Bid Award Panel
The full agenda, as filed
All 10 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA42.1adopted
Call Issued: April 12, 2019 Call Closed: June 4, 2019 Number of Addenda Issued: Five (5) Number of Bids: One (1) Table 2: Summary of Bids Received for Tender Call Number 184-2018 including bid price. Firm Name Bid Price (Incl. HST) Capital Sewers Services Inc. $16,757,773 * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 23, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 111-2019, Contract No. 18ECS-LU-01TT Description: To rehabilitate three sanitary trunk sewers, namely, Mendota Sanitary Trunk Sewer from MH323-065-1 to MH323-074-1, Queensway Sanitary Trunk Sewer from MH321-020-1 to MH321-018-1 and Long Branch Sanitary Trunk Sewer from MH520-023-1 to MH520-031-1. Recommended Bidder: Capital Sewer Services Inc. Contract Award Value: $14,829,888 net of all applicable taxes and charges $16,757,773 including HST and all applicable charges $15,090,894 net of HST recoveries Contract is expected to start on the date of award and end in March 2022.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 111-2019, Contract No. 18ECS-LU-01TT Description: To rehabilitate three sanitary trunk sewers, namely, Mendota Sanitary Trunk Sewer from MH323-065-1 to MH323-074-1, Queensway Sanitary Trunk Sewer from MH321-020-1 to MH321-018-1 and Long Branch Sanitary Trunk Sewer from MH520-023-1 to MH520-031-1. Recommended Bidder: Capital Sewer Services Inc. Contract Award Value: $14,829,888 net of all applicable taxes and charges $16,757,773 including HST and all applicable charges $15,090,894 net of HST recoveries Contract is expected to start on the date of award and end in March 2022.
BA42.2adopted
Call Issued: June 5, 2019 Call Closed: June 26, 2019 Number of Addenda Issued: Two (2) Number of Bids: Five (5) Table 2: Summary of Bids Received for Tender Call No. 147-2019 including bid price Bidder Name Bid Price (including H.S.T.) Grascan Construction Ltd. $4,500,000 Sanscon Construction Ltd. $4,509,533 * Brennan Paving & Construction $4,652,794 Il Duca Construction $4,788,490 CRH Canada Group Inc. (Dufferin Construction) $6,181,116 * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 21, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 147-2019, Contract No. 19ECS-TI-16MR Description: Major Road Reconstruction - Milner Avenue Recommended Bidder: Grascan Construction Ltd. Contract Award Value: $3,982,301 net of all applicable taxes and charges $4,500,000 including HST and all applicable charges $4,052,389 net of HST recoveries The construction is expected to commence on September 2, 2019 and be completed no later than November 23, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 147-2019, Contract No. 19ECS-TI-16MR Description: Major Road Reconstruction - Milner Ave Recommended Bidder: Grascan Construction Ltd. Contract Award Value: $3,982,301 net of all applicable taxes and charges $4,500,000 including HST and all applicable charges $4,052,389 net of HST recoveries The construction is expected to commence on September 2, 2019 and be completed no later than November 23, 2019.
BA42.3adopted
Call Issued: June 21, 2019 Call Closed: July 15, 2019 Number of Addenda Issued: Three (3) Number of Bids: Five (5) Table 2: Summary of Bids Received for Tender Call No. 172-2019 including bid price Bidder Name Bid Price (including H.S.T.) 614218 Ontario Ltd. o/a Trisan Construction $12,910,010* 2489960 Ontario Inc. $13,224,544* GFL Infrastructure Group Inc. $14,995,004* Comer Group Limited $21,418,493* Drainstar Contracting Ltd.** $19,518,461 * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. ** Non-Compliant Bid
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 22, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 172-2019, Contract No. 19ECS-LU-17SU Description: Watermain Replacement at Various Locations in North York. Recommended Bidder: 614218 Ontario Ltd. o/a Trisan Construction Contract Award Value: $11,424,788 net of all applicable taxes and charges $12,910,010 including HST and all applicable charges $11,625,864 net of HST recoveries Contract is expected to start on September 15, 2019 and end on June 15, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 172-2019, Contract No. 19ECS-LU-17SU Description: Watermain Replacement at Various Locations in North York. Recommended Bidder: 614218 Ontario Ltd. o/a Trisan Construction Contract Award Value: $11,424,788 net of all applicable taxes and charges $12,910,010 including HST and all applicable charges $11,625,864 net of HST recoveries Contract is expected to start on September 15, 2019 and end on June 15, 2020.
BA42.4adopted
Call Issued: June 7, 2019 Call Closed: June 28, 2019 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received for Tender Call No. 195-2019 including bid price. Bidder Name Bid Price (including H.S.T.) Il Duca Contracting Inc. $2,419,052 * Maple-Crete Inc. $2,826,786 Sanscon Construction Ltd $3,312,148 * * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 14, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 195-2019, Contract No. 19ECS-TI-08LR Description: Road Resurfacing on Austin Terrace, Brentdale Drive and Intersection Improvement at Russell Hill Road and; Laneway Reconstruction on: Calgie Lane, Callaghan Lane, Drovers Lane, Laneway East of Lippincott Street and North of Nassau Street, Laneway East of Yonge Street and South of Price Street, Laneway North of Davenport Road and West of Avenue Road, Laneway West of Yonge Street and North of Wellesley Street. Recommended Bidder: Il Duca Contracting Inc. Contract Award Value: $2,140,754 net of all applicable taxes and charges $2,419,052 including HST and all applicable charges $2,178,431 net of HST recoveries Contract is expected to start on the date of award and end by the end of 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 195-2019, Contract No. 19ECS-TI-08LR Description: Road Resurfacing on Austin Terrace, Brentdale Drive and Intersection Improvement at Russell Hill Road and; Laneway Reconstruction on: Calgie Lane, Callaghan Lane, Drovers Lane, Laneway East of Lippincott St & North of Nassau St, Laneway East of Yonge St & South of Price St, Laneway North of Davenport Road & West of Avenue Road, Laneway West of Yonge St & North of Wellesley St. Recommended Bidder: Il Duca Contracting Inc. Contract Award Value: $2,140,754 net of all applicable taxes and charges $2,419,052 including HST and all applicable charges $2,178,431 net of HST recoveries Contract is expected to start on the date of award and end by the end of 2020.
BA42.5adopted
Call Issued: June 21, 2019 Call Closed: July 22, 2019 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received for Tender Call No. 205-2019 including bid price Bidder Name Bid Price (including H.S.T.) 2489960 Ontario Inc. $9,942,424* 614218 Ontario Ltd. o/a Trisan Construction $10,890,300 GFL Infrastructure Group Inc. $11,176,179* Drainstar Contracting Ltd. $15,981,284 * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 22, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 205-2019, Contract No. 19ECS-LU-18SU Description: Watermain Replacement at Various Locations in Etobicoke and North York. Recommended Bidder: 2489960 Ontario Inc. Contract Award Value: $8,798,605 net of all applicable taxes and charges $9,942,424 including HST and all applicable charges $8,953,460 net of HST recoveries Contract is expected to start on September 15, 2019 and end on June 15, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 205-2019, Contract No. 19ECS-LU-18SU Description: Watermain Replacement at Various Locations in Etobicoke and North York. Recommended Bidder: 2489960 Ontario Inc. Contract Award Value: $8,798,605 net of all applicable taxes and charges $9,942,424 including HST and all applicable charges $8,953,460 net of HST recoveries Contract is expected to start on September 15, 2019 and end on June 15, 2020.
BA42.6adopted
Call Issued: July 22, 2019 Call Closed: August 8, 2019 Number of Addenda Issued: Two (2) Number of Bids: Six (6) Table 2: Summary of Bids Received for Tender No. Doc1877796194 including bid price Bidder Name Bid Price (Including H.S.T.) Anacond Contracting Inc. $803,689* Pegah Construction Ltd. $1,063,817 ROSSCLAIR Contractors Inc. $1,104801 Trans Canada Construction $1,234,406 Joe Pace & Sons Contracting Inc. $1,355,301 Elite Construction Inc. $23,272,392,319 *Note: The increase in the Contract Award Value is due to the Contingency Allowance being increased from $50,000 to a total of $150,000.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 29, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. Doc1877796194 Description: Abatement and Demolition of the Building Interior, Located at 2299 Dundas Street West Toronto. Recommended Bidder: Anacond Contracting Inc. Contract Award Value: $811,229 net of all applicable taxes and charges $916,689 including HST and all applicable charges $825,507 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. Doc1877796194 Description: Abatement and Demolition of the Building Interior, Located at 2299 Dundas Street West Toronto. Recommended Bidder: Anacond Contracting Inc. Contract Award Value: $811,229 net of all applicable taxes and charges $916,689 including HST and all applicable charges $825,507 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2019.
BA42.7adopted
Call Issued: December 11, 2018 Call Closed: February 19, 2019 Number of Addenda Issued: Ten (10) Number of Bids: Three (3) Table 2: Summary of Bids Received for Request for Quotation 0102-18-0238 including bid price Bidder Name Bid Price (including 25 percent Miscellaneous and excluding H.S.T.) Supply Line (Bid A) $143,638* Outdoor Outfits $146,650 Supply Line (Bid B) $157,843 * Bidder was found non-compliant with requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 26, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 0102-18-0238 Description: For the non-exclusive supply and delivery of Utility Jackets to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2020, with the option to renew the Contract for four (4) additional year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Bidder: Outdoor Outfits Ltd Contract Award Value: $146,650 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $165,715 including HST and all applicable charges $149,231 net of HST recoveries Contract is expected to start on Date of Award and end on August 31, 2020. Option Year 1: (September 1, 2020 to August 31, 2021) $151,050 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $170,686 including all applicable taxes and charges $153,708 net of HST recoveries Option Year 2: (September 1, 2021 to August 31, 2022) $155,581 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $175,807 including all applicable taxes and charges $158,319 net of HST recoveries Option Year 3: (September 1, 2022 to August 31, 2023) $160,248 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $181,081 including all applicable taxes and charges $163,069 net of HST recoveries Option Year 4: (September 1, 2023 to August 31, 2024) $165,056 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $186,513 including all applicable taxes and charges $167,961 net of HST recoveries The total potential contract award including all option years is $792,288 net of HST recoveries, $879,802 including all applicable taxes and charges and $778,585 net of all applicable taxes and charges. The above cost calculations for the Option Year reflects an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 0102-18-0238 Description: For the non-exclusive supply and delivery of Utility Jackets to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2020, with the option to renew the Contract for four (4) additional year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Bidder: Outdoor Outfits Ltd Contract Award Value: $146,650 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $165,715 including HST and all applicable charges $149,231 net of HST recoveries Contract is expected to start on Date of Award and end on August 31, 2020. Option Year 1: (September 1, 2020 to August 31, 2021) $151,050 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $170,686 including all applicable taxes and charges $153,708 net of HST recoveries Option Year 2: (September 1, 2021 to August 31, 2022) $155,581 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $175,807 including all applicable taxes and charges $158,319 net of HST recoveries Option Year 3: (September 1, 2022 to August 31, 2023) $160,248 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $181,081 including all applicable taxes and charges $163,069 net of HST recoveries Option Year 4: (September 1, 2023 to August 31, 2024) $165,056 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $186,513 including all applicable taxes and charges $167,961 net of HST recoveries The total potential contract award including all option years is $792,288 net of HST recoveries, $879,802 including all applicable taxes and charges and $778,585 net of all applicable taxes and charges. The above cost calculations for the Option Year reflects an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
BA42.8adopted
Call Issued: March 4, 2019 Call Closed: April 3, 2019 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 3: Summary of Bids Received for Request for Quotation No. 0223-19-0105 including bid price Bidder Name Bid Price (including 25% Miscellaneous and H.S.T.) Table 1 Mister Chemical $231,355 Swish Maintenance Ltd. $278,842 Sexauer Ltd. $314,248 Guillevin International $336,508 Table 2 Mister Chemical Ltd $242,315 Table 3 Swish Maintenance Ltd. $17,620 Sexauer Ltd. $22,247 Extended prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. Table 3 of this Request for Quotation was awarded under delegated authority.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 29, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 0223-19-0105 Description: For the non-exclusive supply and delivery of Various Custodial Supplies to various Purchasing and Materials Management (Stores) locations from the date of award to August 31, 2020, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Table 1 and Table 2: Mister Chemical Ltd Contract Award Value: Table 1 and 2: Mister Chemical Ltd. $419,177 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $473,670 including HST and all applicable charges $426,554 net of HST recoveries The contract is expected to start on date of award end on August 31, 2020. Option Year 1 (September 1, 2020 to August 31, 2021) $431,752 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $487,880 including all applicable taxes and charges $439,351 net of HST recoveries Option Year 2 (September 1, 2021 to August 31, 2022) $444,705 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $502,516 including all applicable taxes and charges $452,532 net of HST recoveries Option Year 3 (September 1, 2022 to August 31, 2023) $458,046 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $517,592 including all applicable taxes and charges $466,107 net of HST recoveries Option Year 4 (September 1, 2023 to August 31, 2024) $471,787 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $533,120 including all applicable taxes and charges $480,091 net of HST recoveries The total potential cost to the City including all Option Years is $2,264,635 net of HST recoveries, $2,514,778 including all applicable taxes and charges and $2,225,467 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 0223-19-0105 Description: For the non-exclusive supply and delivery of Various Custodial Supplies to various Purchasing and Materials Management (Stores) locations from the date of award to August 31, 2020, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Table 1 and Table 2: Mister Chemical Ltd Contract Award Value: Table 1 and 2: Mister Chemical Ltd. $419,177 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $473,670 including HST and all applicable charges $426,554 net of HST recoveries The contract is expected to start on date of award end on August 31, 2020. Option Year 1 (September 1, 2020 to August 31, 2021) $431,752 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $487,880 including all applicable taxes and charges $439,351 net of HST recoveries Option Year 2 (September 1, 2021 to August 31, 2022) $444,705 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $502,516 including all applicable taxes and charges $452,532 net of HST recoveries Option Year 3 (September 1, 2022 to August 31, 2023) $458,046 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $517,592 including all applicable taxes and charges $466,107 net of HST recoveries Option Year 4 (September 1, 2023 to August 31, 2024) $471,787 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $533,120 including all applicable taxes and charges $480,091 net of HST recoveries The total potential cost to the City including all Option Years is $2,264,635 net of HST recoveries, $2,514,778 including all applicable taxes and charges and $2,225,467 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).
BA42.9adopted
Call Issued: May 24, 2019 Call Closed: July 5, 2019 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Quotation 1004-19-0068 including bid price Bidder Name Evaluated Bid Price (excluding H.S.T.) POI Business Interiors $2,230,215 Specialty Furniture $1,157,380
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 26, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 1004-19-0068 Description: To provide non-exclusive supply, delivery, installation, unpacking, assembly, setting in place, removal of debris and warranty of various furniture, related accessories and miscellaneous items for the City of Toronto's Seniors Services and Long-Term Care Division, from the date of award for a period of two (2) years, with the option to renew the Contract for three (3) additional separate optional year periods. Should the option(s) be exercised, the Director of Management Services, Seniors Services and Long-Term Care will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Bidders: POI Business Interiors (Parts A, B, C, and F) Specialty Furniture (Part E) POI Business Interiors Contract Award Value: $2,230,215 net of all applicable taxes and charges $2,520,143 including HST and all applicable charges $2,269,467 net of HST recoveries Contract is expected to start on Date of Award and end on August 31, 2021. Option Year 1: September 1, 2021 - August 31, 2022 $1,148,561 net of all applicable taxes and charges $1,297,874 including HST and all applicable charges $1,168,776 net of HST recoveries Option Year 2: September 1, 2022 - August 31, 2023 $1,183,018 net of all applicable taxes and charges $1,336,810 including HST and all applicable charges $1,203,839 net of HST recoveries Option Year 3: September 1, 2023 - August 31, 2024 $1,218,508 net of all applicable taxes and charges $1,376,914 including HST and all applicable charges $1,239,954 net of HST recoveries The total potential cost to the City including all option years is $5,882,036 net of HST recoveries, $6,531,741 including all applicable taxes and charges and $5,780,302 net of all applicable taxes and charges. Specialty Furniture (Part E) Date of Award to August 31, 2021 $1,157,380 net of all applicable taxes and charges $1,307,839 including HST and all applicable charges $1,177,750 net of HST recoveries Option Year 1: September 1, 2021 - August 31, 2022 $596,051 net of all applicable taxes and charges $673,538 including HST and all applicable charges $606,541 net of HST recoveries Option Year 2: September 1, 2022 - August 31, 2023 $613,932 net of all applicable taxes and charges $693,743 including HST and all applicable charges $624,737 net of HST recoveries Option Year 3: September 1, 2023 - August 31, 2024 $632,350 net of all applicable taxes and charges $714,556 including HST and all applicable charges $643,479 net of HST recoveries The total potential cost to the City including all option years is $3,052,507 net of HST recoveries, $3,389,676 including all applicable taxes and charges and $2,999,713 net of all applicable taxes and charges. The above cost calculations for the Option Year reflects an estimated annual 3 percent increase as per the Consumer Price Index (CPI). The total potential award for all contracts identified in this report, including all option years is $8,934,543 net of HST recoveries, $9,921,417 including all applicable taxes and charges and $8,780,015 net of all applicable taxes and charges.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 1004-19-0068 Description: To provide non-exclusive supply, delivery, installation, unpacking, assembly, setting in place, removal of debris and warranty of various furniture, related accessories and miscellaneous items for the City of Toronto's Seniors Services and Long-Term Care Division, from the date of award for a period of two (2) years, with the option to renew the Contract for three (3) additional separate optional year periods. Should the option(s) be exercised, the Director of Management Services, Seniors Services and Long-Term Care will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Bidders: POI Business Interiors (Parts A, B, C, and F) Specialty Furniture (Part E) POI Business Interiors Contract Award Value: $2,230,215 net of all applicable taxes and charges $2,520,143 including HST and all applicable charges $2,269,467 net of HST recoveries Contract is expected to start on Date of Award and end on August 31, 2021. Option Year 1: September 1, 2021 - August 31, 2022 $1,148,561 net of all applicable taxes and charges $1,297,874 including HST and all applicable charges $1,168,776 net of HST recoveries Option Year 2: September 1, 2022 - August 31, 2023 $1,183,018 net of all applicable taxes and charges $1,336,810 including HST and all applicable charges $1,203,839 net of HST recoveries Option Year 3: September 1, 2023 - August 31, 2024 $1,218,508 net of all applicable taxes and charges $1,376,914 including HST and all applicable charges $1,239,954 net of HST recoveries The total potential cost to the City including all option years is $5,882,036 net of HST recoveries, $6,531,741 including all applicable taxes and charges and $5,780,302 net of all applicable taxes and charges. Specialty Furniture (Part E) Date of Award to August 31, 2021 $1,157,380 net of all applicable taxes and charges $1,307,839 including HST and all applicable charges $1,177,750 net of HST recoveries Option Year 1: September 1, 2021 - August 31, 2022 $596,051 net of all applicable taxes and charges $673,538 including HST and all applicable charges $606,541 net of HST recoveries Option Year 2: September 1, 2022 - August 31, 2023 $ 613,932 net of all applicable taxes and charges $ 693,743 including HST and all applicable charges $ 624,737 net of HST recoveries Option Year 3: September 1, 2023 - August 31, 2024 $632,350 net of all applicable taxes and charges $714,556 including HST and all applicable charges $643,479 net of HST recoveries The total potential cost to the City including all option years is $3,052,507 net of HST recoveries, $3,389,676 including all applicable taxes and charges and $2,999,713 net of all applicable taxes and charges. The above cost calculations for the Option Year reflects an estimated annual 3 percent increase as per the Consumer Price Index (CPI). The total potential award for all contracts identified in this report, including all option years is $8,934,543 net of HST recoveries, $9,921,417 including all applicable taxes and charges and $8,780,015 net of all applicable taxes and charges.
BA42.10adopted
Call Issued: June 6, 2019 Call Closed: July 17, 2019 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 2: Summary of Bids Received for Doc1808735584 including bid price Bidder Name Bid Price (excluding H.S.T.) excluding the 25% miscellaneous cost Dependable Truck and Tank, Ltd. $264,790 Profire Emergency Equipment Inc. $351,369 (includes 1% prompt payment discount)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 29, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Doc1808735584 Description: For the non-exclusive supply and delivery of Spartan Original Equipment Manufacturer (OEM) parts for Fire Trucks for a period of one (1) year commencing October 1, 2019 to September 30, 2020, with the option to renew the Contract for four (4) additional separate one (1) year periods for the Fire Services Division. Should the option(s) be exercised, then the Fire Chief and General Manager of Fire Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Dependable Truck and Tank, Ltd. Contract Award Value: $330,988, net of all applicable taxes and charges $374,016, including HST and all applicable charges $336,813, net of HST recoveries Contract is expected to start on October 1, 2019 and end on September 30, 2020. Option Year 1: October 1, 2020 to September 30, 2021 $340,917, net of all applicable taxes and charges $385,236, including all applicable taxes and charges $346,917 net of HST recoveries Option Year 2: October 1, 2021 to September 30, 2022 $351,145, net of all applicable taxes and charges $396,793, including all applicable taxes and charges $357,325, net of HST recoveries Option Year 3: October 1, 2022 to September 30, 2023 $361,679, net of all applicable taxes and charges $408,697, including all applicable taxes and charges $368,045, of HST recoveries Option Year 4: October 1, 2023 to September 30, 2024 $372,529, net of all applicable taxes and charges $420,958, including all applicable taxes and charges $379,086, net of HST recoveries The total potential Contract award identified in this report including all option years is $1,757,258, net of all taxes, and $1,985,701, including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,788,185, net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Doc1808735584 Description: For the non-exclusive supply and delivery of Spartan Original Equipment Manufacturer (OEM) parts for Fire Trucks for a period of one (1) year commencing October 1, 2019 to September 30, 2020, with the option to renew the Contract for four (4) additional separate one (1) year periods for the Fire Services Division. Should the option(s) be exercised, then the Fire Chief and General Manager of Fire Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Dependable Truck and Tank, Ltd. Contract Award Value: $330,988, net of all applicable taxes and charges $374,016, including HST and all applicable charges $336,813, net of HST recoveries Contract is expected to start on October 1, 2019 and end on September 30, 2020. Option Year 1: October 1, 2020 to September 30, 2021 $340,917, net of all applicable taxes and charges $385,236, including all applicable taxes and charges $346,917 net of HST recoveries Option Year 2: October 1, 2021 to September 30, 2022 $351,145, net of all applicable taxes and charges $396,793, including all applicable taxes and charges $357,325, net of HST recoveries Option Year 3: October 1, 2022 to September 30, 2023 $361,679, net of all applicable taxes and charges $408,697, including all applicable taxes and charges $368,045, of HST recoveries Option Year 4: October 1, 2023 to September 30, 2024 $372,529, net of all applicable taxes and charges $420,958, including all applicable taxes and charges $379,086, net of HST recoveries The total potential Contract award identified in this report including all option years is $1,757,258, net of all taxes, and $1,985,701, including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,788,185, net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.