Award of Doc4467832078 to iManage LLC for the Provision of Electronic Legal Document Management System (LDMS) for Legal Services Division

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The decision

2025-03-26 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 20, 2025) from the Chief Procurement Officer: Solicitation Number: Negotiation Request for Proposal Doc 4467832078 Description: For the Provision of a Legal Document Management System that enables users to consolidate emails and documents into a single matter file to be stored, searched and shared, for a period of five (5) years.

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Recommended Supplier: iManage LLC Contract Award Value: $1,504,816 net of all applicable taxes and charges (Including 20 percent miscellaneous items) $1,700,442 including HST and all applicable charges $1,531,301 net of HST recoveries Contract is expected to start on April 1, 2025 and end on January 20, 2030.

On the agenda

As the city filed it

Solicitation Issued: March 5, 2024 Solicitation Closed: April 9, 2024 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received Supplier Name iManage LLC Carahsoft Technology Corp Thomson Reuters Canada Limited* Harbour Enterprises Inc.** * Supplier did not meet minimum technical threshold ** Supplier was found non-compliant with the requirements of the Negotiated Request for Proposal.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiation Request for Proposal Doc 4467832078 Description: For the Provision of a Legal Document Management System that enables users to consolidate emails and documents into a single matter file to be stored, searched and shared, for a period of five (5) years. Recommended Supplier:

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iManage LLC Contract Award Value: $1,504,816 net of all applicable taxes and charges (Including 20 percent miscellaneous items) $1,700,442 including HST and all applicable charges $1,531,301 net of HST recoveries Contract is expected to start on April 1, 2025 and end on January 20, 2030.

On the record

The item as the City filed it