Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA125.1adopted
Solicitation Issued: October 24, 2024 Solicitation Closed: December 4, 2024 Number of Addenda Issued: Four (4) Number of Bids: One (1) Table 2: Summary of Bids Received Supplier Names WSP Canada Inc.* * Pursuant to the Request of Proposal document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 20, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Doc4837489444, Contract Number RFP 24ECS-RD-102SP Description: Engineering Services for the Preliminary, Detailed Design, Construction and Post Construction Services for the Queensway Project Recommended Supplier: WSP Canada Inc. Contract Award Value: $5,307,875 net of all applicable taxes and charges $5,997,899 including HST and all applicable charges $5,401,294 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2031
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Doc4837489444, Contract Number RFP 24ECS-RD-102SP Description: Engineering Services for the Preliminary, Detailed Design, Construction and Post Construction Services for the Queensway Project Recommended Supplier: WSP Canada Inc. Contract Award Value: $5,307,875 net of all applicable taxes and charges $5,997,899 including HST and all applicable charges $5,401,294 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2031
BA125.2adopted
Solicitation Issued: December 12, 2024 Solicitation Closed: January 23, 2025 Number of Addenda Issued: Four (4) Number of Bids: Five (5) Table 2: Summary of Bids Received including Base Bid Price Supplier Name Base Bid Price (excluding H.S.T.) 614128 Ontario Ltd. O/A Trisan Construction $1,326,992.90* JCR Contracting Limited $1,694,478.00 Trimbel Limited $2,974,974.00 Comer Group Limited $3,329,260.00 Drainstar Contracting Ltd. $3,605,426.25 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 20, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc 4913561938, Contract Number 24 PFR-134 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Bluffer's Park Washroom Improvements: Sanitary Forcemain Replacement for Parks and Recreation. Recommended Supplier: 614128 Ontario Ltd. O/A Trisan Construction Contract Award Value: $1,661,803 net of all applicable taxes and charges. $1,877,837 including al applicable taxes and charges. $1,691,051 net of HST Recoveries The contract is expected to start on the date of award and end by August 31, 2025
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc 4913561938, Contract Number 24 PFR-134 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Bluffer's Park Washroom Improvements: Sanitary Forcemain Replacement for Parks and Recreation. Recommended Supplier: 614128 Ontario Ltd. O/A Trisan Construction Contract Award Value: $1,661,803 net of all applicable taxes and charges. $1,877,837 including al applicable taxes and charges. $1,691,051 net of HST Recoveries The contract is expected to start on the date of award and end by August 31, 2025
BA125.3adopted
Solicitation Issued: February 11, 2025 Solicitation Closed: February 26, 2025 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding H.S.T.) PNJ Engineering Inc. $316,565.00* Englobe Corp. $546,885.00 Peto Maccallum Ltd. $662,705.00 * Pursuant to the Request for Quotation document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 20, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4987617254, Contract Number 25TR-OM-601-A1-MT Description: Non-exclusive supply of all labour, equipment and materials necessary to collect samples and carry out Material Specification Compliance Testing and Project Quality Assurance Services in the Toronto and East York District and Scarborough District from the date of award until December 31, 2025, with an option to extend the agreement for one (1) additional separate one (1) year period at the sole discretion of the City and subject to budget approval. Should the option be exercised, then the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: PNJ Engineering Inc. Contract Award Value: $326,565 net of all applicable taxes and charges $369,018 including HST and all applicable charges $332,313 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year 1 - January 1, 2026 to December 31, 2026 $336,062 net of all applicable taxes and charges $379,750 including HST and all applicable charges $341,977 net of HST recoveries The total potential contract award, including the optional period is $662,627 net of all applicable taxes and charges and $748,768 including all applicable taxes and charges. The total potential cost to the City, which includes initial term and option year is $674,289 net of HST recoveries. The cost calculations above reflect an estimated three (3) percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4987617254, Contract Number 25TR-OM-601-A1-MT Description: Non-exclusive supply of all labour, equipment and materials necessary to collect samples and carry out Material Specification Compliance Testing and Project Quality Assurance Services in the Toronto and East York District and Scarborough District from the date of award until December 31, 2025, with an option to extend the agreement for one (1) additional separate one (1) year period at the sole discretion of the City and subject to budget approval. Should the option be exercised, then the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: PNJ Engineering Inc. Contract Award Value: $326,565 net of all applicable taxes and charges $369,018 including HST and all applicable charges $332,313 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year 1 - January 1, 2026 to December 31, 2026 $336,062 net of all applicable taxes and charges $379,750 including HST and all applicable charges $341,977 net of HST recoveries The total potential contract award, including the optional period is $662,627 net of all applicable taxes and charges and $748,768 including all applicable taxes and charges. The total potential cost to the City, which includes initial term and option year is $674,289 net of HST recoveries. The cost calculations above reflect an estimated three (3) percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial term.
BA125.4adopted
Solicitation Issued:February 14, 2025 Solicitation Closed: March 3, 2025 Number of Addenda Issued: One (1) Number of Bids: Six (6) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) D. Crupi & Sons Limited $1,787,777.07* Viola Management Inc. $1,927,145.06 Four Seasons Site Development Ltd. $$1,998,412.00 Gazzola Paving Limited $2,110,718.85 PTR Paving Inc. $2,187,639.82 Atlas Paving Company Inc. $2,371,523.41 * Pursuant to the Request for Tender document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 20, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4999275708, Contract Number 25TR-OM-220-EY-CI Description: Interim Repairs, Builder's File Permanent Restorations and Maintenance of Arterial, Collector, Local Roads and Laneways in the City of Toronto, Etobicoke York District, Wards 1, 2, 3, 4, 5, 7 and 9 Recommended Supplier: D. Crupi & Sons Limited Contract Award Value: $1,817,777 net of all applicable taxes and charges $2,054,088 including HST and all applicable charges $1,849,770 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4999275708, Contract Number 25TR-OM-220-EY-CI Description: Interim Repairs, Builder's File Permanent Restorations and Maintenance of Arterial, Collector, Local Roads and Laneways in the City of Toronto, Etobicoke York District, Wards 1, 2, 3, 4, 5, 7 and 9 Recommended Supplier: D. Crupi & Sons Limited Contract Award Value: $1,817,777 net of all applicable taxes and charges $2,054,088 including HST and all applicable charges $1,849,770 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025.
BA125.5adopted
Solicitation Issued: February 7, 2025 Solicitation Closed: March 3, 2025 Number of Addenda Issued: Four (4) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (Excluding HST) Kudlak-Baird (1982) Limited $2,689,345* Stevens & Black Electrical Contractors Ltd. $2,977,262 The State Group Inc. $5,272,395 * Bid Price does not contain the 20 percent miscellaneous items
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 20, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc5006610288 Description: For the Maintenance and Repair of Electrical Systems at Various Toronto locations for Corporate Real Estate Management, Fleet Services and Solid Waste Management Divisions. The award is for an initial contract period of three (3) years from April 1, 2025, to March 31, 2028, with the City having the option to extend the contract on the same terms and conditions for up to an additional one (1) year period. Should the option(s) be exercised, the Executive Director of Corporate Real Estate Management, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Kudlak-Baird (1982) Limited Contract Award Value: $9,681,642 net of all applicable taxes and charges $10,940,255 including HST and all applicable charges $9,852,039 net of HST recoveries The contract is expected to start on April 1, 2025, and end on March 31, 2028. Option Year 1 - April 1, 2028, to March 31, 2029 $3,324,030 net of all applicable taxes and charges $3,756,154 including HST and all applicable charges $3,382,533 net of HST recoveries The total potential contract award identified in this report, including all option years, is $13,005,672 net of all applicable taxes and charges and $14,696,410, including all applicable taxes and charges. The total potential cost to the City, including all option years, is $13,234,572 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each years cost after the initial period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc5006610288 Description: For the Maintenance and Repair of Electrical Systems at Various Toronto locations for Corporate Real Estate Management, Fleet Services and Solid Waste Management Divisions. The award is for an initial contract period of three (3) years from April 1, 2025, to March 31, 2028, with the City having the option to extend the contract on the same terms and conditions for up to an additional one (1) year period. Should the option(s) be exercised, the Executive Director of Corporate Real Estate Management, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Kudlak-Baird (1982) Limited Contract Award Value: $9,681,642 net of all applicable taxes and charges $10,940,255 including HST and all applicable charges $9,852,039 net of HST recoveries The contract is expected to start on April 1, 2025, and end on March 31, 2028. Option Year 1 - April 1, 2028, to March 31, 2029 $3,324,030 net of all applicable taxes and charges $3,756,154 including HST and all applicable charges $3,382,533 net of HST recoveries The total potential contract award identified in this report, including all option years, is $13,005,672 net of all applicable taxes and charges and $14,696,410, including all applicable taxes and charges. The total potential cost to the City, including all option years, is $13,234,572 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each years cost after the initial period.
BA125.6adopted
Solicitation Issued: March 5, 2024 Solicitation Closed: April 9, 2024 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received Supplier Name iManage LLC Carahsoft Technology Corp Thomson Reuters Canada Limited* Harbour Enterprises Inc.** * Supplier did not meet minimum technical threshold ** Supplier was found non-compliant with the requirements of the Negotiated Request for Proposal.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 20, 2025) from the Chief Procurement Officer: Solicitation Number: Negotiation Request for Proposal Doc 4467832078 Description: For the Provision of a Legal Document Management System that enables users to consolidate emails and documents into a single matter file to be stored, searched and shared, for a period of five (5) years. Recommended Supplier: iManage LLC Contract Award Value: $1,504,816 net of all applicable taxes and charges (Including 20 percent miscellaneous items) $1,700,442 including HST and all applicable charges $1,531,301 net of HST recoveries Contract is expected to start on April 1, 2025 and end on January 20, 2030.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiation Request for Proposal Doc 4467832078 Description: For the Provision of a Legal Document Management System that enables users to consolidate emails and documents into a single matter file to be stored, searched and shared, for a period of five (5) years. Recommended Supplier: iManage LLC Contract Award Value: $1,504,816 net of all applicable taxes and charges (Including 20 percent miscellaneous items) $1,700,442 including HST and all applicable charges $1,531,301 net of HST recoveries Contract is expected to start on April 1, 2025 and end on January 20, 2030.