Award of Ariba Doc5006610288 to Kudlak-Baird 1982 Limited for the Non-exclusive Supply of Maintenance and Repair of Electrical Systems at Various Toronto Locations for Corporate Real Estate Management

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The decision

2025-03-26 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 20, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc5006610288 Description: For the Maintenance and Repair of Electrical Systems at Various Toronto locations for Corporate Real Estate Management, Fleet Services and Solid Waste Management Divisions.

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The award is for an initial contract period of three (3) years from April 1, 2025, to March 31, 2028, with the City having the option to extend the contract on the same terms and conditions for up to an additional one (1) year period. Should the option(s) be exercised, the Executive Director of Corporate Real Estate Management, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Kudlak-Baird (1982) Limited Contract Award Value: $9,681,642 net of all applicable taxes and charges $10,940,255 including HST and all applicable charges $9,852,039 net of HST recoveries The contract is expected to start on April 1, 2025, and end on March 31, 2028. Option Year 1 - April 1, 2028, to March 31, 2029 $3,324,030 net of all applicable taxes and charges $3,756,154 including HST and all applicable charges $3,382,533 net of HST recoveries The total potential contract award identified in this report, including all option years, is $13,005,672 net of all applicable taxes and charges and $14,696,410, including all applicable taxes and charges. The total potential cost to the City, including all option years, is $13,234,572 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each years cost after the initial period.

On the agenda

As the city filed it

Solicitation Issued: February 7, 2025 Solicitation Closed: March 3, 2025 Number of Addenda Issued: Four (4) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (Excluding HST) Kudlak-Baird (1982) Limited $2,689,345* Stevens & Black Electrical Contractors Ltd. $2,977,262 The State Group Inc. $5,272,395 * Bid Price does not contain the 20 percent miscellaneous items

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc5006610288 Description: For the Maintenance and Repair of Electrical Systems at Various Toronto locations for Corporate Real Estate Management, Fleet Services and Solid Waste Management Divisions. The award is for an initial contract period of three (3) years from April 1, 2025, to March 31, 2028, with the City having the option to extend the contract on the same terms and conditions for up to an additional one (1) year period.

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Should the option(s) be exercised, the Executive Director of Corporate Real Estate Management, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Kudlak-Baird (1982) Limited Contract Award Value: $9,681,642 net of all applicable taxes and charges $10,940,255 including HST and all applicable charges $9,852,039 net of HST recoveries The contract is expected to start on April 1, 2025, and end on March 31, 2028. Option Year 1 - April 1, 2028, to March 31, 2029 $3,324,030 net of all applicable taxes and charges $3,756,154 including HST and all applicable charges $3,382,533 net of HST recoveries The total potential contract award identified in this report, including all option years, is $13,005,672 net of all applicable taxes and charges and $14,696,410, including all applicable taxes and charges. The total potential cost to the City, including all option years, is $13,234,572 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each years cost after the initial period.

On the record

The item as the City filed it