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←Bid Award Panel · 2025-08-27 · 2025.BA147.9

The filed record

Award of Sourcewell Contract Number 020223-CEC to Oaken Holdings Inc. Doing Business as Bobcat of Toronto for Supply and Delivery of Six (6) Medium Duty and Compact Construction Equipment with Related Attachments for Fleet Services

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The decision

2025-08-27 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body: Solicitation Number: Sourcewell Contract Number 020223-CEC Sourcing Project WS5263062171 Description: Leveraging the Sourcewell Request for Proposal and Contract 020223-CEC, Fleet Services will piggyback on the Sourcewell Contract with Doosan Bobcat North America Inc.

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and issue a purchase order to their local dealer, Oaken Holdings Inc. doing business as Bobcat of Toronto for non-exclusive supply and delivery of six (6) various diesel powered, Medium Duty and Compact Construction Equipment with Related Attachments in 2025-2026, with an option to purchase additional Twenty-Seven (27) units in 2025-2026, and Twenty-Two (22) units in 2026-2027, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Eighteen (18) units in 2027-2028. This contract is for Two (2) years, with the option to extend the contract to one (1) additional one (1)-year term under the same terms and conditions from the date of award. Recommended Supplier: Oaken Holdings Inc. doing business as Bobcat of Toronto Contract Award Value (2025-2026): $750,000 net of all applicable taxes and charges $847,500 including HST and all applicable charges $763,200 net of HST recoveries Optional Contract Award Value (2025-2027): $6,732,343 net of all applicable taxes and charges $7,607,548 including HST and all applicable charges $6,850,832 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (2025-2027): $7,482,343 net of all applicable taxes and charges $8,455,048 including HST and all applicable charges $7,614,032 net of HST recoveries Contract is expected to start on date of award and end on April 17, 2027. Option Year 1 (April 18, 2027 to April 17, 2028) $2,252,406 net of all applicable taxes and charges $2,545,219 including HST and all applicable charges $2,292,048 net of HST recoveries The total potential contract award including option year is $11,000,266 including HST and all applicable charges and $9,734,749 net of all applicable taxes and charges. The total potential cost to the City, including option year, is $9,906,081 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: December 6, 2022 Solicitation Closed: February 2, 2023 Number of Addenda Issued: Four (4) Number of Bids: Twenty (20)

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body: Solicitation Number: Sourcewell Contract Number 020223-CEC Sourcing Project WS5263062171 Description: Leveraging the Sourcewell Request for Proposal and Contract 020223-CEC, Fleet Services will piggyback on the Sourcewell Contract with Doosan Bobcat North America Inc.

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and issue a purchase order to their local dealer, Oaken Holdings Inc. doing business as Bobcat of Toronto for non-exclusive supply and delivery of six (6) various diesel powered, Medium Duty and Compact Construction Equipment with Related Attachments in 2025-2026, with an option to purchase additional Twenty-Seven (27) units in 2025-2026, and Twenty-Two (22) units in 2026-2027, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Eighteen (18) units in 2027-2028. This contract is for Two (2) years, with the option to extend the contract to one (1) additional one (1)-year term under the same terms and conditions from the date of award. Recommended Supplier: Oaken Holdings Inc. doing business as Bobcat of Toronto Contract Award Value (2025-2026): $750,000 net of all applicable taxes and charges $847,500 including HST and all applicable charges $763,200 net of HST recoveries Optional Contract Award Value (2025-2027): $6,732,343 net of all applicable taxes and charges $7,607,548 including HST and all applicable charges $6,850,832 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (2025-2027): $7,482,343 net of all applicable taxes and charges $8,455,048 including HST and all applicable charges $7,614,032 net of HST recoveries Contract is expected to start on date of award and end on April 17, 2027. Option Year 1 (April 18, 2027 to April 17, 2028) $2,252,406 net of all applicable taxes and charges $2,545,219 including HST and all applicable charges $2,292,048 net of HST recoveries The total potential contract award including option year is $11,000,266 including HST and all applicable charges and $9,734,749 net of all applicable taxes and charges. The total potential cost to the City, including option year, is $9,906,081 net of HST recoveries.

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