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Bid Award Panel · 2024-08-21 · 2024.BA93.5

The filed record

Award of Doc4414721248 to Premier Truck Group for the Supply and Delivery of One (1) Latest Model Truck Chassis and Regular Cab 60,000 lbs (27,216 kg) Gross Vehicle Weight Rating, Tandem Axle with a 4,000 Gallon Water Tank Street Flusher (Diesel Engine) for Fleet Services

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The decision

2024-08-21 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 15, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4414721248 Description: For the supply and delivery of One (1) Latest model truck chassis and regular cab 60,000 lbs (27,216 kilograms) Gross Vehicle Weight Rating (GVWR), tandem axle with a 4,000 Gallon water tank Street Flusher panels, with option to purchase additional Two (2) units in 2025-2026, pending budget availability.

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Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from September 1, 2024 to August 31, 2026 for a fixed term of two (2) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Premier Truck Group Contract Award Value (2024-2025): $523,406 net of all applicable taxes and charges $591,449 including HST and all applicable charges $532,618 net of HST recoveries Optional Contract Award Value (2025-2026): $1,204,906 net of all applicable taxes and charges $1,361,544 including HST and all applicable charges $1,226,113 net of HST recoveries Total Potential Contract Value including Optional Purchases (2024-2026): $1,728,312 net of all applicable taxes and charges $1,952,993 including HST and all applicable charges $1,758,731 net of HST recoveries Contract is expected to start on September 1, 2024 and end on August 31, 2026. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

On the agenda

As the city filed it

Solicitation Issued: April 15, 2024 Solicitation Closed: July 9, 2024 Number of Addenda Issued: Five (5) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.)* Premier Truck Group $523,406 *Bid Price is for One (1) Diesel unit without options.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4414721248 Description: For the supply and delivery of One (1) Latest model truck chassis and regular cab 60,000 lbs (27,216 kilograms) Gross Vehicle Weight Rating (GVWR), tandem axle with a 4,000 Gallon water tank Street Flusher panels, with option to purchase additional Two (2) units in 2025-2026, pending budget availability.

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Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from September 1, 2024 to August 31, 2026 for a fixed term of two (2) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Premier Truck Group Contract Award Value (2024-2025): $523,406 net of all applicable taxes and charges $591,449 including HST and all applicable charges $532,618 net of HST recoveries Optional Contract Award Value (2025-2026): $1,204,906 net of all applicable taxes and charges $1,361,544 including HST and all applicable charges $1,226,113 net of HST recoveries Total Potential Contract Value including Optional Purchases (2024-2026): $1,728,312 net of all applicable taxes and charges $1,952,993 including HST and all applicable charges $1,758,731 net of HST recoveries Contract is expected to start on September 1, 2024 and end on August 31, 2026. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

    On the record

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