Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA145.1adopted
Solicitation Issued: January 19, 2021 Solicitation Closed: March 8, 2021 Number of Addenda Issued: Four (4) Number of Bids: 4 Table 2: Summary of Proposals Received for Ariba Doc 2801359082 Gannett Fleming Management Services Canada, Inc. IBI Group Professional Services (Canada) Inc. Kapsch TrafficCom Canada Inc. Parsons Inc. Range of Scores: The range of scores was 310.47 to 333.80 out of 430.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 15, 2021) from the Chief Procurement Officer: Solicitation Number: Negotiated Request for Proposal, Ariba Document Number 2801359082 Description: For the provision of Toronto Road Emergency Services Communications Unit Traffic Operations Centre operation services for a three (3) year term, with the option in favour of the City to extend the agreement for up to two (2) additional one (1) year periods. Should the optional years be exercised, the Transportation Services General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: IBI Group Professional Services (Canada) Inc. Contract Award Value: From October 1, 2021 to September 30, 2024: $10,025,900 net of all applicable taxes and charges $11,329,267 including HST and all applicable charges $10,202,356 net of HST recoveries Contract is expected to start on October 1, 2021 and end on September 30, 2024 with the option for the City to renew for two (2) additional one-year periods at the sole discretion of the City. Option Year 1 - October 1, 2024 to September 30, 2025 $3,361,601 net of all applicable taxes and charges $3,798,609 including HST and all applicable charges $3,420,765 net of HST recoveries Option Year 2 - October 1, 2025 to September 30, 2026 $3,420,785 net of all applicable taxes and charges $3,865,486 including HST and all applicable charges $3,480,990 net of HST recoveries The total potential contract award identified in this report is $16,808,285 net of all applicable taxes and charges, and $18,993,362 including all applicable taxes and charges. The total potential cost to the City including all optional years is $17,104,110 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiated Request for Proposal, Ariba Document Number 2801359082 Description: For the provision of Toronto Road Emergency Services Communications Unit Traffic Operations Centre operation services for a three (3) year term, with the option in favour of the City to extend the agreement for up to two (2) additional one (1) year periods. Should the optional years be exercised, the Transportation Services General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: IBI Group Professional Services (Canada) Inc. Contract Award Value: From October 1, 2021 to September 30, 2024: $10,025,900 net of all applicable taxes and charges $11,329,267 including HST and all applicable charges $10,202,356 net of HST recoveries Contract is expected to start on October 1, 2021 and end on September 30, 2024 with the option for the City to renew for two (2) additional one-year periods at the sole discretion of the City. Option Year 1 - October 1, 2024 to September 30, 2025 $3,361,601 net of all applicable taxes and charges $3,798,609 including HST and all applicable charges $3,420,765 net of HST recoveries Option Year 2 - October 1, 2025 to September 30, 2026 $3,420,785 net of all applicable taxes and charges $3,865,486 including HST and all applicable charges $3,480,990 net of HST recoveries The total potential contract award identified in this report is $16,808,285 net of all applicable taxes and charges, and $18,993,362 including all applicable taxes and charges. The total potential cost to the City including all optional years is $17,104,110 net of HST recoveries.
BA145.2adopted
Solicitation Issued: February 11, 2021 Solicitation Closed: March 25, 2021 Number of Addenda Issued: Three (3) Number of Bids: Six (6) Table 2: Summary of Bids Received for Ariba Doc Number 2834835422 including bid price Supplier Name Bid Price (including H.S.T) Clearway Construction Inc. $6,744,686.32* Varcon Construction Corporation $7,288,836.66 Drainstar Contracting Ltd. $7,679,915.50 614128 Ontario Ltd. o/a Trisan Construction $9,588,472.62 Comer Group Limited $10,758,016.97 Robert B. Somerville Co. Limited $11,265,725.97 *Pursuant to the Request for Tender document the contract award value on Page 1 includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 15, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 2834835422, Contract Number 20ECS-LU-01FP Description: Construction of sewer upgrades and related improvements for Basement Flooding Protection Program Phase 4, Assignment 5-01 on Catherine Street and Old Mill Drive. Recommended Supplier: Clearway Construction Inc. Contract Award Value: $7,072,821 net of all applicable taxes and charges $7,992,288 including HST and all applicable charges $7,197,303 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 2834835422, Contract Number 20ECS-LU-01FP Description: Construction of sewer upgrades and related improvements for Basement Flooding Protection Program Phase 4, Assignment 5-01 on Catherine Street and Old Mill Drive. Recommended Supplier: Clearway Construction Inc. Contract Award Value: $7,072,821 net of all applicable taxes and charges $7,992,288 including HST and all applicable charges $7,197,303 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2023.
BA145.3adopted
Solicitation Issued: March 26, 2021 Solicitation Closed: April 27, 2021 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 4: Summary of Bids Received for Ariba Document Number 2838523121 including bid price Supplier Name Bid Price (including H.S.T.) Lot A Lot B Lot C Rush Truck Centres of Canada $517,097.04 $1,056,449.43 $748,686.02 Premier Trucks $567,034.00 $1,135,141.50 No Bid
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 15, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Number 2838523121 Description: For the Supply and Delivery of Nine (9) Latest Model Conventional Cab and Chassis with various body configurations, with option to purchase an additional Four (4) units in 2022, Six (6) units in 2023, Seven (7) units in 2024 and Seven (7) units in 2025, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from date of award for a period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Rush Truck Centres of Canada - LOT A, B and C The Supplier and the City will have a Contract from date of award for a period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation. LOT A - Contract Award Value (2021): $457,608 net of all applicable taxes and charges $517,097 including HST and all applicable charges $465,662 net of HST recoveries LOT A - Contract Award Value (2022-2025) (Optional): $985,841 net of all applicable taxes and charges $1,114,001 including HST and all applicable charges $1,003,192 net of HST recoveries LOT A - Contract Award Value (2021-2025) (Total Potential Contract Award): $1,443,449 net of all applicable taxes and charges $1,631,098 including HST and all applicable charges $1,468,854 net of HST recoveries LOT B - Contract Award Value (2021): $934,911 net of all applicable taxes and charges $1,056,449 including HST and all applicable charges $951,365 net of HST recoveries LOT B - Contract Award Value (2022-2025) (Optional): $2,365,373 net of all applicable taxes and charges $2,672,871 including HST and all applicable charges $2,407,003 net of HST recoveries LOT B - Contract Award Value (2021-2025) (Total Potential Contract Award): $3,300,284 net of all applicable taxes and charges $3,729,320 including HST and all applicable charges $3,358,369 net of HST recoveries LOT C - Contract Award Value (2021): $662,554 net of all applicable taxes and charges $748,686 including HST and all applicable charges $674,215 net of HST recoveries LOT C - Contract Award Value (2022-2025) (Optional): $3,248,354 net of all applicable taxes and charges $3,670,640 including HST and all applicable charges $3,305,525 net of HST recoveries LOT C - Contract Award Value (2021-2025) (Total Potential Contract Award): $3,910,908 net of all applicable taxes and charges $4,419,326 including HST and all applicable charges $3,979,740 net of HST recoveries TOTAL Contract Award Value (2021-2025) (Combined Total Potential Contract Awards): $8,654,641 net of all applicable taxes and charges $9,779,744 including HST and all applicable charges $8,806,963 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Number 2838523121 Description: For the Supply and Delivery of Nine (9) Latest Model Conventional Cab and Chassis with various body configurations, with option to purchase an additional Four (4) units in 2022, Six (6) units in 2023, Seven (7) units in 2024 and Seven (7) units in 2025, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from date of award for a period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Rush Truck Centres of Canada - LOT A, B and C The Supplier and the City will have a Contract from date of award for a period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation. LOT A - Contract Award Value (2021): $457,608 net of all applicable taxes and charges $517,097 including HST and all applicable charges $465,662 net of HST recoveries LOT A - Contract Award Value (2022-2025) (Optional): $985,841 net of all applicable taxes and charges $1,114,001 including HST and all applicable charges $1,003,192 net of HST recoveries LOT A - Contract Award Value (2021-2025) (Total Potential Contract Award): $1,443,449 net of all applicable taxes and charges $1,631,098 including HST and all applicable charges $1,468,854 net of HST recoveries LOT B - Contract Award Value (2021): $934,911 net of all applicable taxes and charges $1,056,449 including HST and all applicable charges $951,365 net of HST recoveries LOT B - Contract Award Value (2022-2025) (Optional): $2,365,373 net of all applicable taxes and charges $2,672,871 including HST and all applicable charges $2,407,003 net of HST recoveries LOT B - Contract Award Value (2021-2025) (Total Potential Contract Award): $3,300,284 net of all applicable taxes and charges $3,729,320 including HST and all applicable charges $3,358,369 net of HST recoveries LOT C - Contract Award Value (2021): $662,554 net of all applicable taxes and charges $748,686 including HST and all applicable charges $674,215 net of HST recoveries LOT C - Contract Award Value (2022-2025) (Optional): $3,248,354 net of all applicable taxes and charges $3,670,640 including HST and all applicable charges $3,305,525 net of HST recoveries LOT C - Contract Award Value (2021-2025) (Total Potential Contract Award): $3,910,908 net of all applicable taxes and charges $4,419,326 including HST and all applicable charges $3,979,740 net of HST recoveries TOTAL Contract Award Value (2021-2025) (Combined Total Potential Contract Awards): $8,654,641 net of all applicable taxes and charges $9,779,744 including HST and all applicable charges $8,806,963 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA145.4adopted
Solicitation Issued: May 13, 2021 Solicitation Closed: June 16, 2021 Number of Addenda Issued: Five (5) Number of Bids: Four (4) Table 2: Summary of Bids Received for Ariba Doc Number 2961648211 including bid price Supplier Name Base Bid Price (including HST) Modern Niagara Toronto Inc. $1,109,942.50 * Kudlak-Baird (1982) Limited $1,771,212.85 Ainsworth Inc. $1,904,050.00 Hart-Well Electrical Company Limited $2,053,210.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 15, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 2961648211 Description: For Fire Alarm Systems Replacement at Wesburn Manor Long-Term Care Home, located at 400 The West, Toronto. Recommended Supplier: Modern Niagara Toronto Inc. Contract Award Value: $1,182,250 net of all applicable taxes and charges $1,335,943 including HST and all applicable charges $1,203,058 net of HST recoveries Contract is expected to start on date of award and end on April 1, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 2961648211 Description: For Fire Alarm Systems Replacement at Wesburn Manor Long-Term Care Home, located at 400 The West, Toronto. Recommended Supplier: Modern Niagara Toronto Inc. Contract Award Value: $1,182,250 net of all applicable taxes and charges $1,335,943 including HST and all applicable charges $1,203,058 net of HST recoveries Contract is expected to start on date of award and end on April 1, 2022.
BA145.5adopted
Call Issued: May 6, 2021 Call Closed: May 21, 2021 Number of Addenda Issued: None (0) Number of Bids: Seven (7) Table 2: Summary of Bids Received for Ariba Doc Number Doc 2972951333 including bid price Supplier Name Bid Price (Including H.S.T.) Pave-Tar Construction Ltd $558,273.11* Aqua Tech Solutions Inc $562,610.05 PTR Paving $608,764.90 Ferpac Paving Inc. $691,147.55 Sanscon Construction Ltd. $742,223.55 Ashland Paving Ltd $775,654.88 Maple Crete Inc. $846,160.95 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 15, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 2972951333, Contract Number 21TR-OM-125-SC-TU Description: Permanent Restoration of Utility Cuts and Maintenance Repairs of Roadways, Scarborough District. Recommended Supplier: Pave-Tar Construction Ltd. Contract Award Value: $519,047 net of all applicable taxes and charges $586,524 including HST and all applicable charges $528,183 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 2972951333, Contract Number 21TR-OM-125-SC-TU Description: Permanent Restoration of Utility Cuts and Maintenance Repairs of Roadways, Scarborough District. Recommended Supplier: Pave-Tar Construction Ltd. Contract Award Value: $519,047 net of all applicable taxes and charges $586,524 including HST and all applicable charges $528,183 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2021.
BA145.6adopted
Solicitation Issued: September 2, 2020 Solicitation Closed: October 21, 2020 Number of Addenda Issued: Five (5) Number of Bids: Six (6) - Rooftop portfolio, Five (5) - Carport portfolio Table 2: Summary of Bids Received for Ariba Doc Number 2219202727 Rooftop Portfolio Carport Portfolio*** Supplier Name Supplier Name Amp Solar Group Inc.* Amp Solar Group Inc. EG Energy Management Inc. EG Energy Management Inc. Moose Power Inc. OZZ Solar Development Inc. OZZ Solar Development Inc. Stace Solar Solutions Inc. Stace Solar Solutions Inc.** Triumph Roofing & Sheet Metal Inc Triumph Roofing & Sheet Metal Inc. * Supplier did not pass Stage 1- Mandatory Submission Requirements. ** Supplier did not meet the minimum technical threshold to be considered for award. ***Carport portfolio not proceeding.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 15, 2021) from the Chief Procurement Officer: Solicitation Number: Negotiated Request for Proposal, Ariba Doc Number 2219202727 Description: Design and construction of solar photovoltaic rooftop systems at eleven (11) City's facilities that will contribute to achieve the TransformTO goals. Recommended Proponent: Moose Power Inc. Contract Award Value: $ 1,777,694 net of all applicable taxes and charges $ 2,008,794 including HST and all applicable charges $ 1,808,981 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiated Request for Proposal, Ariba Doc Number 2219202727 Description: Design and construction of solar photovoltaic rooftop systems at eleven (11) City's facilities that will contribute to achieve the TransformTO goals. Recommended Proponent: Moose Power Inc. Contract Award Value: $ 1,777,694 net of all applicable taxes and charges $ 2,008,794 including HST and all applicable charges $ 1,808,981 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2023.