Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA12.1adopted
Call Issued: October 5, 2018 Call Closed: November 6, 2018 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2: Summary of Bids Received for Request for Quotation No. 3412-18-0265 including bid price Bidder Bid Price (excluding H.S.T.) ONX Enterprise Solutions Ltd. $4,646,983.50 (USD)
The Bid Award Panel adopted the following: 1. The Bid Award Panel rescind its December 12, 2018 decision to award Request for Quotation No. 3405-18-0334 for the non-exclusive supply and delivery of VMware licenses and maintenance support services in the amount of $4,646,984 (CAD) net of all applicable taxes and charges. 2. The Bid Award Panel grant authority to award Request for Quotation No. 3405-18-0334 for the non-exclusive supply and delivery of VMware licenses and maintenance support services in accordance with the revised contract details set out in the report below. Call Number: RFQ Number 3405-18-0334 Description: For the non-exclusive supply and delivery of VMware licenses and maintenance support. Recommended Bidder: ONX Enterprise Solutions Ltd. Contract Award Value: $4,646,984 (USD) net of all applicable taxes and charges $5,251,092 (USD) including all applicable taxes and charges $4,728,771 (USD) net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Purchasing Officer recommends that: 1. The Bid Award Panel rescind its December 12, 2018 decision to award Request for Quotation No. 3405-18-0334 for the non-exclusive supply and delivery of VMware licenses and maintenance support services in the amount of $4,646,984 (CAD) net of all applicable taxes and charges. 2. The Bid Award Panel grant authority to award Request for Quotation No. 3405-18-0334 for the non-exclusive supply and delivery of VMware licenses and maintenance support services in accordance with the revised contract details set out in the report below. Call Number: RFQ Number 3405-18-0334 Description: For the non-exclusive supply and delivery of VMware licenses and maintenance support. Recommended Bidder: ONX Enterprise Solutions Ltd. Contract Award Value: $4,646,984 (USD) net of all applicable taxes and charges $5,251,092 (USD) including all applicable taxes and charges $4,728,771 (USD) net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2023.
BA12.2adopted
Call Issued: October 17, 2018 Call Closed: November 28, 2018 Number of Addenda Issued: Six (6) Number of Bids: Eight (8) Table 2: Summary of Bids Received for Tender Call No. 206-2018 Including Bid Price Bidder Name Bid Price (including HST) Trisan Construction $15,987,255* GFL Infrastructure Group Inc. $17,120,043*,** Clearway Construction Inc. $ 17,470,120 Memme Excavation Company Ltd. $ 17,679,774** Drainstar Contracting Ltd. $ 18,148,070* TACC Construction Ltd. $ 19,312,750 Comer Group Ltd. $ 19,872,139 KAPP Infrastructure Inc. $ 22,558,518** *Tender Price corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. **The Bid was found non-compliant with mandatory requirements of the Tender.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 18, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 206-2018, Contract No. 18ECS-LU-04FP Description: For storm sewers, sanitary sewer, watermain, and related improvements for Basement Flooding Protection Program Phase 3 Assignment 01-01B on Glenwood Crescent, St. Columba Place, and St. Clair Avenue East. Recommended Bidder: Trisan Construction Contract Award Value: $14,148,013 net of all applicable taxes and charges $15,987,255 including HST and all applicable charges $14,397,018 net of HST recoveries Contract is expected to start March 21, 2019, and end in May of 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 206-2018, Contract No. 18ECS-LU-04FP Description: For storm sewers, sanitary sewer, watermain, and related improvements for Basement Flooding Protection Program Phase 3 Assignment 01-01B on Glenwood Crescent, St. Columba Place, and St. Clair Avenue East. Recommended Bidder: Trisan Construction Contract Award Value: $14,148,013 net of all applicable taxes and charges $15,987,255 including HST and all applicable charges $14,397,018 net of HST recoveries Contract is expected to start March 21, 2019, and end in May of 2021.
BA12.3adopted
Call Issued: November 7, 2018 Call Closed: December 14, 2018 Number of Addenda Issued: Two (2) Number of Bids: Eight (8) Table 2: Bidders and Bid Prices for Tender Call No. 207-2018 Bidder Name Bid Price (including HST) KAPP Infrastructure Inc. $7,633,314.49 Memme Infrastructure Contractors $8,181,591.27 GFL Infrastructure Inc. $9,030,009.99* Clearway Construction Inc. $9,145,365.96* Drainstar Contracting Ltd. $9,858,717.23* Timbel Ltd. $9,882,177.70*,** Dom-Meridian Construction Ltd. $9,946,051.44*,** King Cross Contracting Ltd. $10,974,583.90*,** ** The Bid was found non-compliant with the requirements of the Tender.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 1, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 207-2018; Contract No. 18ECS-LU-13FP Description: Storm sewers, watermain, and related improvements for Basement Flooding Protection Program Phase 4 Assignment 8-04B on Kipling Avenue, Great Oak Drive, Rathburn Road, and Random Street. Recommended Bidder: KAPP Infrastructure Inc. Contract Award Value: $6,755,146 net of all applicable taxes and charges $7,633,314 including HST and all applicable charges $6,874,036 net of HST recoveries Contract is expected to start April 3, 2019 and end in December of 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 207-2018; Contract No. 18ECS-LU-13FP Description: Storm sewers, watermain, and related improvements for Basement Flooding Protection Program Phase 4 Assignment 8-04B on Kipling Avenue, Great Oak Drive, Rathburn Road, and Random Street. Recommended Bidder: KAPP Infrastructure Inc. Contract Award Value: $6,755,146 net of all applicable taxes and charges $7,633,314 including HST and all applicable charges $6,874,036 net of HST recoveries Contract is expected to start April 3, 2019 and end in December of 2020.
BA12.4adopted
Award of Tender Call No. 272-2018 to Dynex Construction Inc. for Beare Hill Park Trail Enhancements
Call Issued: October 2, 2018 Call Closed: November 2, 2018 Number of Addenda Issued: Five (5) Number of Bids: Five (5) Table 3: Summary of Bids Received for Tender Call No. 272-2018 including bid price Bidder Bid Price (including H.S.T.) Dynex Construction Inc. $1,700,387* Pine Valley Corporation $1,993,544 Loc Pave Construction Ltd. $1,1,956,450 Hawkins Contracting Services Ltd. $2,334,472 Somerville Construction $2,905,671 **Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 30, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 272-2018 Description: The supply of all labour, supervision, materials and equipment required to complete the Beare Hill Park Trail Enhancements, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Bidder: Dynex Construction Inc. Contract Award Value: $1,504,768 net of all applicable taxes and charges $1,700,387 including HST and all applicable charges $1,531,252 net of HST recoveries Contract is expected to start on March 1, 2019 and end no later December 31, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 272-2018 Description: The supply of all labour, supervision, materials and equipment required to complete the Beare Hill Park Trail Enhancements, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Bidder: Dynex Construction Inc. Contract Award Value: $1,504,768 net of all applicable taxes and charges $1,700,387 including HST and all applicable charges $1,531,252 net of HST recoveries Contract is expected to start on March 1, 2019 and end no later December 31, 2019.
BA12.5adopted
Call Issued: May 27, 2015 Call Closed: July 20, 2015 Number of Addenda Issued: 4 Number of Bids: 1
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 31, 2019) from the Chief Purchasing Officer: Call Number: Province of Ontario Request for Bid OSS-00514211 Description: For the supply and delivery of Fresh Bread and Bun Products to various locations within the Shelters, Support and Housing Administration as well as Long-Term Care Homes and Services Divisions. The VOR arrangement covers an assortment of fresh bread and bun products. The Vendor of Record (VOR) Arrangement No. OSS-00514211 for Fresh Bread and Bun products between the Ministry of Government and Consumer Services, Enterprise Procurement Branch, Supply Chain Ontario, Ontario Shared Services, and Canada Bread to supply bakery products for all ministries and approved agencies of Government of Ontario. The initial term of the VOR is for four (4) years with the option to extend the VOR arrangement for up to two (2) additional two (2) year terms under the same terms and conditions. The effective date of the Contract is September 11, 2015 and expires on September 10, 2019 Recommended Bidder: Canada Bread Company Limited Contract Award Value: (For Initial Term) $164,594 net of all applicable taxes and charges (including 15 percent miscellaneous) $185,991 including HST and all applicable charges $167,491 net of HST recoveries Contract is expected to start on date of award and end on September 10, 2019. Option Year 1: September 11, 2019 to September 10, 2021 $542,502 net of all applicable taxes and charges (including 15 percent miscellaneous) $613,027 including all applicable taxes and charges $552,050 net of HST recoveries Option Year 2: September 11, 2021 to September 10, 2023 $558,777 net of all applicable taxes and charges (including 15 percent miscellaneous) $631,418 including all applicable taxes and charges $568,612 net of HST recoveries The total potential award for all contracts identified in this report, including all option periods is $1,430,436 including all applicable taxes and charges and $1,265,873 net of all applicable taxes and charges. The total potential cost to the City, including both option periods is $1,288,152 net of HST recoveries. The above calculations for the Optional Periods reflect an estimated 3 percent increase to budget for price adjustments.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6, Procurement of same goods and services as a public body. Call Number: Province of Ontario Request for Bid OSS-00514211 Description: For the supply and delivery of Fresh Bread and Bun Products to various locations within the Shelters, Support and Housing Administration as well as Long-Term Care Homes and Services Divisions. The VOR arrangement covers an assortment of fresh bread and bun products. The Vendor of Record (VOR) Arrangement No. OSS-00514211 for Fresh Bread and Bun products between the Ministry of Government and Consumer Services, Enterprise Procurement Branch, Supply Chain Ontario, Ontario Shared Services, and Canada Bread to supply bakery products for all ministries and approved agencies of Government of Ontario. The initial term of the VOR is for four (4) years with the option to extend the VOR arrangement for up to two (2) additional two (2) year terms under the same terms and conditions. The effective date of the Contract is September 11, 2015 and expires on September 10, 2019 Recommended Bidder: Canada Bread Company Limited Contract Award Value: (For Initial Term) $164,594 net of all applicable taxes and charges (including 15 percent miscellaneous) $185,991 including HST and all applicable charges $167,491 net of HST recoveries Contract is expected to start on date of award and end on September 10, 2019. Option Year 1: September 11, 2019 to September 10, 2021 $542,502 net of all applicable taxes and charges (including 15 percent miscellaneous) $613,027 including all applicable taxes and charges $552,050 net of HST recoveries Option Year 2: September 11, 2021 to September 10, 2023 $558,777 net of all applicable taxes and charges (including 15 percent miscellaneous) $631,418 including all applicable taxes and charges $568,612 net of HST recoveries The total potential award for all contracts identified in this report, including all option periods is $1,430,436 including all applicable taxes and charges and $1,265,873 net of all applicable taxes and charges. The total potential cost to the City, including both option periods is $1,288,152 net of HST recoveries. The above calculations for the Optional Periods reflect an estimated 3 percent increase to budget for price adjustments.