Award of Document Number 4310667386 to 462249 Ontario Ltd. / Parente Garage for the Preventative Maintenance, Inspection, Repairs and Replacement of OEM Keith Walking Floor Systems and Main Hydraulic System Components As and When Required for the City of Toronto’s Fleet Services Division

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The decision

2025-02-05 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 30, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4310667386 Description: For the non-exclusive supply of all labour, materials and equipment necessary to provide warranty and non-warranty preventative maintenance, repairs and replacement of O.E.M.

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Keith Walking Floor Systems, Main Hydraulic System Components and general repairs as and when required for the City of Toronto's Fleet Services Division for one (1) year from Date of Award to January 31, 2026 with an option in favour of the City to extend the contract under the same terms and conditions for an additional term of four (4) additional one (1) year periods. Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 462249 ONT Limited Division of Parente Garage Contract Award Value: $511,560 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $578,063 including HST and all applicable charges. $520,563 net of HST recoveries Contract is expected to start on Date of Award and end on January 31, 2026 Option Year 1 from February 1, 2026 to January 31, 2027 $526,907 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $595,405 including HST and all applicable charges $536,180 net of HST recoveries Option Year 2 from February 1, 2027 to January 31, 2028 $542,714 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $613,267 including HST and all applicable charges $552,266 net of HST recoveries Option Year 3 from February 1, 2028 to January 31, 2029 $558,995 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $631,665 including HST and all applicable charges $568,834 net of HST recoveries Option Year 4 from February 1, 2029 to January 31, 2030 $575,765 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $650,615 including HST and all applicable charges $585,899 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (2025-2030) $2,715,942 net of all applicable taxes and charges $3,069,014 including HST and all applicable charges $2,763,742 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

On the agenda

As the city filed it

Solicitation Issued: December 3, 2024 Solicitation Closed: January 8, 2025 Number of Addenda Issued: 1 Number of Bids: 1 Table 2: Summary of Bids Received Supplier Name Bid Price* (excluding H.S.T.) 462249 ONT Limited Division of Parente Garage $426,300.00 * Bid Price does not contain the 20 percent miscellaneous items

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4310667386 Description: For the non-exclusive supply of all labour, materials and equipment necessary to provide warranty and non-warranty preventative maintenance, repairs and replacement of O.E.M. Keith Walking Floor Systems, Main Hydraulic System Components and general repairs as and when required for the City of Toronto's Fleet Services Division for one (1) year from Date of Award to January 31, 2026 with an option in favour of the City to extend the contract under the same terms and conditions for an additional term of four (4) additional one (1) year periods.

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Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 462249 ONT Limited Division of Parente Garage Contract Award Value: $511,560 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $578,063 including HST and all applicable charges. $520,563 net of HST recoveries Contract is expected to start on Date of Award and end on January 31, 2026 Option Year 1 from February 1, 2026 to January 31, 2027 $526,907 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $595,405 including HST and all applicable charges $536,180 net of HST recoveries Option Year 2 from February 1, 2027 to January 31, 2028 $542,714 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $613,267 including HST and all applicable charges $552,266 net of HST recoveries Option Year 3 from February 1, 2028 to January 31, 2029 $558,995 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $631,665 including HST and all applicable charges $568,834 net of HST recoveries Option Year 4 from February 1, 2029 to January 31, 2030 $575,765 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $650,615 including HST and all applicable charges $585,899 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (2025-2030) $2,715,942 net of all applicable taxes and charges $3,069,014 including HST and all applicable charges $2,763,742 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

On the record

The item as the City filed it