Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA90.1adopted
Solicitation Issued: May 07, 2024 Solicitation Closed: June 04, 2024 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Bid Received including bid price [For Request for Quotation / Tenders, bid must be listed in ascending dollar value order (lowest to highest). For RFP's provide names only and in alphabetical order]. Supplier Name Bid Price (excluding H.S.T.) CAMCARB LTD. $209,190.00 *Bid Price does not contain the 20 percent miscellaneous items
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 25, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4523859823 Description: For the non-exclusive supply and delivery of Liquefied Carbon Dioxide in Bulk to various Purchasing and Materials Management (Stores) locations from the date of award to June 30, 2025, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier and that Purchasing and Materials Management (Stores) will monitor vendor performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: CAMCARB LTD. Contract Award Value: $251,028 net of all applicable taxes and charges $283,662 including Harmonized Sales Tax and all applicable charges. $255,446 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on June 30, 2025 Option Year 1 (July 1, 2025 to June 30, 2026) $258,559 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $292,171 including all applicable taxes and charges. $263,109 net of Harmonized Sales Tax recoveries Option Year 2 (July 1, 2026 to June 30, 2027) $266,316 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $300,937 including all applicable taxes and charges. $271,003 net of Harmonized Sales Tax recoveries Option Year 3 (July 1, 2027 to June 30, 2028) $274,305 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $309,965 including all applicable taxes and charges. $279,133 net of Harmonized Sales Tax recoveries Option Year 4 (July 1, 2028 to June 30, 2029) $282,534 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $319,264 including all applicable taxes and charges. $287,507 net of Harmonized Sales Tax recoveries The total potential combined contract award identified in this report including option years is $1,332,742 net of all applicable taxes and charges, $1,505,998 including all applicable taxes and charges. The total potential combined cost to the City including option years is $1,356,198 net of Harmonized Sales Tax recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation Doc4523859823 Description: For the non-exclusive supply and delivery of Liquefied Carbon Dioxide in Bulk to various Purchasing and Materials Management (Stores) locations from the date of award to June 30, 2025, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier and that Purchasing and Materials Management (Stores) will monitor vendor performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: CAMCARB LTD. Contract Award Value: $251,028 net of all applicable taxes and charges $283,662 including Harmonized Sales Tax and all applicable charges. $255,446 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on June 30, 2025 Option Year 1 (July 1, 2025 to June 30, 2026) $258,559 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $292,171 including all applicable taxes and charges. $263,109 net of Harmonized Sales Tax recoveries Option Year 2 (July 1, 2026 to June 30, 2027) $266,316 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $300,937 including all applicable taxes and charges. $271,003 net of Harmonized Sales Tax recoveries Option Year 3 (July 1, 2027 to June 30, 2028) $274,305 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $309,965 including all applicable taxes and charges. $279,133 net of Harmonized Sales Tax recoveries Option Year 4 (July 1, 2028 to June 30, 2029) $282,534 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $319,264 including all applicable taxes and charges. $287,507 net of Harmonized Sales Tax recoveries The total potential combined contract award identified in this report including option years is $1,332,742 net of all applicable taxes and charges, $1,505,998 including all applicable taxes and charges. The total potential combined cost to the City including option years is $1,356,198 net of Harmonized Sales Tax recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA90.2adopted
Solicitation Issued: April 30, 2024 Solicitation Closed: June 06, 2024 Number of Addenda Issued: Six (6) Number of Bids: Five (5) Table 2: Summary of Bids Received Supplier Name Bid Price (excluding H.S.T.) PHOENIX RESTORATION INC. $2,413,210 TRINITY CONSTRUCTION MANAGEMENT $2,500,922 BROOK RESTORATION LTD $2,566,953 SOUTH CENTRAL INC $2,889,425 DURON ONTARIO LTD $3,661,340 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 25, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4539266153 Description: For the Union Station Permanent Cornice Remediation at 65 Front Street West, Toronto, Ontario for Corporate Real Estate Management Recommended Supplier: Phoenix Restoration Inc. Contract Award Value: $2,713,210 net of all applicable taxes and charges $3,065,927 including Harmonized Sales Tax and all applicable charges $2,760,963 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on June 06, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4539266153 Description: For the Union Station Permanent Cornice Remediation at 65 Front Street West, Toronto, Ontario for Corporate Real Estate Management Recommended Supplier: Phoenix Restoration Inc. Contract Award Value: $2,713,210 net of all applicable taxes and charges $3,065,927 including Harmonized Sales Tax and all applicable charges $2,760,963 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on June 06, 2025.
BA90.3adopted
Solicitation Issued: May 22, 2024 Solicitation Closed: June 27, 2024 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 2: Summary of Bids Received Supplier Name Bid Price (excluding H.S.T.) ACTIVE MECHANICAL SERVICES $2,854,833 E.S. FOX LIMITED $3,771,510 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 25, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4539135938 Description: For the Union Station Sanitary Sewer Surcharge Conditioning and Ejector Pump Work at 65 Front Street West, Toronto, Ontario for Corporate Real Estate Management Recommended Supplier: Active Mechanical Services Contract Award Value: $3,154,833 net of all applicable taxes and charges $3,564,961 including The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4539135938 Description: For the Union Station Sanitary Sewer Surcharge Conditioning and Ejector Pump Work at 65 Front Street West, Toronto, Ontario for Corporate Real Estate Management Recommended Supplier: Active Mechanical Services Contract Award Value: $3,154,833 net of all applicable taxes and charges $3,564,961 including Harmonized Sales Tax and all applicable charges $3,210,358 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on December 31, 2024. and all applicable charges $3,210,358 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on December 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4539135938 Description: For the Union Station Sanitary Sewer Surcharge Conditioning and Ejector Pump Work at 65 Front Street West, Toronto, Ontario for Corporate Real Estate Management Recommended Supplier: Active Mechanical Services Contract Award Value: $3,154,833 net of all applicable taxes and charges $3,564,961 including The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4539135938 Description: For the Union Station Sanitary Sewer Surcharge Conditioning and Ejector Pump Work at 65 Front Street West, Toronto, Ontario for Corporate Real Estate Management Recommended Supplier: Active Mechanical Services Contract Award Value: $3,154,833 net of all applicable taxes and charges $3,564,961 including Harmonized Sales Tax and all applicable charges $3,210,358 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on December 31, 2024. and all applicable charges $3,210,358 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on December 31, 2024.
BA90.4adopted
Solicitation Issued: December 21, 2023 Solicitation Closed: February 16, 2024 Number of Addenda Issued: One (1) Number of Bids: Four (4)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 25, 2024) from the Chief Procurement Officer: Solicitation Number: Kinetic GPO Request for Standing Offers Number 23-15 Sourcing Project WS4583636647 Description: For the non-exclusive supply and delivery of various manual and electric bikes, accessories, and services, on an as-and-when-required basis, for the City of Toronto from the date of award to March 31, 2027 with the option to renew the contract for an additional two (2) option terms of one (1) year. Kinetic GPO is a cooperative purchasing organization established for Broader Public Sector and MASH (Municipalities, Academic Institutions, Schools, and Hospitals) entities across Canada, with the specific purpose of reducing procurement costs by leveraging the purchasing power of group buying and saving our members time by simplifying steps to procure. Kinetic GPO issued the Request for Standing Offers resulting in two (2) national contracts with Sweet Pete's Bike Shop and Western Cycle for the procurement of Manual Bikes, Electric Bikes, Cargo Bikes, Performance Bikes, Bike Repair Services, and additional products, related services, and bike solutions for a period of three (3) years from April 1, 2024 to March 31, 2027 with the option to renew the contract for two (2) separate optional terms to March 31, 2029. After reviewing this Kinetic GPO's Request for Standing Offers 23-15, Fleet Services is requesting to piggyback on this Kinetic GPO Contract with the Sweet Pete's Bike Shop. Recommended Supplier: Sweet Pete's Bike Shop Contract Award Value: $1,829,853 net of all applicable taxes and charges $2,067,734 including Harmonized Sales Tax and all applicable charges $1,862,059 net of Harmonized Sales Tax recoveries The contract is expected to start on the date of award and end on March 31, 2027 Option Year 1 - April 1, 2027 to March 31, 2028 $773,122 net of all applicable taxes and charges $873,628 including Harmonized Sales Tax and all applicable charges $786,729 net of Harmonized Sales Tax recoveries Option Year 2 - April 1, 2028 to March 31, 2029 $881,106 net of all applicable taxes and charges $995,650 including Harmonized Sales Tax and all applicable charges $896,614 net of Harmonized Sales Tax recoveries The total potential contract award including both option years is $3,937,013 including Harmonized Sales Tax and all applicable charges and $3,484,082 net of all applicable taxes and charges. The total potential cost to the City including both option years is $3,545,402 net of Harmonized Sales Tax recoveries. The above cost calculations include a three percent 3 percent Consumer Price Index (CPI) cost adjustment applied to each term after the initial contract term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body: Solicitation Number: Kinetic GPO Request for Standing Offers Number 23-15 Sourcing Project WS4583636647 Description: For the non-exclusive supply and delivery of various manual and electric bikes, accessories, and services, on an as-and-when-required basis, for the City of Toronto from the date of award to March 31, 2027 with the option to renew the contract for an additional two (2) option terms of one (1) year. Kinetic GPO is a cooperative purchasing organization established for Broader Public Sector and MASH (Municipalities, Academic Institutions, Schools, and Hospitals) entities across Canada, with the specific purpose of reducing procurement costs by leveraging the purchasing power of group buying and saving our members time by simplifying steps to procure. Kinetic GPO issued the Request for Standing Offers resulting in two (2) national contracts with Sweet Pete's Bike Shop and Western Cycle for the procurement of Manual Bikes, Electric Bikes, Cargo Bikes, Performance Bikes, Bike Repair Services, and additional products, related services, and bike solutions for a period of three (3) years from April 1, 2024 to March 31, 2027 with the option to renew the contract for two (2) separate optional terms to March 31, 2029. After reviewing this Kinetic GPO's Request for Standing Offers 23-15, Fleet Services is requesting to piggyback on this Kinetic GPO Contract with the Sweet Pete's Bike Shop. Recommended Supplier: Sweet Pete's Bike Shop Contract Award Value: $1,829,853 net of all applicable taxes and charges $2,067,734 including Harmonized Sales Tax and all applicable charges $1,862,059 net of Harmonized Sales Tax recoveries The contract is expected to start on the date of award and end on March 31, 2027 Option Year 1 - April 1, 2027 to March 31, 2028 $773,122 net of all applicable taxes and charges $873,628 including Harmonized Sales Tax and all applicable charges $786,729 net of Harmonized Sales Tax recoveries Option Year 2 - April 1, 2028 to March 31, 2029 $881,106 net of all applicable taxes and charges $995,650 including Harmonized Sales Tax and all applicable charges $896,614 net of Harmonized Sales Tax recoveries The total potential contract award including both option years is $3,937,013 including Harmonized Sales Tax and all applicable charges and $3,484,082 net of all applicable taxes and charges. The total potential cost to the City including both option years is $3,545,402 net of Harmonized Sales Tax recoveries. The above cost calculations include a three percent 3 percent Consumer Price Index (CPI) cost adjustment applied to each term after the initial contract term.
BA90.5adopted
Solicitation Issued: May 23, 2024 Solicitation Closed: June 14, 2024 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Marbridge Construction Ltd. $3,726,830.00 * * Pursuant to the Request for Tender document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 25, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4562792135, Contract Number 24ECS-BE-16PM Description: Bridge Rehabilitation of Farr Avenue over Finch Avenue (Bridge ID380) and Bridge Rehabilitation of Pedestrian Bridge over Driftwood Avenue (Bridge ID771) Recommended Supplier: Marbridge Construction Ltd. Contract Award Value: $4,472,196 net of all applicable taxes and charges $5,053,581 including Harmonized Sales Tax and all applicable charges $4,550,907 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4562792135, Contract Number 24ECS-BE-16PM Description: Bridge Rehabilitation of Farr Avenue over Finch Avenue (Bridge ID380) and Bridge Rehabilitation of Pedestrian Bridge over Driftwood Avenue (Bridge ID771) Recommended Supplier: Marbridge Construction Ltd. Contract Award Value: $4,472,196 net of all applicable taxes and charges $5,053,581 including Harmonized Sales Tax and all applicable charges $4,550,907 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on December 31, 2025.
BA90.6adopted
Solicitation Issued: March 8, 2024 Solicitation Closed: April 23, 2024 Number of Addenda Issued: Seven (7) Number of Bids: Two (2) Table 2: Summary of Bids Received Supplier Names EXP Services Inc* Morrison Hershfield Limited** * Supplier did not meet minimum technical threshold ** Pursuant to the Request for Proposal document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 25, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Doc4388651811, Contract RFP-23ECS-BE-26BSE Description: Provision of Professional Consulting Services for Replacement of Jane Street and Scarlett Road Bridges (ID091 and ID360) Recommended Supplier: Morrison Hershfield Limited Contract Award Value: $15,570,762 net of all applicable taxes and charges $17,594,961 including Harmonized Sales Tax and all applicable charges $15,844,808 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on December 31, 2032.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Doc4388651811, Contract RFP-23ECS-BE-26BSE Description: Provision of Professional Consulting Services for Replacement of Jane Street and Scarlett Road Bridges (ID091 and ID360) Recommended Supplier: Morrison Hershfield Limited Contract Award Value: $15,570,762 net of all applicable taxes and charges $17,594,961 including Harmonized Sales Tax and all applicable charges $15,844,808 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on December 31, 2032.