Bid Award Panel
The full agenda, as filed
All 8 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA67.1adopted
Call Issued: December 23, 2019 Call Closed: January 24, 2020 Number of Addenda Issued: Three (3) Number of Bids: Five (5) Table 2: Summary of Bids Received for Ariba Doc Number 1936850842 including Bid Price Bidder Name Bid Price (including H.S.T.) Brook Restoration Ltd. * $520,863 South Central Inc. $811,340 Joe Pace & Sons Contracting Inc. $1.040,001 Duron Ontario Limited $1,085,930 Direct Construction Company Limited $1,343,529 * Pursuant to the Request For Tender document the contract award price includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 13, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc Number 1936850842 Description: Ariba Doc Number 1936850842 (201-2019) Isolated Waterproofing Repairs Located at 150 Borough Drive, Toronto. Recommended Bidder: Brook Restoration Ltd. Contract Award Value: $670,251 net of all applicable taxes and charges $757,384 including HST and all applicable charges $682,047 net of HST recoveries Contract is expected to start on date of award and end by December 31, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc Number 1936850842 Description: Ariba Doc Number 1936850842 (201-2019) Isolated Waterproofing Repairs Located at 150 Borough Drive, Toronto. Recommended Bidder: Brook Restoration Ltd. Contract Award Value: $670,251 net of all applicable taxes and charges $757,384 including HST and all applicable charges $682,047 net of HST recoveries Contract is expected to start on date of award and end by December 31, 2020.
BA67.2adopted
Award of Ariba Doc Number 2014427668 to Gazzola Paving Limited for Local Road Resurfacing
Call Issued: Oct 22, 2019 Call Closed: Nov 27, 2019 Number of Addenda Issued: Eight (8) Number of Bids: Seven (7) Table 2: Summary of Bids Received for Ariba Doc Number 2014427668 including bid price. Bidder Name Bid Price (including H.S.T.) Gazzola Paving Limited $3,418,301 Fermar Paving Limited $3,560,305 D Crupi and Sons $3,568,345** 614128 Ontario Ltd. $3,798,814 Il Duca Contracting Inc. $3,814,456 Midome Construction Services Ltd. $4,008,675 Brennan Paving & Construction Ltd. $4,701,074 ** Bid was found to be non-compliant
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 7, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc Number 2014427668, Contract Number 19ECS-TI-07LR. Description: Ariba Doc Number 2014427668 (268-2019) Local Road Resurfacing - Queen Plate Drive from Rexdale Boulelvard to Rexdale Boulevard; Transportation Safety Local Improvements Program at Highway 27 at Queens Plate Drive; Local Road Reconstruction and Watermain Replacement - Northrop Road from Chauncey Avenue to Bering Avenue; Local Road Resurfacing - Old Mill Trail from Old Mill Road to Bloor Street West; Riverhead Drive from Barwell Crescent to Barford Road and Willrod Road from Graystone Gardens to Van Dusen Boulevard Recommended Bidder: Gazzola Paving Limited Contract Award Value: $3,025,045 net of all applicable taxes and charges $3,418,301 including HST and all applicable charges $3,078,286 net of HST recoveries Contract is expected to start on date of award and be completed no later than December 31, 2022.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc Number 2014427668, Contract Number 19ECS-TI-07LR. Description: Ariba Doc Number 2014427668 (268-2019) Local Road Resurfacing - Queen Plate Drive from Rexdale Boulevard to Rexdale Boulevard; Transportation Safety Local Improvements Program at Highway 27 at Queens Plate Drive; Local Road Reconstruction and Watermain Replacement - Northrop Road from Chauncey Avenue to Bering Avenue; Local Road Resurfacing - Old Mill Trail from Old Mill Road to Bloor Street West; Riverhead Drive from Barwell Crescent to Barford Road and Willrod Road from Graystone Gardens to Van Dusen Boulevard Recommended Bidder: Gazzola Paving Limited Contract Award Value: $3,025,045 net of all applicable taxes and charges $3,418,301 including HST and all applicable charges $3,078,286 net of HST recoveries Contract is expected to start on date of award and be completed no later than December 31, 2022.
BA67.3adopted
Award of Ariba Doc Number 2153351332 for Minor Bridge Repairs Within the North York District
Call Issued: December 24, 2019 Call Closed: January 15, 2020 Number of Addenda Issued: Zero (0) Number of Bids: Five (5) Table 2: Summary of Bids Received for Ariba Doc Number 2153351332 including bid price Bidder Name Bid Price (including H.S.T.) 1. Pave-Tar Construction Ltd. $618,121.30 2. Aqua Tech Solutions Inc. $649,716.10 3. Phoenix Restoration Inc. $672,067.50 4. Sanscon Construction Ltd $750,827.71 5. Ashland Paving Ltd. $962,726.10
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 13, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc Number 2153351332 Description: Ariba Doc Number 2153351332 (295-2019) Minor Bridge Repairs within the North York District Recommended Bidder: Pave-Tar construction Ltd. Contract Award Value: $547,010 net of all applicable taxes and charges $618,121 including HST and all applicable charges $556,637 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc Number 2153351332 Description: Ariba Doc Number 2153351332 (295-2019) Minor Bridge Repairs within the North York District Recommended Bidder: Pave-Tar construction Ltd. Contract Award Value: $547,010 net of all applicable taxes and charges $618,121 including HST and all applicable charges $556,637 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020
BA67.4adopted
Call Issued: January 8, 2020 Call Closed: January 23, 2020 Number of Addenda Issued: Zero (0) Number of Bids: Five (5) Table 2: Summary of Bids Received for Ariba Doc Number 2158446922 including bid price Bidder Name Bid Price (including H.S.T.) 1. Bevcon Construction & Paving Ltd*. $2,046,163 2. Ferpac Paving Inc. $2,423,072 3. A & F Di Carlo Construction Inc. $2,827,055 4. Maple Crete Inc. $2,829,605 5. Aqua Tech Solution Inc. $6,854,691 *Pursuant to the Request For Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 13, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc Number 2158446922 (1-2020), Contract Number 20TR-OM-100-TEY-TU Description: Ariba Doc Number 2158446922 (1-2020), Permanent Repairs to Utility Cuts Toronto and East York District, Wards 10 and 11 Recommended Bidder: Bevcon Construction & Paving Ltd. Contract Award Value: $ 2,106,163 net of all applicable taxes and charges $ 2,379,965 including HST and all applicable charges $ 2,143,232 net of HST recoveries Contract is expected to start on April 1, 2020 and end on December 31, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc Number 2158446922 (1-2020), Contract Number 20TR-OM-100-TEY-TU Description: Ariba Doc Number 2158446922 (1-2020), Permanent Repairs to Utility Cuts Toronto and East York District, Wards 10 and 11 Recommended Bidder: Bevcon Construction & Paving Ltd. Contract Award Value: $ 2,106,163 net of all applicable taxes and charges $ 2,379,965 including HST and all applicable charges $ 2,143,232 net of HST recoveries Contract is expected to start on April 1, 2020 and end on December 31, 2020.
BA67.5adopted
Call Issued: December 13, 2019 Call Closed: January 30, 2020 Number of Addenda Issued: Four (4) Number of Bids: Five (5) Table 2: Summary of Bids Received for Ariba Doc Number 2120076345 including bid price. Bidder Name Base Bid Price (including H.S.T.) Sutherland Schultz Ltd $3,959,881 Black & McDonald Ltd. $4,885,618 W.S. Nichols Construction Inc. $5,283,398 Trade-Mark Industrial Inc. $5,448,000 Robert Somerville Co. $6,321,950 *Pursuant to the Request For Tender document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 7, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc Number 2120076345 Description: Ariba Doc Number 2120076345 (280-2019) For Electrical Resiliency - Standby Generator Project at EMS Headquarters, Located at 4330 Dufferin St., Toronto Recommended Bidder: Sutherland Schultz Ltd. Contract Award Value: $3,959,881 net of all applicable taxes and charges $4,474,666 including HST and all applicable charges $4,029,575 net of HST recoveries Contract is expected to start on date of award and end on July 30, 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc Number 2120076345 Description: Ariba Doc Number 2120076345 (280-2019) For Electrical Resiliency - Standby Generator Project at Emergency Medical Services Headquarters, Located at 4330 Dufferin St., Toronto Recommended Bidder: Sutherland Schultz Ltd. Contract Award Value: $3,959,881 net of all applicable taxes and charges $4,474,666 including HST and all applicable charges $4,029,575 net of HST recoveries Contract is expected to start on date of award and end on July 30, 2021.
BA67.6adopted
Call Issued: November 8th, 2019 Call Closed: December 19th, 2019 Number of Addenda Issued: 5 Number of Bids: 4 Table 2: Summary of Proposals Received for Request For Proposal DOC2079914799 Mister Chemical Ltd* Ecolab Co.* Wood Wyant Inc. Veritiv Corporation Range of Scores Of the four (4) proposals received, only the highest two (2) scoring proposals from the technical evaluation stage had their cost envelopes opened. Of these two (2) the highest scoring proposal received 83.8 points out of 100 while the lowest scoring proposal received 75.17 points out of 100. *Indicates two (2) highest scoring proposals who had their cost envelopes opened.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 13, 2020) from the Chief Purchasing Officer: Solicitation Number: Doc Number 2079914799 Description: For Request For Proposal 0211-19-0139 the provision of housekeeping and laundry chemical for various City of Toronto's Seniors Services and Long-Term Care locations from the date of award for a period of a one (1) with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Seniors Services and Long-Term Care will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, the Director of Management Services, Seniors Services and Long-Term Care will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Mister Chemical Ltd. Contract Award Value: $116,995 net of all applicable taxes and charges (including 5 percent of miscellaneous items) $132,204 including HST and all applicable charges $119,054 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2021. Option Year 1 (April 1, 2021 to March 31, 2022) $120,505 net of all applicable taxes and charges (including 5 percent of miscellaneous items) $136,171 including HST and all applicable charges $122,626 net of HST recoveries Option Year 2 (April 1, 2022 to March 31, 2023) $124,120 net of all applicable taxes and charges (including 5 percent of miscellaneous items) $140,256 including HST and all applicable charges $126,305 net of HST recoveries Option Year 3 (April 1, 2023 to March 31, 2024) $127,844 net of all applicable taxes and charges (including 5 percent of miscellaneous items) $144,464 including HST and all applicable charges $130,094 net of HST recoveries Option Year 4 (April 1, 2024 to March 31, 2025) $131,679 net of all applicable taxes and charges (including 5 percent of miscellaneous items) $148,797 including HST and all applicable charges $133,997 net of HST recoveries The total potential cost to the City including all option years is $632,076 net of HST recoveries, $701,893 including all applicable taxes and charges and $621,147 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 perecent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Doc Number 2079914799 Description: For Request For Proposal 0211-19-0139 the provision of housekeeping and laundry chemical for various City of Toronto's Seniors Services and Long-Term Care locations from the date of award for a period of a one (1) with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Seniors Services and Long-Term Care will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, the Director of Management Services, Seniors Services and Long-Term Care will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Mister Chemical Ltd. Contract Award Value: $116,995 net of all applicable taxes and charges (including 5 percent of miscellaneous items) $132,204 including HST and all applicable charges $119,054 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2021. Option Year 1 (April 1, 2021 to March 31, 2022) $120,505 net of all applicable taxes and charges (including 5 percent of miscellaneous items) $136,171 including HST and all applicable charges $122,626 net of HST recoveries Option Year 2 (April 1, 2022 to March 31, 2023) $124,120 net of all applicable taxes and charges (including 5 percent of miscellaneous items) $140,256 including HST and all applicable charges $126,305 net of HST recoveries Option Year 3 (April 1, 2023 to March 31, 2024) $127,844 net of all applicable taxes and charges (including 5 percent of miscellaneous items) $144,464 including HST and all applicable charges $130,094 net of HST recoveries Option Year 4 (April 1, 2024 to March 31, 2025) $131,679 net of all applicable taxes and charges (including 5 percent of miscellaneous items) $148,797 including HST and all applicable charges $133,997 net of HST recoveries The total potential cost to the City including all option years is $632,076 net of HST recoveries, $701,893 including all applicable taxes and charges and $621,147 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).
BA67.7adopted
Call Issued: November 14, 2019 Call Closed: December 17, 2019 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Proposals Received for Request For Proposal 9117-19-0266/Doc2090335521, including bid price Proponent Name Proposal Price (excluding H.S.T) AECOM Canada Ltd. N/A GHD Services Ltd. $885,624 Green PI Inc. N/A WSP Canada Inc. $744,967
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 13, 2020) from the Chief Purchasing Officer: Call Number: Doc2090335521 Description: For Request For Proposal Number 9117-19-0266 Retainer Assignment for Engineering Services at Solid Waste Management Facilities Recommended Proponent: WSP Canada Inc. Contract Award Value: $744,967net of all applicable taxes and charges $841,813 including HST and all applicable charges $758,079 net of HST recoveries Contract is expected to start within one month of the date of award and end on March 31, 2023.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Doc2090335521 Description: For Request For Proposal Number 9117-19-0266 Retainer Assignment for Engineering Services at Solid Waste Management Facilities Recommended Proponent: WSP Canada Inc. Contract Award Value: $744,967net of all applicable taxes and charges $841,813 including HST and all applicable charges $758,079 net of HST recoveries Contract is expected to start within one month of the date of award and end on March 31, 2023.
BA67.8adopted
Call Issued: October 2, 2019 Call Closed: November 1, 2019 Number of Addenda Issued: Three (3) Number of Bids: Six (6) Table 2: Summary of Bids Received for Doc Number 1950322735 (Part A) including bid price Bidder Name Bid Price (including H.S.T. and 25 percent Miscellaneous) Talmack Industries Inc.* $24,097 Five Star Enterprise $28,137 Kloth Studio Inc.* $36,770 Supply Line $38,630 Billboard Sportswear Mfg. Inc. $42,452 Outdoor Outfits Ltd. $70,114 * Bidder was found non-compliant with mandatory requirements. Table 3: Summary of Bids Received for Doc Number 1950322735 (Part B) including bid price Bidder Name Bid Price (including H.S.T. and 25 percent Miscellaneous) Five Star Enterprise $92,590 Billboard Sportswear Mfg. Inc. $169,260 Supply Line $171,398 Talmack Industries Inc. $176,402 Outdoor Outfits Ltd. $216,666 Kloth Studio Inc.* $238,044 * Bidder was found non-compliant with mandatory requirements. Table 4: Summary of Bids Received for Doc Number 1950322735 (Part C) including bid price Bidder Name Bid Price (including H.S.T. and 25 percent Miscellaneous) Five Star Enterprise $39,650 Supply Line $50,386 Kloth Studio Inc.* $79,456 Billboard Sportswear Mfg. Inc. $93,515 Outdoor Outfits Ltd. $97,198 Talmack Industries Inc. $98,322 * Bidder was found non-compliant with mandatory requirements. Table 5: Summary of Bids Received for Doc Number 1950322735 (Part D) including bid price Bidder Name Bid Price (including H.S.T. and 25 percent Miscellaneous) Kloth Studio Inc.* $47,511 Supply Line * $48,135 Talmack Industries Inc.* $52,884 Five Star Enterprise $55,910 Billboard Sportswear Mfg. Inc. $85,160 Outdoor Outfits Ltd. $99,327 * Bidder was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 13, 2020) from the Chief Purchasing Officer: Call Number: Doc Number 1950322735 Description: For Request For Quotation 0102-19-0253 the non-exclusive supply and delivery of Parks, Forestry and Recreation Clothing to various Purchasing and Materials Management (Stores) locations from the date of award to January 31, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Bidder: Five Star Enterprise Contract Award Value: $191,404 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $216,287 including HST and all applicable charges $194,773 net of HST recoveries The contract is expected to start on date of award and end on January 31, 2021 Option Year 1 (February 1, 2021 to January 31, 2022) $197,147 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $222,776 including all applicable taxes and charges $200,616 net of HST recoveries Option Year 2 (February 1, 2022 to January 31, 2023) $203,061 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $229,459 including all applicable taxes and charges $206,635 net of HST recoveries Option Year 3 (February 1, 2023 to January 31, 2024) $209,153 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $236,343 including all applicable taxes and charges $212,834 net of HST recoveries Option Year 4 (February 1, 2024 to January 31, 2025) $215,427 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $243,433 including all applicable taxes and charges $219,219 net of HST recoveries The total potential contract award including all option years is $1,034,077 net of HST recoveries, $1,148,297 including all applicable taxes and charges and $1,016,192 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Doc Number 1950322735 Description: For Request For Quotation 0102-19-0253 the non-exclusive supply and delivery of Parks, Forestry and Recreation Clothing to various Purchasing and Materials Management (Stores) locations from the date of award to January 31, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Bidder: Five Star Enterprise Contract Award Value: $191,404 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $216,287 including HST and all applicable charges $194,773 net of HST recoveries The contract is expected to start on date of award and end on January 31, 2021 Option Year 1 (February 1, 2021 to January 31, 2022) $197,147 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $222,776 including all applicable taxes and charges $200,616 net of HST recoveries Option Year 2 (February 1, 2022 to January 31, 2023) $203,061 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $229,459 including all applicable taxes and charges $206,635 net of HST recoveries Option Year 3 (February 1, 2023 to January 31, 2024) $209,153 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $236,343 including all applicable taxes and charges $212,834 net of HST recoveries Option Year 4 (February 1, 2024 to January 31, 2025) $215,427 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $243,433 including all applicable taxes and charges $219,219 net of HST recoveries The total potential contract award including all option years is $1,034,077 net of HST recoveries, $1,148,297 including all applicable taxes and charges and $1,016,192 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).