadian Holdings operating as Premier Truck Group Lot 1 - Autocar: No Bid Lot 2 - Freightliner: $258,021 Lot 3 - Hino: No Bid Lot 4 - Volvo: No Bid Lot 5 - Kenworth: No Bid Lot 6 - ElDorado National: No Bid Ontario Hino Ltd. operating as Somerville Hino Lot 1 - Autocar: No Bid Lot 2 - Freightliner: No Bid Lot 3 - Hino: $110,842 Lot 4 - Volvo: No Bid Lot 5 - Kenworth: No Bid Lot 6 - ElDorado National: No Bid
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 24, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3867180767 Description: For the non-exclusive supply of all labour, parts, materials, and equipment necessary to provide warranty and overflow non-warranty Original Equipment Manufacturer authorized parts and services on Original Equipment Manufacturer Medium-Duty and Heavy-duty vehicle brands Autocar, Freightliner, Hino, Volvo, Kenworth, and ElDorado National, on an as-and-when-required basis at their facility, for the City of Toronto's Fleet Services Division, Toronto Fire Services and Toronto Paramedic Services, for a period of one (1) year from October 1, 2023 to September 30, 2024, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to four (4) separate one-(1) year periods. Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Metro Freightliner Hamilton Inc. operating as Metro Truck Group (Lot 1: Autocar, Lot 2: Freightliner, and Lot 3: Hino) Contract Award Value: $627,887 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $709,512 including HST and all applicable charges $638,938 net of HST recoveries Contract is expected to start on October 1, 2023 and end on September 30, 2024. Option Year 1 (October 1, 2024 to September 30, 2025) $646,724 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $730,798 including HST and all applicable charges $658,106 net of HST recoveries Option Year 2 (October 1, 2025 to September 30, 2026) $666,125 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $752,722 including HST and all applicable charges $677,849 net of HST recoveries Option Year 3 (October 1, 2026 to September 30, 2027) $686,109 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $775,303 including HST and all applicable charges $698,185 net of HST recoveries Option Year 4 (October 1, 2027 to September 30, 2028) $706,692 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $798,563 including HST and all applicable charges $719,130 net of HST recoveries The total potential contract award identified in this report including all option years is $3,766,898 including HST and all applicable charges, and $3,333,538 net of all applicable taxes and charges. The total potential cost to the City identified in this report including all option years is $3,392,208 net of HST recoveries The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index. Mid-Ontario Diesel Ltd. operating as Mid-Ontario Truck Centre is to receive a contract award for Lot 4: Volvo of which they were the lowest Supplier meeting specifications, including all option years, in the total amount of $432,135 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award - Chief Procurement Officer.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3867180767 Description: For the non-exclusive supply of all labour, parts, materials, and equipment necessary to provide warranty and overflow non-warranty Original Equipment Manufacturer authorized parts and services on Original Equipment Manufacturer Medium-Duty and Heavy-duty vehicle brands Autocar, Freightliner, Hino, Volvo, Kenworth, and ElDorado National, on an as-and-when-required basis at their facility, for the City of Toronto's Fleet Services Division, Toronto Fire Services and Toronto Paramedic Services, for a period of one (1) year from October 1, 2023 to September 30, 2024, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to four (4) separate one-(1) year periods. Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Metro Freightliner Hamilton Inc. operating as Metro Truck Group (Lot 1: Autocar, Lot 2: Freightliner, and Lot 3: Hino) Contract Award Value: $627,887 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $709,512 including HST and all applicable charges $638,938 net of HST recoveries Contract is expected to start on October 1, 2023 and end on September 30, 2024. Option Year 1 (October 1, 2024 to September 30, 2025) $646,724 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $730,798 including HST and all applicable charges $658,106 net of HST recoveries Option Year 2 (October 1, 2025 to September 30, 2026) $666,125 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $752,722 including HST and all applicable charges $677,849 net of HST recoveries Option Year 3 (October 1, 2026 to September 30, 2027) $686,109 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $775,303 including HST and all applicable charges $698,185 net of HST recoveries Option Year 4 (October 1, 2027 to September 30, 2028) $706,692 net of all applicable taxes and charges (including 20 percent miscellaneous amount) $798,563 including HST and all applicable charges $719,130 net of HST recoveries The total potential contract award identified in this report including all option years is $3,766,898 including HST and all applicable charges, and $3,333,538 net of all applicable taxes and charges. The total potential cost to the City identified in this report including all option years is $3,392,208 net of HST recoveries The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index. Mid-Ontario Diesel Ltd. operating as Mid-Ontario Truck Centre is to receive a contract award for Lot 4: Volvo of which they were the lowest Supplier meeting specifications, including all option years, in the total amount of $432,135 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award - Chief Procurement Officer.
BA43.3adopted
Solicitation Issued: May 17, 2023 Solicitation Closed: June 23, 2023 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Proposals Received for each Category (A, B, C, and D) for Ariba Document Number 3940063088 Category A - Audio Equipment / Services: Supplier Name 2036677 Ontario Ltd. o/a Production Service Industries Solotech Inc. o/a Groupe Solotech Category B - Lighting Equipment / Services: Supplier Name Light and Dark Inc. o/a Light + Dark Solotech Inc. o/a Groupe Solotech 2036677 Ontario Ltd. o/a Production Service Industries Category C - Video Equipment / Services: Supplier Name 2036677 Ontario Ltd. o/a Production Service Industries Solotech Inc. o/a Groupe Solotech Category D - General AV Equipment / Services: Supplier Name Solotech Inc. CCR Solutions Inc. 2036677 Ontario Ltd. o/a Production Service Industries Pursuant to the Request for Proposal document the contract award value includes contingency. Range of Scores: Category A: 59.4 to 62.9 Category B: 59.4 to 73.4 Category C: 59.4 to 62.9 Category D: 56.5 to 62.5
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 24, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3940063088 Description: Audio-Visual Equipment and Technical Services for Economic Development and Culture, City Cultural Events, such as Doors Open, Canada Day, Nuit Blanche, Cavalcade of Lights, and New Years Eve, and other City of Toronto produced special events as required. Contracts will be awarded to the successful Suppliers for a period of one (1) year, with four (4) subsequent optional years. Category A: Audio Equipment and Related Technical Services Category B: Lighting Equipment and Related Technical Services Category C: Video Equipment and Related Technical Services Category D: General Audio Visual and Staging Equipment and Related Technical Services Should the option(s) be exercised, then the General Manager, Economic Development and Culture Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: Category A: Audio Equipment and Related Technical Services Vendor: 2036677 Ontario Ltd. o/a Production Service Industries (PSI) Date of award to August 31, 2024: $260,838.00 net of all applicable taxes and charges $294,746.94 including all applicable taxes and charges $265,428.75 net of HST recoveries Option Year 1 (September 1, 2024 to August 31, 2025): $268,663.14 net of all applicable taxes and charges $303,589.35 including all applicable taxes and charges $273,391.61 net of HST recoveries Option Year 2 (September 1, 2025 to August 31, 2026): $276,723.03 net of all applicable taxes and charges $312,697.03 including all applicable taxes and charges $281,592.36 net of HST recoveries Option Year 3 (September 1, 2026 to August 31, 2027): $285,024.73 net of all applicable taxes and charges $322,077.94 including all applicable taxes and charges $290,041.16 net of HST recoveries Option Year 4 (September 1, 2027 to August 31, 2028): $293,575.47 net of all applicable taxes and charges $331,740.28 including all applicable taxes and charges $298,742.40 net of HST recoveries Total Potential Contract Award Value including Optional Periods (Category A): $1,384,824.28 net of all applicable taxes and charges $1,564,851.53 including HST and all applicable charges $1,409,197.28 net of HST recoveries Category B: Lighting Equipment and Related Technical Services Vendor: Light and Dark Inc. o/a Light + Dark Date of award to August 31, 2024: $186,260.00 net of all applicable taxes and charges $210,473.80 including all applicable taxes and charges $189,538.18 net of HST recoveries Option Year 1 (September 1, 2024 to August 31, 2025): $191,847.80 net of all applicable taxes and charges $216,788.01 including all applicable taxes and charges $195,224.32 net of HST recoveries Option Year 2 (September 1, 2025 to August 31, 2026): $197,603.23 net of all applicable taxes and charges $223,291.65 including all applicable taxes and charges $201,081.05 net of HST recoveries Option Year 3 (September 1, 2026 to August 31, 2027): $203,531.33 net of all applicable taxes and charges $229,990.40 including all applicable taxes and charges $207,113.48 net of HST recoveries Option Year 4 (September 1, 2027 to August 31, 2028): $209,637.27 net of all applicable taxes and charges $236,890.12 including all applicable taxes and charges $213,326.89 net of HST recoveries Total Potential Contract Award Value including Optional Periods (Category B): $988,879.64 net of all applicable taxes and charges $1,117,433.99 including HST and all applicable charges $1,006,283.92 net of HST recoveries Category C: Video Equipment and Related Technical Services Vendor: 2036677 Ontario Ltd. o/a Production Service Industries (PSI) Date of award to August 31, 2024: $271,020.00 net of all applicable taxes and charges $271,020.00 including all applicable taxes and charges $275,789.95 net of HST recoveries Option Year 1 (September 1, 2024 to August 31, 2025): $279,150.60 net of all applicable taxes and charges $315,440.18 including all applicable taxes and charges $284,063.65 net of HST recoveries Option Year 2 (September 1, 2025 to August 31, 2026): $287,525.12 net of all applicable taxes and charges $324,903.38 including all applicable taxes and charges $292,585.56 net of HST recoveries Option Year 3 (September 1, 2026 to August 31, 2027): $296,150.87 net of all applicable taxes and charges $334,650.48 including all applicable taxes and charges $301,363.13 net of HST recoveries Option Year 4 (September 1, 2027 to August 31, 2028): $305,035.40 net of all applicable taxes and charges $344,690.00 including all applicable taxes and charges $310,404.02 net of HST recoveries Total Potential Contract Award Value including Optional Periods (Category C): $1,438,881.99 net of all applicable taxes and charges $1,625,936.65 including HST and all applicable charges $1,464,206.31 net of HST recoveries Category D: General Audio Visual and Staging Equipment and Related Technical Services: Vendor: Solotech Inc. o/a Groupe Solotech Date of award to August 31, 2024: $129,340.00 net of all applicable taxes and charges $146,154.20 including all applicable taxes and charges $131,616.38 net of HST recoveries Option Year 1 (September 1, 2024 to August 31, 2025): $133,220.20 net of all applicable taxes and charges $150,538.83 including all applicable taxes and charges $135,564.88 net of HST recoveries Option Year 2 (September 1, 2025 to August 31, 2026): $137,216.81 net of all applicable taxes and charges $155,054.99 including all applicable taxes and charges $139,631.82 net of HST recoveries Option Year 3 (September 1, 2026 to August 31, 2027): $141,333.31 net of all applicable taxes and charges $159,706.64 including all applicable taxes and charges $143,820.78 net of HST recoveries Option Year 4 (September 1, 2027 to August 31, 2028): $145,573.31 net of all applicable taxes and charges $164,497.84 including all applicable taxes and charges $148,135.40 net of HST recoveries Total Potential Contract Award Value including Optional Periods (Category D): $698,769.26 net of all applicable taxes and charges $775,952.50 including HST and all applicable charges $698,769.26 net of HST recoveries The total potential combined contract awards for all suppliers identified in this report including all optional years is $4,499,269.62 net of all taxes and $5,084,174.67 including all applicable taxes and charges. The total potential cost to the City, including all optional years, for all contract awards is $4,578,456.76 net of HST Recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year term, and reflected in Table 1.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3940063088 Description: Audio-Visual Equipment and Technical Services for Economic Development and Culture, City Cultural Events, such as Doors Open, Canada Day, Nuit Blanche, Cavalcade of Lights, and New Years Eve, and other City of Toronto produced special events as required. Contracts will be awarded to the successful Suppliers for a period of one (1) year, with four (4) subsequent optional years. Category A: Audio Equipment and Related Technical Services Category B: Lighting Equipment and Related Technical Services Category C: Video Equipment and Related Technical Services Category D: General Audio Visual and Staging Equipment and Related Technical Services Should the option(s) be exercised, then the General Manager, Economic Development and Culture Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: Category A: Audio Equipment and Related Technical Services Vendor: 2036677 Ontario Ltd. o/a Production Service Industries (PSI) Date of award to August 31, 2024: $260,838.00 net of all applicable taxes and charges $294,746.94 including all applicable taxes and charges $265,428.75 net of HST recoveries Option Year 1 (September 1, 2024 to August 31, 2025): $268,663.14 net of all applicable taxes and charges $303,589.35 including all applicable taxes and charges $273,391.61 net of HST recoveries Option Year 2 (September 1, 2025 to August 31, 2026): $276,723.03 net of all applicable taxes and charges $312,697.03 including all applicable taxes and charges $281,592.36 net of HST recoveries Option Year 3 (September 1, 2026 to August 31, 2027): $285,024.73 net of all applicable taxes and charges $322,077.94 including all applicable taxes and charges $290,041.16 net of HST recoveries Option Year 4 (September 1, 2027 to August 31, 2028): $293,575.47 net of all applicable taxes and charges $331,740.28 including all applicable taxes and charges $298,742.40 net of HST recoveries Total Potential Contract Award Value including Optional Periods (Category A): $1,384,824.28 net of all applicable taxes and charges $1,564,851.53 including HST and all applicable charges $1,409,197.28 net of HST recoveries Category B: Lighting Equipment and Related Technical Services Vendor: Light and Dark Inc. o/a Light + Dark Date of award to August 31, 2024: $186,260.00 net of all applicable taxes and charges $210,473.80 including all applicable taxes and charges $189,538.18 net of HST recoveries Option Year 1 (September 1, 2024 to August 31, 2025): $191,847.80 net of all applicable taxes and charges $216,788.01 including all applicable taxes and charges $195,224.32 net of HST recoveries Option Year 2 (September 1, 2025 to August 31, 2026): $197,603.23 net of all applicable taxes and charges $223,291.65 including all applicable taxes and charges $201,081.05 net of HST recoveries Option Year 3 (September 1, 2026 to August 31, 2027): $203,531.33 net of all applicable taxes and charges $229,990.40 including all applicable taxes and charges $207,113.48 net of HST recoveries Option Year 4 (September 1, 2027 to August 31, 2028): $209,637.27 net of all applicable taxes and charges $236,890.12 including all applicable taxes and charges $213,326.89 net of HST recoveries Total Potential Contract Award Value including Optional Periods (Category B): $988,879.64 net of all applicable taxes and charges $1,117,433.99 including HST and all applicable charges $1,006,283.92 net of HST recoveries Category C: Video Equipment and Related Technical Services Vendor: 2036677 Ontario Ltd. o/a Production Service Industries (PSI) Date of award to August 31, 2024: $271,020.00 net of all applicable taxes and charges $271,020.00 including all applicable taxes and charges $275,789.95 net of HST recoveries Option Year 1 (September 1, 2024 to August 31, 2025): $279,150.60 net of all applicable taxes and charges $315,440.18 including all applicable taxes and charges $284,063.65 net of HST recoveries Option Year 2 (September 1, 2025 to August 31, 2026): $287,525.12 net of all applicable taxes and charges $324,903.38 including all applicable taxes and charges $292,585.56 net of HST recoveries Option Year 3 (September 1, 2026 to August 31, 2027): $296,150.87 net of all applicable taxes and charges $334,650.48 including all applicable taxes and charges $301,363.13 net of HST recoveries Option Year 4 (September 1, 2027 to August 31, 2028): $305,035.40 net of all applicable taxes and charges $344,690.00 including all applicable taxes and charges $310,404.02 net of HST recoveries Total Potential Contract Award Value including Optional Periods (Category C): $1,438,881.99 net of all applicable taxes and charges $1,625,936.65 including HST and all applicable charges $1,464,206.31 net of HST recoveries Category D: General Audio Visual and Staging Equipment and Related Technical Services: Vendor: Solotech Inc. o/a Groupe Solotech Date of award to August 31, 2024: $129,340.00 net of all applicable taxes and charges $146,154.20 including all applicable taxes and charges $131,616.38 net of HST recoveries Option Year 1 (September 1, 2024 to August 31, 2025): $133,220.20 net of all applicable taxes and charges $150,538.83 including all applicable taxes and charges $135,564.88 net of HST recoveries Option Year 2 (September 1, 2025 to August 31, 2026): $137,216.81 net of all applicable taxes and charges $155,054.99 including all applicable taxes and charges $139,631.82 net of HST recoveries Option Year 3 (September 1, 2026 to August 31, 2027): $141,333.31 net of all applicable taxes and charges $159,706.64 including all applicable taxes and charges $143,820.78 net of HST recoveries Option Year 4 (September 1, 2027 to August 31, 2028): $145,573.31 net of all applicable taxes and charges $164,497.84 including all applicable taxes and charges $148,135.40 net of HST recoveries Total Potential Contract Award Value including Optional Periods (Category D): $698,769.26 net of all applicable taxes and charges $775,952.50 including HST and all applicable charges $698,769.26 net of HST recoveries The total potential combined contract awards for all suppliers identified in this report including all optional years is $4,499,269.62 net of all taxes and $5,084,174.67 including all applicable taxes and charges. The total potential cost to the City, including all optional years, for all contract awards is $4,578,456.76 net of HST Recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year term, and reflected in Table 1.
BA43.4adopted
Solicitation Issued: June 30, 2023 Solicitation Closed: July 17, 2023 Number of Addenda Issued: One (1) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Four Seasons Site Development Ltd. $7,658,415.00* Gio Contracting Inc. $7,708,185.00 Sanscon Construction Limited $8,665,379.00 2489960 Ontario Inc. o/a Kore Infrastructure Group $9,852,895.51 Gio Crete Construction Ltd. $10,629,025.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 24, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 4071505535, Contract Number 23ECS-RD-05LR Description: Watermain Replacement on Kipling Avenue, Sewer Replacement and Road Resurfacing on Stock Avenue, Sewer Replacement, Road Resurfacing on Superior Avenue, Road Reconstruction and New Sidewalk Construction on Torlake Crescent and Laneway Construction - Laneway E Stock and W Stock Avenue Recommended Supplier: Four Seasons Site Development Ltd. Contract Award Value: $8,424,257 net of all applicable taxes and charges $9,519,410 including HST and all applicable charges $8,572,524 net of HST recoveries Contract is expected to start on date of award and end on October 20, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 4071505535, Contract Number 23ECS-RD-05LR Description: Watermain Replacement on Kipling Avenue, Sewer Replacement and Road Resurfacing on Stock Avenue, Sewer Replacement, Road Resurfacing on Superior Avenue, Road Reconstruction and New Sidewalk Construction on Torlake Crescent and Laneway Construction - Laneway E Stock and W Stock Avenue Recommended Supplier: Four Seasons Site Development Ltd. Contract Award Value: $8,424,257 net of all applicable taxes and charges $9,519,410 including HST and all applicable charges $8,572,524 net of HST recoveries Contract is expected to start on date of award and end on October 20, 2024.
BA43.5adopted
Solicitation Issued: July 12, 2023 Solicitation Closed: July 28, 2023 Number of Addenda Issued: None Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Maple-Crete Inc. $2,531,961.50* PTR Paving Inc. $2,649,240.00 Aqua Tech Solutions Inc. $3,676,757.50 D. Crupi & Sons Limited $4,936,111,386.50 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 24, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 4085663195, Contract Number 23TR-OM-710-TEY-TU Description: Permanent Repairs to Utility Cuts and Municipal Road Damage and Installation of Vehicular Access Ramps in all Wards, in the Toronto and East York District. Recommended Supplier: Maple-Crete Inc. Contract Award Value: $2,556,962 net of all applicable taxes and charges $2,889,367 including HST and all applicable charges $2,601,965 net of HST recoveries Contract is expected to start to the date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 4085663195, Contract Number 23TR-OM-710-TEY-TU Description: Permanent Repairs to Utility Cuts and Municipal Road Damage and Installation of Vehicular Access Ramps in all Wards, in the Toronto and East York District. Recommended Supplier: Maple-Crete Inc. Contract Award Value: $2,556,962 net of all applicable taxes and charges $2,889,367 including HST and all applicable charges $2,601,965 net of HST recoveries Contract is expected to start to the date of award and end on December 31, 2023.
BA43.6adopted
Solicitation Issued: July 17, 2023 Solicitation Closed: August 1, 2023 Number of Addenda Issued: None Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Maple-Crete Inc. $1,110,762.00* PTR Paving Inc. $1,489,240.00 Aqua Tech Solutions Inc. $1,773,522.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 24, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 4095573772, Contract Number 23TR-OM-110-TEY-GM Description: General Maintenance to Roads and Sidewalks in the Toronto and East York District. Recommended Supplier: Maple-Crete Inc. Contract Award Value: $1,140,762 net of all applicable taxes and charges $1,289,061 including HST and all applicable charges $1,160,839 net of HST recoveries Contract is expected to start on September 15, 2023 and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 4095573772, Contract Number 23TR-OM-110-TEY-GM Description: General Maintenance to Roads and Sidewalks in the Toronto and East York District. Recommended Supplier: Maple-Crete Inc. Contract Award Value: $1,140,762 net of all applicable taxes and charges $1,289,061 including HST and all applicable charges $1,160,839 net of HST recoveries Contract is expected to start on September 15, 2023 and end on December 31, 2023.
BA43.7adopted
Solicitation Issued: June 7, 2023 Solicitation Closed: June 29, 2023 Number of Addenda Issued: Five (5) Number of Bids: Four (4) Table 2: Summary of Bids Received Supplier Names GHD Limited * Doug Dixon and Associates Inc. 2709081 Ontario Limited, o/a Four Corners Engineering ** Morrison Hershfield Limited ** * Pursuant to the Request for Proposal document the contract award value includes contingency. ** Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 24, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 4011435999, Contract Number RFP-23ECS-BE-25BSE Description: For Professional Services during Construction and Post Construction for the Replacement and Rehabilitation of Culverts at Various Locations. Recommended Supplier: GHD Limited Contract Award Value: $4,857,181 net of all applicable taxes and charges $5,488,615 including HST and all applicable charges $4,942,668 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2028.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 4011435999, Contract Number RFP-23ECS-BE-25BSE Description: For Professional Services during Construction and Post Construction for the Replacement and Rehabilitation of Culverts at Various Locations. Recommended Supplier: GHD Limited Contract Award Value: $4,857,181 net of all applicable taxes and charges $5,488,615 including HST and all applicable charges $4,942,668 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2028.