Award of Doc4987617254 to PNJ Engineering Inc. for Material Specification Compliance Testing and Project Quality Assurance Services for Transportation Services

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The decision

2025-03-26 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 20, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4987617254, Contract Number 25TR-OM-601-A1-MT Description: Non-exclusive supply of all labour, equipment and materials necessary to collect samples and carry out Material Specification Compliance Testing and Project Quality Assurance Services in the Toronto and East York District and Scarborough District from the date of award until December 31, 2025, with an option to extend the agreement for one (1) additional separate one (1) year period at the sole discretion of the City and subject to budget approval.

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Should the option be exercised, then the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: PNJ Engineering Inc. Contract Award Value: $326,565 net of all applicable taxes and charges $369,018 including HST and all applicable charges $332,313 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year 1 - January 1, 2026 to December 31, 2026 $336,062 net of all applicable taxes and charges $379,750 including HST and all applicable charges $341,977 net of HST recoveries The total potential contract award, including the optional period is $662,627 net of all applicable taxes and charges and $748,768 including all applicable taxes and charges. The total potential cost to the City, which includes initial term and option year is $674,289 net of HST recoveries. The cost calculations above reflect an estimated three (3) percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial term.

On the agenda

As the city filed it

Solicitation Issued: February 11, 2025 Solicitation Closed: February 26, 2025 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding H.S.T.) PNJ Engineering Inc. $316,565.00* Englobe Corp. $546,885.00 Peto Maccallum Ltd. $662,705.00 * Pursuant to the Request for Quotation document, the contract award value includes contingency.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4987617254, Contract Number 25TR-OM-601-A1-MT Description: Non-exclusive supply of all labour, equipment and materials necessary to collect samples and carry out Material Specification Compliance Testing and Project Quality Assurance Services in the Toronto and East York District and Scarborough District from the date of award until December 31, 2025, with an option to extend the agreement for one (1) additional separate one (1) year period at the sole discretion of the City and subject to budget approval.

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On the record

The item as the City filed it