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←Bid Award Panel · 2025-07-23 · 2025.BA142.7

The filed record

Award of Doc5074518176 to Profire Emergency Equipment Inc for the Supply and Delivery of Device Components and Parts for Smeal Aerial and Pumper Trucks to the City of Toronto's Fire Services (TFS) Division

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The decision

2025-07-23 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 17, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc5074518176 Description: For the non-exclusive supply and delivery of device components and parts for Smeal Aerial and Pumper Trucks to the City of Toronto's Fire Services (TFS) Division for a period of one (1) year from Date of Award, with the option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods.

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Should the option(s) be exercised, then the Fire Chief and General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Profire Emergency Equipment Inc Contract Award Value: $338,621 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $382,642 including HST and all applicable charges. $344,581 net of HST recoveries Contract is expected to start on August 1, 2025 and end on July 31, 2026. Option Year 1: August 1, 2026 to July 31, 2027 $348,780 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $394,121 including all applicable taxes and charges. $354,918 net of HST recoveries Option Year 2: August 1, 2027 to July 31, 2028 $359,243 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $405,945 including all applicable taxes and charges. $365,566 net of HST recoveries Option Year 3: August 1, 2028 to July 31, 2029 $370,020 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $418,123 including all applicable taxes and charges. $376,533 net of HST recoveries Option Year 4: August 1, 2029 to July 31, 2030 $381,121 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $430,667 including all applicable taxes and charges. $387,829 net of HST recoveries The total potential contract award identified in this report, including all options years is $1,797,785 net of all taxes and $2,031,498 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,829,426 net of HST recoveries. The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

On the agenda

As the city filed it

Solicitation Issued: April 17, 2025 Solicitation Closed: May 21, 2025 Number of Addenda Issued: none Number of Bids: one (1) Table 3: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T) Profire Emergency Equipment Inc $282,184.26* *Bid Price does not contain the 20 percent miscellaneous items.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc5074518176 Description: For the non-exclusive supply and delivery of device components and parts for Smeal Aerial and Pumper Trucks to the City of Toronto's Fire Services (TFS) Division for a period of one (1) year from Date of Award, with the option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods.

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Should the option(s) be exercised, then the Fire Chief and General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Profire Emergency Equipment Inc Contract Award Value: $338,621 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $382,642 including HST and all applicable charges. $344,581 net of HST recoveries Contract is expected to start on August 1, 2025 and end on July 31, 2026. Option Year 1: August 1, 2026 to July 31, 2027 $348,780 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $394,121 including all applicable taxes and charges. $354,918 net of HST recoveries Option Year 2: August 1, 2027 to July 31, 2028 $359,243 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $405,945 including all applicable taxes and charges. $365,566 net of HST recoveries Option Year 3: August 1, 2028 to July 31, 2029 $370,020 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $418,123 including all applicable taxes and charges. $376,533 net of HST recoveries Option Year 4: August 1, 2029 to July 31, 2030 $381,121 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $430,667 including all applicable taxes and charges. $387,829 net of HST recoveries The total potential contract award identified in this report, including all options years is $1,797,785 net of all taxes and $2,031,498 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,829,426 net of HST recoveries. The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

    On the record

    The item as the City filed it

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