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Bid Award Panel · 2024-08-21 · 2024.BA93.4

The filed record

Award of Doc4157422445 to 11913930 Canada Inc. operating as JY Care for the Non-Exclusive Supply and Delivery of Level 3 Masks for Purchasing and Materials Management (Stores)

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The decision

2024-08-21 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 15, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4157422445 Description: For the non-exclusive supply and delivery of Level 3 Masks to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2025, with the option to renew the Contract for four (4) additional one (1) year periods at the sole discretion of the City and subject to budget approval(s).

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The Request for Quotation is structured to award contract to the Supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier. Stores Division will monitor Supplier performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 11913930 Canada Inc. operating as JY Care Contract Award Value: $144,000 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $162,720 including HST and all applicable charges $146,534 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2025 Option Year 1 (August 1, 2025 to July 31, 2026) $148,320 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $167,602 including HST and all applicable charges $150,930 net of HST recoveries Option Year 2 (August 1, 2026 to July 31, 2027) $152,770 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $172,630 including HST and all applicable charges $155,458 net of HST recoveries Option Year 3 (August 1, 2027 to July 31, 2028) $157,353 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $177,809 including HST and all applicable charges $160,122 net of HST recoveries Option Year 4 (August 1, 2028 to July 31, 2029) $162,073 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $183,143 including HST and all applicable charges $164,926 net of HST recoveries The total potential combined contract award identified in this report including option years is $754,516 net of all applicable taxes and charges, $863,903 including HST and all applicable charges. The total potential cost to the City including option years is $777,971 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

On the agenda

As the city filed it

Solicitation Issued: October 4, 2023 Solicitation Closed: November 23, 2023 Number of Addenda Issued: Nine (9) Number of Bids: Twenty-Nine (29) Table 2: Summary of Bid Received including bid price Supplier Name Bid Price (excluding H.S.T.) Safe Direct Medical Supplies operating as Toronto Yachts Cooperation* $30,000 Bio Nuclear Diagnostics Inc.* $63,400 Investissement Gest-E Inc. operating as Medsup Medical* $79,400 No.

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1 (for) Safety Supplies and Signs Inc.* $83,000 Radion Laboratories LTD doing business as Bowers Medical Supply* $85,000 11913930 Canada Inc. operating as JY Care $120,000 Canada Masq Corporation* $120,000 Medline Canada Corporation operating as Medical Mart Supplies* $120,000 Novo Textile Company Ltd. operating as Novoshield* $130,000 9500880 Canada Corporation operating as Emerdepot $137,600 Ashcon International Inc. operating as AshconMed, UnikMed $145,000 Cardinal Health Canada Inc.* $153,400 Mister Chemical Ltd. operating as MCL Sustainable Cleaning Solutions $170,600 J.N. Alvit Canada Limited $179,200 AG Marketing and Development Group INC. operating as AGMD Group $185,200 MSS Ltd. operating as Medical Surgical and Safety Supplies $191,000 Vitacore Industries Inc.* $200,000 Southmedic Inc. $215,000 Henry Schein Canada, Inc. operating as Zahn Canada $255,800 Global Health Imports Corporation $302,400 Life Protect LLC* $346,800 Inara Services, LLC operating as Inara Services Staffing $500,000 Saga Fashion, Inc.* $535,000 Wise Elastics Pty Ltd. $995,200 The Stevens Co. Ltd. $2,177,000 Rhodes Construction and Engineering Pty Ltd. operating as RCE* $4,900,000 Safe 'N' Clear, Inc. $10,000,000 Alegios Systems Solutions Limited operating as Alegios Kenya* $109,600,000,000 Oyede Industries Pty Ltd. operating as Oyede Industries* $4,200,000,000,000 *Supplier was found non-compliant with mandatory requirements.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation Doc4157422445 Description: For the non-exclusive supply and delivery of Level 3 Masks to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2025, with the option to renew the Contract for four (4) additional one (1) year periods at the sole discretion of the City and subject to budget approval(s).

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The Request for Quotation is structured to award contract to the Supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier. Stores Division will monitor Supplier performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 11913930 Canada Inc. operating as JY Care Contract Award Value: $144,000 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $162,720 including HST and all applicable charges $146,534 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2025 Option Year 1 (August 1, 2025 to July 31, 2026) $148,320 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $167,602 including HST and all applicable charges $150,930 net of HST recoveries Option Year 2 (August 1, 2026 to July 31, 2027) $152,770 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $172,630 including HST and all applicable charges $155,458 net of HST recoveries Option Year 3 (August 1, 2027 to July 31, 2028) $157,353 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $177,809 including HST and all applicable charges $160,122 net of HST recoveries Option Year 4 (August 1, 2028 to July 31, 2029) $162,073 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $183,143 including HST and all applicable charges $164,926 net of HST recoveries The total potential combined contract award identified in this report including option years is $754,516 net of all applicable taxes and charges, $863,903 including HST and all applicable charges. The total potential cost to the City including option years is $777,971 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

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