Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA82.1adopted
Solicitation Issued: March 5, 2024 Solicitation Closed: April 16, 2024 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Black & McDonald Limited $5,476,305.00* *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 30, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4467713032, Contract Number 23ECS-MI-04AB Description: M Building Critical Repairs III at Ashbridges Bay Treatment Plant Recommended Supplier: Black & McDonald Limited Contract Award Value: $5,914,409 net of all applicable taxes and charges $6,683,282 including HST and all applicable charges $6,018,503 net of HST recoveries Contract is expected to start on date of award and end on January 30, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4467713032, Contract Number 23ECS-MI-04AB Description: M Building Critical Repairs III at Ashbridges Bay Treatment Plant Recommended Supplier: Black & McDonald Limited Contract Award Value: $5,914,409 net of all applicable taxes and charges $6,683,282 including HST and all applicable charges $6,018,503 net of HST recoveries Contract is expected to start on date of award and end on January 30, 2026.
BA82.2adopted
Solicitation Issued: March 25, 2024 Solicitation Closed: April 12, 2024 Number of Addenda Issued: Three (3) Number of Bids: Eight (8) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T) Il Duca Contracting Inc. $1,854,221.00* Maple-Crete Inc. $1,921,950.50** Rafat General Contractor Inc. $1,961,925.00 Infrastructure Coatings (Ontario) Corporation $2,020,990.00 7850891 Canada Inc. o/a Egnatia Paving $2,038,482.15 Four Seasons Site Development Ltd. $2,347,700.00 Aqua Tech Solutions Inc. $2,468,361.24 RA Crete-Scape Ltd. $2,764,748.52 *Supplier was found non-compliant with mandatory requirements. **Pursuant to the Request for Tender document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 30, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4491345993, Contract Number 24TR-OM-420-EY-DC Description: Repairs to Culverts, Driveways, Ditches, and Shoulders, in the City of Toronto, Etobicoke York District, Wards 1, 2, 3, 5, 7 Recommended Supplier: Maple-Crete Inc. Contract Award Value: $1,941,951 net of all applicable taxes and charges. $2,194,405 including HST and all applicable charges. $1,976,129 net of HST recoveries. Contract is expected to start on June 17, 2024 and end on December 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4491345993, Contract Number 24TR-OM-420-EY-DC Description: Repairs to Culverts, Driveways, Ditches, and Shoulders, in the City of Toronto, Etobicoke York District, Wards 1, 2, 3, 5, 7 Recommended Supplier: Maple-Crete Inc. Contract Award Value: $1,941,951 net of all applicable taxes and charges. $2,194,405 including HST and all applicable charges. $1,976,129 net of HST recoveries. Contract is expected to start on June 17, 2024 and end on December 31, 2024.
BA82.3adopted
Solicitation Issued: March 15, 2024 Solicitation Closed: April 10, 2024 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bid Received including bid price Supplier Name Bid Price (excluding H.S.T.) BUNZL CANADA INC $921,329.61 HANSLER SMITH LTD $840,013.29 IMPERIAL DADE CANADA INC $930,646.01 MCL - MISTER CHEMICAL LTD $669,052.98 *Bid Price does not contain the 20 percent miscellaneous items.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 30, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4243306865 Description: For the non-exclusive supply and delivery of Diversey Cleaning Supplies to various Purchasing and Materials Management (Stores) locations from the date of award to March 31, 2025, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation (RFQ) is structured to award the contract to the supplier that meets specifications and provides the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management Division (PMMD) will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: MCL - MISTER CHEMICAL LTD. Contract Award Value: $802,864 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $907,236 including HST and all applicable charges. $816,994 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2025 Option Year 1 (April 1, 2025 to March 31, 2026) $826,949 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $934,453 including all applicable taxes and charges. $841,504 net of HST recoveries Option Year 2 (April 1, 2026 to March 31, 2027) $851,758 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $962,487 including all applicable taxes and charges. $866,749 net of HST recoveries Option Year 3 (April 1, 2027 to March 31, 2028) $877,311 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $991,361 including all applicable taxes and charges. $892,751 net of HST recoveries Option Year 4 (February 1, 2028 to January 31, 2029) $903,630 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $1,021,102 including all applicable taxes and charges. $919,534 net of HST recoveries The total potential combined contract award identified in this report including option years is $4,262,512 net of all applicable taxes and charges, $4,816,638 including all applicable taxes and charges. The total potential combined cost to the City including option years is $4,337,532 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation Doc4243306865 Description: For the non-exclusive supply and delivery of Diversey Cleaning Supplies to various Purchasing and Materials Management (Stores) locations from the date of award to March 31, 2025, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation (RFQ) is structured to award the contract to the supplier that meets specifications and provides the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management Division (PMMD) will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: MCL - MISTER CHEMICAL LTD. Contract Award Value: $802,864 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $907,236 including HST and all applicable charges. $816,994 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2025 Option Year 1 (April 1, 2025 to March 31, 2026) $826,949 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $934,453 including all applicable taxes and charges. $841,504 net of HST recoveries Option Year 2 (April 1, 2026 to March 31, 2027) $851,758 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $962,487 including all applicable taxes and charges. $866,749 net of HST recoveries Option Year 3 (April 1, 2027 to March 31, 2028) $877,311 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $991,361 including all applicable taxes and charges. $892,751 net of HST recoveries Option Year 4 (February 1, 2028 to January 31, 2029) $903,630 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $1,021,102 including all applicable taxes and charges. $919,534 net of HST recoveries The total potential combined contract award identified in this report including option years is $4,262,512 net of all applicable taxes and charges, $4,816,638 including all applicable taxes and charges. The total potential combined cost to the City including option years is $4,337,532 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA82.4adopted
Solicitation Issued: March 28, 2024 Solicitation Closed: April 25, 2024 Number of Addenda Issued: Six (6) Number of Bids: Four (4) Table 2: Summary of Bids Received including Base Bid Price Supplier Name Base Bid Price (excluding HST) Pine Valley Corporation** $9,189,856.00** Mopal Construction Ltd.* $10,545,900.00 Loc-Pave Construction Limited $12,796,206.00 Joe Pace & Sons Contracting Inc. $17,727,646.90 * Pursuant to the Request for Tender document the contract award value includes Contingency. ** Supplier was found to be non-compliant with the mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 30, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Doc4408423701, Contract Number 24-PFR-008 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete the Centennial Park Sports Facilities Refresh for Parks, Forestry and Recreation. Recommended Supplier: Mopal Construction Ltd. Contract Award Value: $11,545,900 net of all applicable taxes and charges. $13,046,867 including HST and all applicable charges. $11,749,108 net of HST Recoveries The contract is expected to start on the date of award and end by December 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Doc4408423701, Contract Number 24-PFR-008 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete the Centennial Park Sports Facilities Refresh for Parks, Forestry and Recreation. Recommended Supplier: Mopal Construction Ltd. Contract Award Value: $11,545,900 net of all applicable taxes and charges. $13,046,867 including HST and all applicable charges. $11,749,108 net of HST Recoveries The contract is expected to start on the date of award and end by December 31, 2024.
BA82.5adopted
Solicitation Issued: March 7, 2024 Solicitation Closed: April 17, 2024 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 4: Summary of Bids Received including bid price Supplier Name Total (excluding HST)* Garage Supply Contracting Inc. $124,850 J Hernick Ltd $184,325 * Pursuant to the Request for Quotation document the contract award value includes Contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 30, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4419211645 Description: For the non-exclusive supply of all labour, parts, materials, equipment, and supplies for the maintenance, repair, and installation of automotive repair garage equipment for the City of Toronto Fleet Services Division, Toronto Fire Services, and Toronto Paramedics Services for a period of one (1) year from June 1, 2024, to May 31, 2025, with the option to renew the contract for an additional two (2) separate two (2) year terms. Recommended Supplier: Garage Supply Contracting Inc. Contract Award Value: $149,820 net of all applicable taxes and charges $169,297 including HST and all applicable charges $152,457 net of HST recoveries Contract is expected to start on June 1, 2024 and end on May 31, 2025. Option Term 1 from June 1, 2025 to May 31, 2027 $308,629 net of all applicable taxes and charges $348,751 including all applicable taxes and charges $314,061 net of HST recoveries Option Term 2 from June 1, 2027 to May 31, 2029 $317,888 net of all applicable taxes and charges $359,214 including all applicable taxes and charges $323,483 net of HST recoveries The total potential contract award identified in this report including all optional terms is $776,337 net of all taxes, and $877,261 including all applicable taxes and charges. The total potential cost to the City, including all option terms, is $790,001 net of HST recoveries. The above cost calculations include a twenty (20 percent) percent contingency per participating division for unforeseen costs and a three (3) percent Consumer Price Index (CPI) adjustment applied to each option term after the initial one (1) year contract period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc4419211645 Description: For the non-exclusive supply of all labour, parts, materials, equipment, and supplies for the maintenance, repair, and installation of automotive repair garage equipment for the City of Toronto Fleet Services Division, Toronto Fire Services, and Toronto Paramedics Services for a period of one (1) year from June 1, 2024, to May 31, 2025, with the option to renew the contract for an additional two (2) separate two (2) year terms. Recommended Supplier: Garage Supply Contracting Inc. Contract Award Value: $149,820 net of all applicable taxes and charges $169,297 including HST and all applicable charges $152,457 net of HST recoveries Contract is expected to start on June 1, 2024 and end on May 31, 2025. Option Term 1 from June 1, 2025 to May 31, 2027 $308,629 net of all applicable taxes and charges $348,751 including all applicable taxes and charges $314,061 net of HST recoveries Option Term 2 from June 1, 2027 to May 31, 2029 $317,888 net of all applicable taxes and charges $359,214 including all applicable taxes and charges $323,483 net of HST recoveries The total potential contract award identified in this report including all optional terms is $776,337 net of all taxes, and $877,261 including all applicable taxes and charges. The total potential cost to the City, including all option terms, is $790,001 net of HST recoveries. The above cost calculations include a twenty (20 percent) percent contingency per participating division for unforeseen costs and a three (3) percent Consumer Price Index (CPI) adjustment applied to each option term after the initial one (1) year contract period.
BA82.6adopted
Solicitation Issued: March 1, 2024 Solicitation Closed: March 21, 2024 Number of Addenda Issued: One (1) Number of Bids: Five (5) Table 2: Summary of Bids Received Supplier Name 4 Sight Inc. Multiview Locates Inc.* M.E. Andrews and Associates Limited Planview Utility Services Limited T2 Utility Engineers Inc. *Pursuant to the Request for Proposal document the contract award price includes contingency. Range of Scores: 78.80 to 66.82
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 30, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Doc4436320825, Contract Number RFP-23ECS-ES-01ES Description: Subsurface Utility Location and Subsurface Utility Engineering Services Recommended Supplier: Multiview Locates Inc. Contract Award Value: $1,716,464 net of all applicable taxes and charges $1,939,604 including HST and all applicable charges $1,746,674 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Doc4436320825, Contract Number RFP-23ECS-ES-01ES Description: Subsurface Utility Location and Subsurface Utility Engineering Services Recommended Supplier: Multiview Locates Inc. Contract Award Value: $1,716,464 net of all applicable taxes and charges $1,939,604 including HST and all applicable charges $1,746,674 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026.