Award of Collaborative Procurement Contract from Kinetic GPO Request for Standing Offers Number 23-15 to Sweet Pete’s Bike Shop for the Supply and Delivery of Various Manual and Electric Bikes, Accessories, and Services for Various City Divisions

Kinetic GPO is a cooperative purchasing organization established for Broader Public Sector and MASH (Municipalities, Academic Institutions, Schools, and Hospitals) entities across Canada, with the specific purpose of reducing procurement costs by leveraging the purchasing power of group buying and saving our members time by simplifying steps to procure. Kinetic GPO issued the Request for Standing Offers resulting in two (2) national contracts with Sweet Pete's Bike Shop and Western Cycle for the procurement of Manual Bikes, Electric Bikes, Cargo Bikes, Performance Bikes, Bike Repair Services, and additional products, related services, and bike solutions for a period of three (3) years from April 1, 2024 to March 31, 2027 with the option to renew the contract for two (2) separate optional terms to March 31, 2029. After reviewing this Kinetic GPO's Request for Standing Offers 23-15, Fleet Services is requesting to piggyback on this Kinetic GPO Contract with the Sweet Pete's Bike Shop. Recommended Supplier: Sweet Pete's Bike Shop Contract Award Value: $1,829,853 net of all applicable taxes and charges $2,067,734 including Harmonized Sales Tax and all applicable charges $1,862,059 net of Harmonized Sales Tax recoveries The contract is expected to start on the date of award and end on March 31, 2027 Option Year 1 - April 1, 2027 to March 31, 2028 $773,122 net of all applicable taxes and charges $873,628 including Harmonized Sales Tax and all applicable charges $786,729 net of Harmonized Sales Tax recoveries Option Year 2 - April 1, 2028 to March 31, 2029 $881,106 net of all applicable taxes and charges $995,650 including Harmonized Sales Tax and all applicable charges $896,614 net of Harmonized Sales Tax recoveries The total potential contract award including both option years is $3,937,013 including Harmonized Sales Tax and all applicable charges and $3,484,082 net of all applicable taxes and charges. The total potential cost to the City including both option years is $3,545,402 net of Harmonized Sales Tax recoveries. The above cost calculations include a three percent 3 percent Consumer Price Index (CPI) cost adjustment applied to each term after the initial contract term.