Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA142.1adopted
Solicitation Issued: October 9, 2024 Solicitation Closed: November 8, 2024 The original solicitation was issued by Mohawk Medbuy Corporation for suppliers in the United States and Canada as Request for Proposal Number CW15407/16426. The contract was awarded on April 18, 2025, expiry in its current form on October 31, 2030 with the option to extend the Contract for one (1) additional two (2) year period upon the request of Mohawk Medbuy Corporation and written agreement by the Supplier.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the revised report (July 23, 2025) from the Chief Procurement Officer: Solicitation Number: Mohawk Medbuy Corporation Contract Number CW15407 Sourcing Request SR5211739832; Sourcing Project WS5251894015 Seniors Services and Long-Term Care reviewed the Mohawk Medbuy Corporation's Request for Proposal requirements, evaluation and scoring process and determined that they closely matched the Seniors Services and Long-Term Care's needs. As a participant leveraging Mohawk Medbuy Corporation contract, a membership fee of 1.22 percent as well as a volume discount of 3 percent or 4 percent will be applied to all spending associated with this contract. An analysis was conducted and determined that the membership fee will be calculated quarterly on a fiscal year basis. The volume rebate amount should be sufficient to offset the membership fee but if the amount is not enough the difference will be paid through a Divisional Purchase Order. Piggybacking on Mohawk Medbuy Corporation Contract Number CW15407 for the provision of Incontinence Products for Seniors Services and Long-Term Care Homes for a period of one (1) year, with an option in favour of the City to extend for an additional four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Cardinal Health Canada Inc. Contract Award Value: $2,351,554 net of all applicable taxes and charges (including 10 percent Miscellaneous, membership fee and volume discount) $2,657,256 including HST and all applicable charges $2,392,941 net of HST recoveries Contract is expected to start on August 1, 2025, and end on July 31, 2026. Option Year 1 - August 1, 2026 to July 31, 2027 $2,351,554 net of all applicable taxes and charges (including 10 percent Miscellaneous, membership fee and volume discount) $2,657,256 including HST and all applicable charges $2,392,941 net of HST recoveries Option Year 2 - August 1, 2027 to July 31, 2028 $2,351,554 net of all applicable taxes and charges (including 10 percent Miscellaneous, membership fee and volume discount) $2,657,256 including HST and all applicable charges $2,392,941net of HST recoveries Option Year 3 - August 1, 2028 to July 31, 2029 $2,351,554 net of all applicable taxes and charges (including 10 percent Miscellaneous, membership fee and volume discount) $2,657,256 including HST and all applicable charges $2,392,941 net of HST recoveries Option Year 4 - August 1, 2029 to July 31, 2030 $2,351,554 net of all applicable taxes and charges (including 10 percent Miscellaneous, membership fee and volume discount) $2,657,256 including HST and all applicable charges $2,392,941 net of HST recoveries The total potential contract award including the option years is $11,757,770 net of all taxes and charges, $13,286,280 including all applicable taxes and charges, and $11,964,707 net of HST recoveries. * Note: A membership fee of 1.22 percent is applied to all spending associated with Mohawk Medbuy Corporation contracts. Fee calculated from the value of the contract prior to adjusting for volume discount. **Note: A volume discount is applied to all spending associated with this Mohawk Medbuy Corporation contract (3 percent for underpads category and 4 percent for undergarments category). Discount calculated from value of the contract prior to adjusting for membership fee.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract, as per the Toronto Municipal Code, Chapter 195-6.6, Procurement of same goods and services as public body: Solicitation Number: Mohawk Medbuy Corporation Contract Number CW15407 Sourcing Request SR5211739832; Sourcing Project WS5251894015 Seniors Services and Long-Term Care reviewed the Mohawk Medbuy Corporation's Request for Proposal requirements, evaluation and scoring process and determined that they closely matched the Seniors Services and Long-Term Care's needs. As a participant leveraging Mohawk Medbuy Corporation contract, a membership fee of 1.22 percent as well as a volume discount of 3 percent or 4 percent will be applied to all spending associated with this contract. An analysis was conducted and determined that the membership fee will be calculated quarterly on a fiscal year basis. The volume rebate amount should be sufficient to offset the membership fee but if the amount is not enough the difference will be paid through a Divisional Purchase Order. Piggybacking on Mohawk Medbuy Corporation Contract Number CW15407 for the provision of Incontinence Products for Seniors Services and Long-Term Care Homes for a period of one (1) year, with an option in favour of the City to extend for an additional four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Cardinal Health Canada Inc. Contract Award Value: $2,351,554 net of all applicable taxes and charges (including 10 percent Miscellaneous, membership fee and volume discount) $2,657,256 including HST and all applicable charges $2,392,941 net of HST recoveries Contract is expected to start on August 1, 2025, and end on July 31, 2026. Option Year 1 - August 1, 2026 to July 31, 2027 $2,351,554 net of all applicable taxes and charges (including 10 percent Miscellaneous, membership fee and volume discount) $2,657,256 including HST and all applicable charges $2,392,941 net of HST recoveries Option Year 2 - August 1, 2027 to July 31, 2028 $2,351,554 net of all applicable taxes and charges (including 10 percent Miscellaneous, membership fee and volume discount) $2,657,256 including HST and all applicable charges $2,392,941net of HST recoveries Option Year 3 - August 1, 2028 to July 31, 2029 $2,351,554 net of all applicable taxes and charges (including 10 percent Miscellaneous, membership fee and volume discount) $2,657,256 including HST and all applicable charges $2,392,941 net of HST recoveries Option Year 4 - August 1, 2029 to July 31, 2030 $2,351,554 net of all applicable taxes and charges (including 10 percent Miscellaneous, membership fee and volume discount) $2,657,256 including HST and all applicable charges $2,392,941 net of HST recoveries The total potential contract award including the option years is $11,757,770 net of all taxes and charges, $13,286,280 including all applicable taxes and charges, and $11,964,707 net of HST recoveries. * Note: A membership fee of 1.22 percent is applied to all spending associated with Mohawk Medbuy Corporation contracts. Fee calculated from the value of the contract prior to adjusting for volume discount. **Note: A volume discount is applied to all spending associated with this Mohawk Medbuy Corporation contract (3 percent for underpads category and 4 percent for undergarments category). Discount calculated from value of the contract prior to adjusting for membership fee.
BA142.2adopted
Solicitation Issued: May 1, 2025 Solicitation Closed: May 26, 2025 Number of Addenda Issued: Three (3) Number of Bids: Six (6) Table 2: Summary of Bids Received including Base Bid Price Supplier Name Base Bid Price (excluding H.S.T.) Vanguard Mechanical Inc. $54,000.00 ** Joe Pace and Sons Contracting Inc. $2,098,497.50 * Canada Construction Limited $2,135,79.00 Sprint Mechanical Inc. $2,167,800.00 373044 Ontario Limited o/a trans Canada Construction $2,304,660.00 Index Construction Inc $2,519,359.00 * Pursuant to the Request for Quotation document the contract award value listed above includes contingency. The contract award value does not include line item 5.2.22 which was a duplication error. ** The Supplier is non-compliant with the mandatory requirements of the Request for Quotation
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 17, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Doc5086270005, Contract Number 24-PFR-074 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete St. Lawrence Community Recreation Centre and Daycare Chiller and Roof Replacement for Parks and Recreation. Recommended Supplier: Joe Pace and Sons Contracting Inc. Contract Award Value: $2,276,998 net of all applicable taxes and charges. $2,573,008 all applicable taxes and charges. $ 2,317,073 net of HST Recoveries The contract is expected to start on the date of award and end by June 30, 2028. This includes a two (2) year warranty period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Doc5086270005, Contract Number 24-PFR-074 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete St. Lawrence Community Recreation Centre and Daycare Chiller and Roof Replacement for Parks and Recreation. Recommended Supplier: Joe Pace and Sons Contracting Inc. Contract Award Value: $2,276,998 net of all applicable taxes and charges. $2,573,008 all applicable taxes and charges. $ 2,317,073 net of HST Recoveries The contract is expected to start on the date of award and end by June 30, 2028. This includes a two (2) year warranty period.
BA142.3adopted
Solicitation Issued: May 27, 2025 Solicitation Closed: June 26, 2025 Number of Addenda Issued: Zero (0) Number of Bids: Seven (7) Table 2: Summary of Bid Received including bid price. Supplier Name Bid Price (excluding H.S.T.) ALLIED MEDICAL INSTRUMENTS INC. $208,500.00 EQUIPMENT MEDICAL RIVE-NORD (EMRN) $229,350.00 PARTICEPS MEDICAL SOLUTIONS LTD $295,027.50 STEVENS COMPANY LTD. $297,190.50 MEDLINE CANADA CORP O/A MEDICAL MAR $298,502.50 DROLLIS SAFETY SUPPLY COMPANY LTD $456,558.50 MEDQUEST MEDICAL INC. $612,603.50 *Bid Price does not contain the 20 percent miscellaneous items.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( July 17, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4558834641 Description: For the non-exclusive supply and delivery of Cervical Collars to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2026, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Allied Medical Instruments Inc. Contract Award Value: $250,200 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $282,726 including HST and all applicable charges. $254,604 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2026 Option Year 1 (August 1, 2026 to July 31, 2027) $257,706 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $291,208 including all applicable taxes and charges. $262,242 net of HST recoveries Option Year 2 (August 1, 2027 to July 31, 2028) $265,437 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $299,944 including all applicable taxes and charges. $270,109 net of HST recoveries Option Year 3 (August 1, 2028 to July 31, 2029) $273,400 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $308,942 including all applicable taxes and charges. $278,212 net of HST recoveries Option Year 4 (August 1, 2029 to July 31, 2030) $281,602 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $318,211 including all applicable taxes and charges. $286,559 net of HST recoveries The total potential contract award identified in this report, including all option years, is $1,328,346 net of all applicable taxes and charges, $1,501,031 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,351,725 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation, Doc4558834641 Description: For the non-exclusive supply and delivery of Cervical Collars to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2026, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Allied Medical Instruments Inc. Contract Award Value: $250,200 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $282,726 including HST and all applicable charges. $254,604 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2026 Option Year 1 (August 1, 2026 to July 31, 2027) $257,706 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $291,208 including all applicable taxes and charges. $262,242 net of HST recoveries Option Year 2 (August 1, 2027 to July 31, 2028) $265,437 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $299,944 including all applicable taxes and charges. $270,109 net of HST recoveries Option Year 3 (August 1, 2028 to July 31, 2029) $273,400 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $308,942 including all applicable taxes and charges. $278,212 net of HST recoveries Option Year 4 (August 1, 2029 to July 31, 2030) $281,602 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $318,211 including all applicable taxes and charges. $286,559 net of HST recoveries The total potential contract award identified in this report, including all option years, is $1,328,346 net of all applicable taxes and charges, $1,501,031 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,351,725 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA142.4adopted
Solicitation Issued: February 24, 2025 Solicitation Closed: April 25, 2025 Number of Addenda Issued: Nine (9) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Drainstar Contracting Ltd. $4,143,861* Timbel Limited $5,496,496 Clearway Construction Inc. $5,675,432 * Pursuant to the Request for Tender document, the contract award price includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 17, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Doc5006610301, Contract Number 23TW-CTS-17CWD Description: Supply and installation of twin sanitary forcemains, a new valve chamber, maintenance holes, and modifications to pumping stations at three (3) different Sewage Pumping Stations in the City of Toronto. Recommended Supplier: Drainstar Contracting Ltd. Contract Award Value: $4,731,006 net of all applicable taxes and charges $5,346,037 including HST and all applicable charges $4,814,272 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Doc5006610301, Contract Number 23TW-CTS-17CWD Description: Supply and installation of twin sanitary forcemains, a new valve chamber, maintenance holes, and modifications to pumping stations at three (3) different Sewage Pumping Stations in the City of Toronto. Recommended Supplier: Drainstar Contracting Ltd. Contract Award Value: $4,731,006 net of all applicable taxes and charges $5,346,037 including HST and all applicable charges $4,814,272 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027.
BA142.5adopted
Solicitation Issued: March 31, 2025 Solicitation Closed: April 29, 2025 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Entrust the Care Inc.* $51,475.00 Dasco Storage Solutions Limited $248,700.00 SWS Detention Group Inc. $756,191.85 * Supplier was found to be non-compliant with the mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 17, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc5006884513 Description: For supply, delivery, installation and warranty of Steel Bed Frames for Toronto Shelter and Support Services. Recommended Supplier: Dasco Storage Solutions Limited Contract Award Value: $298,440 net of all applicable taxes and charges (including 20 percent miscellaneous) $337,237 including HST and all applicable charges $303,693 net of HST recoveries Contract is expected to start following the date of award and end by July 22, 2026. Option Year 1: July 23, 2026, to July 22, 2027 $307,393 net of all applicable taxes and charges (including 20 percent miscellaneous) $347,354 including all applicable taxes and charges $312,803 net of HST recoveries Option Year 2: July 23, 2027, to July 22, 2028 $316,615 net of all applicable taxes and charges (including 20 percent miscellaneous) $357,775 including all applicable taxes and charges $322,187 net of HST recoveries Option Year 3: July 23, 2028, to July 22, 2029 $326,113 net of all applicable taxes and charges (including 20 percent miscellaneous) $368,508 including all applicable taxes and charges $331,853 net of HST recoveries Option Year 4: July 23, 2029, to July 22, 2030 $335,897 net of all applicable taxes and charges (including 20 percent miscellaneous) $379,563 including all applicable taxes and charges $341,809 net of HST recoveries The total potential award value of this contract award identified in this report for all option years is $1,584,458 net of all applicable taxes and charges, $1,790,438 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,612,345 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increases in the Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc5006884513 Description: For supply, delivery, installation and warranty of Steel Bed Frames for Toronto Shelter and Support Services. Recommended Supplier: Dasco Storage Solutions Limited Contract Award Value: $298,440 net of all applicable taxes and charges (including 20 percent miscellaneous) $337,237 including HST and all applicable charges $303,693 net of HST recoveries Contract is expected to start following the date of award and end by July 22, 2026. Option Year 1: July 23, 2026, to July 22, 2027 $307,393 net of all applicable taxes and charges (including 20 percent miscellaneous) $347,354 including all applicable taxes and charges $312,803 net of HST recoveries Option Year 2: July 23, 2027, to July 22, 2028 $316,615 net of all applicable taxes and charges (including 20 percent miscellaneous) $357,775 including all applicable taxes and charges $322,187 net of HST recoveries Option Year 3: July 23, 2028, to July 22, 2029 $326,113 net of all applicable taxes and charges (including 20 percent miscellaneous) $368,508 including all applicable taxes and charges $331,853 net of HST recoveries Option Year 4: July 23, 2029, to July 22, 2030 $335,897 net of all applicable taxes and charges (including 20 percent miscellaneous) $379,563 including all applicable taxes and charges $341,809 net of HST recoveries The total potential award value of this contract award identified in this report for all option years is $1,584,458 net of all applicable taxes and charges, $1,790,438 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,612,345 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increases in the Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA142.6adopted
Solicitation Issued: April 1, 2025 Solicitation Closed: April 30, 2025 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Med + Medical Equipment $0.00** Cornerstone Medical $349,820.00** HME Ltd. $1,800,539.20* ** Supplier was found non-compliant with the mandatory requirements of the Request for Quotation. *Bid Price does not contain the 5 percent miscellaneous items.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 17, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc5042867501 Description: For the provision of supply and delivery of shower and commode chairs for a period of two (2) years, with an option in favour of the City to extend the agreement on the same terms and conditions for one (1) additional term of two (2) years, at the sole discretion of the City and subject to budget approval(s). Should the option period be exercised, the Division Head from Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: HME Ltd. Contract Award Value: $1,890,566 net of all applicable taxes and charges (including 5 percent Miscellaneous) $2,136,340 including all applicable taxes and charges $1,923,840 net of HST recoveries Contract is expected to start on August 1, 2025 and end on July 31, 2027. Optional Term: August 1, 2027 to July 31, 2029 $1,947,283 net of all applicable taxes and charges (including 5 percent for Miscellaneous) $2,200,430 including all applicable taxes and charges $1,981,555 net of HST recoveries The total potential contract award including the optional period is $3,837,849 net of all taxes and charges and $4,336,770 including all applicable taxes and charges. The total potential cost to the City including the optional periods is $3,905,395 net HST recoveries. The above cost calculations for the Optional Term reflect an estimated three (3) percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc5042867501 Description: For the provision of supply and delivery of shower and commode chairs for a period of two (2) years, with an option in favour of the City to extend the agreement on the same terms and conditions for one (1) additional term of two (2) years, at the sole discretion of the City and subject to budget approval(s). Should the option period be exercised, the Division Head from Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: HME Ltd. Contract Award Value: $1,890,566 net of all applicable taxes and charges (including 5 percent Miscellaneous) $2,136,340 including all applicable taxes and charges $1,923,840 net of HST recoveries Contract is expected to start on August 1, 2025 and end on July 31, 2027. Optional Term: August 1, 2027 to July 31, 2029 $1,947,283 net of all applicable taxes and charges (including 5 percent for Miscellaneous) $2,200,430 including all applicable taxes and charges $1,981,555 net of HST recoveries The total potential contract award including the optional period is $3,837,849 net of all taxes and charges and $4,336,770 including all applicable taxes and charges. The total potential cost to the City including the optional periods is $3,905,395 net HST recoveries. The above cost calculations for the Optional Term reflect an estimated three (3) percent increase as per the Consumer Price Index.
BA142.7adopted
Solicitation Issued: April 17, 2025 Solicitation Closed: May 21, 2025 Number of Addenda Issued: none Number of Bids: one (1) Table 3: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T) Profire Emergency Equipment Inc $282,184.26* *Bid Price does not contain the 20 percent miscellaneous items.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 17, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc5074518176 Description: For the non-exclusive supply and delivery of device components and parts for Smeal Aerial and Pumper Trucks to the City of Toronto's Fire Services (TFS) Division for a period of one (1) year from Date of Award, with the option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the Fire Chief and General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Profire Emergency Equipment Inc Contract Award Value: $338,621 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $382,642 including HST and all applicable charges. $344,581 net of HST recoveries Contract is expected to start on August 1, 2025 and end on July 31, 2026. Option Year 1: August 1, 2026 to July 31, 2027 $348,780 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $394,121 including all applicable taxes and charges. $354,918 net of HST recoveries Option Year 2: August 1, 2027 to July 31, 2028 $359,243 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $405,945 including all applicable taxes and charges. $365,566 net of HST recoveries Option Year 3: August 1, 2028 to July 31, 2029 $370,020 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $418,123 including all applicable taxes and charges. $376,533 net of HST recoveries Option Year 4: August 1, 2029 to July 31, 2030 $381,121 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $430,667 including all applicable taxes and charges. $387,829 net of HST recoveries The total potential contract award identified in this report, including all options years is $1,797,785 net of all taxes and $2,031,498 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,829,426 net of HST recoveries. The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc5074518176 Description: For the non-exclusive supply and delivery of device components and parts for Smeal Aerial and Pumper Trucks to the City of Toronto's Fire Services (TFS) Division for a period of one (1) year from Date of Award, with the option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the Fire Chief and General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Profire Emergency Equipment Inc Contract Award Value: $338,621 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $382,642 including HST and all applicable charges. $344,581 net of HST recoveries Contract is expected to start on August 1, 2025 and end on July 31, 2026. Option Year 1: August 1, 2026 to July 31, 2027 $348,780 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $394,121 including all applicable taxes and charges. $354,918 net of HST recoveries Option Year 2: August 1, 2027 to July 31, 2028 $359,243 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $405,945 including all applicable taxes and charges. $365,566 net of HST recoveries Option Year 3: August 1, 2028 to July 31, 2029 $370,020 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $418,123 including all applicable taxes and charges. $376,533 net of HST recoveries Option Year 4: August 1, 2029 to July 31, 2030 $381,121 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $430,667 including all applicable taxes and charges. $387,829 net of HST recoveries The total potential contract award identified in this report, including all options years is $1,797,785 net of all taxes and $2,031,498 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,829,426 net of HST recoveries. The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.