General Government Committee
The full agenda, as filed
All 30 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
GG4.1adopted
2022 Write-off of Uncollectible Property Taxes and Accounts Receivable
This report provides information on accounts receivable amounts that were written off as uncollectible in 2022 under delegated authority provided to the Controller including property tax amounts owing, outstanding receivables for invoiced services and Provincial Offences Act (POA) fines. This report recommends that Council deem uncollectible and approve for write-off certain property tax amounts owing on 18 individual property tax accounts, comprising 107 receivable amounts which total $75,853 that relate to taxation years 1995 to 2022. Staff are recommending these property tax receivable amounts for write-off as they are no longer returned on the assessment roll, making collection efforts and recovery of outstanding amounts impossible. In 2022, the Controller, in accordance with delegated authority as provided in the City's Financial Control By-Law, has approved the write off of $544,218 in outstanding receivables for various services invoiced by City Divisions where collection is considered doubtful. Finally, consistent with last year's write-off report, the Controller has approved the write-off of 16,176 Provincial Offences Act (POA) cases totalling $3.2 million. In all cases, no amounts were recovered since debtors could not be located or were deceased, the business was no longer in operation and/or had no assets, or exhaustive collection efforts proved futile. There is no financial impact in the 2022 fiscal year from these write-offs since amounts owing are not recognized as revenue until paid or unless there is reasonable expectation of collection. Additionally, there is one case of a Provincial Offences Act (POA) receivable with a total dollar value of $1.4 million which this report recommends be deemed uncollectible and approved for write off, as the Controller does not have delegated authority to write-off. This offence relates to a pre-transfer case that is associated with a corporation that is no longer in operation and for which City Legal has confirmed that it has no recoverable assets.
The General Government Committee recommends that: 1. City Council deem the unpaid property taxes levied in all years (including interest and penalties that have accrued on those unpaid taxes up to the time of write-off) on the 107 receivables listed in Attachment 1 of the report (May 15, 2023) from the the Controller uncollectible and direct the Controller to remove these amounts from the tax assessment roll by writing them off. 2. City Council deem the Provincial Offences Act fine of value of $1,420,974 listed in Table 3 and Attachment 3 of the report (May 15, 2023) from the the Controller uncollectible and direct the Controller to remove this amount from the respective account by writing it off.
Staff recommendation as filed
The Controller recommends that: 1. City Council deem the unpaid property taxes levied in all years (including interest and penalties that have accrued on those unpaid taxes up to the time of write-off) on the 107 receivables listed in Attachment 1, attached to the report (May 15, 2023) from the the Controller uncollectible, and direct the Controller to remove these amounts from the tax assessment roll by writing them off; 2. City Council deem the Provincial Offences Act fine of value of $1,420,974 listed in Table 3 and Attachment 3 of this report (May 15, 2023) from the the Controller uncollectible, and direct the Controller to remove this amount from the respective account by writing it off.
GG4.2adopted
Administrative Penalty Tribunal Chair's 2022 Annual Report
The Administrative Penalty Tribunal is an independent adjudicative body consisting of 25 public panel members referred to as Hearing Officers. Hearing Officers are appointed by City Council and provide a second, independent review and decision in a parking violation dispute. Hearing Officers have the authority to affirm, vary or cancel the decision of a Screening Officer and extend time for payment. In carrying out this mandate, the Tribunal is authorized to conduct pre-hearings and mediations. Decisions of the Hearing Officers are final - there is no further appeal.
The General Government Committee recommends that: 1. City Council receive the 2022 Annual Report from the Chair, Administrative Penalty Tribunal in Attachment 1 to the report (May 2, 2023) from the Director, Court Services, for information.
Staff recommendation as filed
The Director, Court Services recommends that: 1. City Council receive the 2022 Annual Report from the Chair, Administrative Penalty Tribunal in Attachment 1 to the report for information.
GG4.3adopted
Administrative Penalty System - 2022 Activity
This report provides information on the total number and type of parking violation notices (PVNs) issued in 2022 under the City's Administrative Penalty System (APS). APS program outcomes are also provided, including the number of disputes, cancellations, penalty variances and collection rates. The benefits of APS include faster dispute resolution timelines, improved accessibility and customer experience through online service, and a significant reduction in drive-away ticket cancellations. This report is being submitted to the General Government Committee together with a report from Toronto Police Service: "Annual Report - 2022 Parking Enforcement Unit Estimated Tag Issuance Report," which identifies enforcement related activity for 2022. In 2013, the Government Management Committee, during consideration of Item GM21.6 requested that these reports be submitted at the same time.
The General Government Committee: 1. Received the report (May 15, 2023) from the Controller, the City Solicitor and the Director, Court Services, for information.
Staff recommendation as filed
The Controller, the City Solicitor, and the Director of Court Services recommend that: 1. The General Government Committee receive this report for information.
GG4.4received
Annual Report: 2022 Parking Enforcement Unit - Parking Violation Notices Issuance
At its meeting held on March 2, 2023, the Toronto Police Services Board was in receipt of a report from Chief James Ramer with regard to the 2022 Annual Report - Parking Enforcement Unit - Parking Violation Notices Issuance. The Board approved the Chief's report and agreed that a copy be forwarded to the City of Toronto - General Government Committee, to be considered in conjunction with the City of Toronto Administrative Penalty System - 2022 Activity Report. A copy of Board Minute P2023-0302-16.0 regarding this matter is attached.
The General Government Committee received the Letter (May 5, 2023) from the Board Administrator, Toronto Police Services Board, for information.
Staff recommendation as filed
The Toronto Police Services Board recommends that: 1. The General Government Committee consider the report from the Chief, Toronto Police Service in conjunction with the City of Toronto Administrative Penalty System - 2022 Annual Report.
GG4.5adopted
The purpose of this report is to advise on the findings in response to a motion put forward at the General Government Committee meeting on January 20, 2023 ( Agenda Item History - 2023.GG1.4 (toronto.ca)) that requested the General Manager of Fleet Services to report back to the General Government Committee on the possibility of purchasing "green vehicles" prior to exercising any option years on the relevant contracts. This report will outline the ways in which Fleet Services is focused on greenhouse gas emission (GHG) reduction by proactively procuring zero emission vehicles (ZEVs) where possible, as well as the procurement of lower emission vehicle options when a ZEV replacement vehicle is not yet available on the market. Through this report, the General Manager, Fleet Services Division is also seeking authority to exercise optional term two (2) of Blanket Contract Numbers 47023372 issued to Ford Motor Company of Canada Limited (Ford), and of Purchase Order Number 6047621 issued to FCA Canada Inc. (Fiat Chrysler Automobiles). The City of Toronto has established itself as a Canadian leader in adopting ZEV technologies, alternative fuels, and efficient fleet management practices. By the end of 2022, City Fleets eliminated approximately 180 metric kilotons of GHG emi ssions, a 40% reduction from 1990 levels. A Sustainable City Fleets Plan goal is to transition the City's fleet to sustainable, resilient, net zero operations by 2040, including 45% GHG emissions reduction by 2025, and 65% by 2030. As part of the interim steps in transitioning City's medium and heavy-duty vehicles to ZEVs, the City Fleets will continue to focus on the use of renewable and sustainable fuels when a ZEV is not yet available on the market. For example, Fleet Services is actively replacing all Internal Combustion Engine (ICE) powered waste collection trucks, ice resurfacing machines and forklifts with Compressed Natural Gas and Liquified Propane Gas powered units. Fleet Services has also implemented seasonal use of biodiesel blends B5, B10, and B20, which are sustainable fuel options in lieu of a ZEV alternative. Since 2008, Fleet Services has been equipping light-duty vehicles with start-stop anti-Idling technology. In 2021, Fleet Services replaced eleven (11) ICE powered units with battery electric units and ninety-seven (97) battery electric units were introduced in 2022. To date, nine hundred and eighty one (981) vehicles representing 19% of the City's fleet are utilizing hybrid and electric vehicles technology, alternative fuels, and other emissions reducing technologies. From 2023 to 2025, Fleet Services is planning to replace two hundred and eighty five (285) ICE powered units with battery electric units. Based on the replacement and expected available supply from the market, by the end of 2025, Fleet Services projects to have replaced three hundred and ninety three (393) ICE powered units with battery electric units. This will account for 11.1% of the total fleet. For more details, refer to Table 3.
The General Government Committee: 1. Granted authority to the General Manager, Fleet Services to exercise the optional renewal term under report number 2023.GG1.4 for Purchase Order 6047621 with FCA Canada Inc. in the amount of $3,010,063 net of all taxes and charges ($3,063,040 net of HST recoveries) from July 1, 2023 to June 30, 2024. (Previously approved at the Bid Award Panel meeting held on August 1, 2018, item BA90.9) 2. Granted authority to the General Manager, Fleet Services to exercise the optional renewal term under report number 2023.GG1.4 for Blanket Contract Number 47023372 with Ford Motor Company of Canada Limited in the amount of $5,480,913 net of all taxes and charges ($5,577,377 net of HST recoveries) from July 1, 2023 to June 30, 2024. (Previously approved at the Bid Award Panel Meeting, held on July 22, 2020, item BA91.6 )
Staff recommendation as filed
The General Manager, Fleet Services and the Chief Procurement Officer recommend that: 1. General Government Committee to grant authority to the General Manager, Fleet Services Division to exercise the optional renewal term under report number 2023.GG1.4 for Purchase Order 6047621 with FCA Canada Inc. in the amount of $3,010,063 net of all taxes and charges ($3,063,040 net of HST recoveries) from July 1, 2023 to June 30, 2024. (Previously approved at the Bid Award Panel meeting held on August 1, 2018, item BA90.9) 2. General Government Committee to grant authority to the General Manager, Fleet Services Division to exercise the optional renewal term under report number 2023.GG1.4 for Blanket Contract Number 47023372 with Ford Motor Company of Canada Limited in the amount of $5,480,913 net of all taxes and charges ($5,577,377 net of HST recoveries) from July 1, 2023 to June 30, 2024. (Previously approved at the Bid Award Panel Meeting, held on July 22, 2020, item BA91.6 )
GG4.6adopted
The purpose of this report is to seek authority to amend Blanket Contract Number 47024029 issued to FST Canada Inc. operating as Joe Johnson Equipment, for the supply and delivery of Twenty-two (22) latest model Mack LR cab-over truck chassis, tandem axle, 27,488 kg (60,600 lbs) gross vehicle weight rating, complete with a 27 cubic yard automated curbside loading refuse packer body. The additional funding will allow Fleet Services to continue to support vehicle requisitions on behalf of Solid Waste Management Services. The City of Toronto has reached an agreement to continue to provide recycling collection and management services to the residents of Toronto throughout the transition of Ontario's Blue Box Program to Extended Producer Responsibility (EPR), until December 31, 2025. As part of the agreement, the City will also continue to provide transfer and haulage of recycling materials and promotion and education services related to recycling. Solid Waste Management Services' staff are currently engaging in processes to offer the provision of Blue Box collection and management services beyond the transition phase, beginning in 2026.The vehicle replacements are critical to ensure Solid Waste Management Services can comply with its contractual service delivery obligations during transition and will be crucial should the City be engaged for the continuation of recycling collection service provision beyond 2025. Key successes and outcomes of negotiations have resulted in no impact to customer service, no job losses for City staff and full recovery of the estimated recycling costs that the City is expected to incur in its new service provider role The total value of the Blanket Contract amendment being requested is $15,427,460 net of all applicable taxes and charges ($15,698,984 net of HST recoveries) revising the current blanket contract value from revising the current Blanket Contract value from Amendment to Blanket Contract Number 47024029 Page 2 of 4 $19,905,326 ($20,255,660 net of HST recoveries) to $35,332,786 ($35,954,644 net of HST recoveries).
The General Government Committee: 1. In accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), granted authority to amend Blanket Contract Number47024029 with FST Canada Inc. operating as Joe Johnson Equipment, in the amount of $15,427,460 net of all applicable taxes and charges ($15,698,984 net of HST recoveries) revising the current Blanket Contract value from $19,905,326 ($20,255,660 net of HST recoveries) to $35,332,786($35,954,644 net of HST recoveries).
Staff recommendation as filed
The General Manager, Fleet Services, and the Chief Procurement Officer recommend that: 1. The General Government Committee, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to amend Blanket Contract Number47024029 with FST Canada Inc. operating as Joe Johnson Equipment, in the amount of $15,427,460 net of all applicable taxes and charges ($15,698,984 net of HST recoveries) revising the current Blanket Contract value from $19,905,326 ($20,255,660 net of HST recoveries) to $35,332,786($35,954,644 net of HST recoveries).
GG4.7adopted
The purpose of this report is to request authority to amend Blanket Contract Number 47023755 issued to Lima's Gardens & Construction Inc., for the supply and delivery of Winter Maintenance Services for Toronto Fire Services (TFS) locations. This amendment is necessary to ensure service continuity of required winter grounds maintenance services at City of Toronto fire stations and training locations to maintain operational readiness. The total value of the Blanket Contract Amendment being requested is for an additional $1,796,828 net of all taxes and charges ($1,828,452 net of HST recoveries), revising the current contract value from $2,202,025 net of all taxes and charges ($2,240,781 net of HST recoveries) to $3,998,853 net of all taxes and charges ($4,069,233 net of HST recoveries). To maintain a safe working environment during the winter months, Lima's Gardens provides TFS with various ice and snow management materials and services, such as de-icing compounds like Sodium Chloride (salt) and Calcium Chloride as well as providing snow removal services at the City's 92 fire stations and training facilities. These ice and snow management materials and services are required on a scheduled basis to address typical winter maintenance needs ("Standard Seasonal Requirements"), as well as in response to weather events of unpredictable regularity, such as snowstorms, etc. ("emergency winter response"). Blanket contract number 47023755, a contract with a term of three (3) years with an option to renew for an additional (two) one year option periods, was awarded as one of the six contracts awarded as part of negotiated Request for Proposal (nRFP) Document 2746839371, all in accordance with the terms, conditions and specifications contained in nRFP Number 2746839371. Unfortunately, in the process of reporting on award of Blanket contract number 47023755 arising from nRFP 2746839371 staff inadvertently excluded from the total value, the intended values for the provision of snow management materials and services with respect to the emergency winter response. To address the major contract shortfall for the remaining 2023/2024 winter season and the two (2) remaining optional renewal terms, TFS is requesting approval to increase the value for blanket contract 47023755 value by an additional $1,796,828, net of HST, ($1,828,452 net of HST Recoveries). This modification addresses the increase of 3% required to compensate for inflation for the remainder of the current contract year and the two (2) remaining optional renewal terms, i.e., winter seasons 2024/2025, and 2025/2026. General Government Committee approval is required in accordance with Section 71-11.1C of the Toronto Municipal Code Chapter 71 (Financial Contract By-Law), where the current request exceeds the threshold of $500,000 net of all applicable taxes and charges.
The General Government Committee: 1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), authorized the amendment of blanket contract number 47023755 issued to Lima's Garden & Construction Inc. for the supply and delivery of winter maintenance services, by increasing the blanket contract value by $1,796,828 net of all taxes and charges, ($1,828,452 net of HST recoveries), revising the current blanket contract value from $2,202,025 net of all taxes and charges ($2,240,781 net of HST recoveries) to $3,998,853 net of all taxes and charges ($4,069,233 net of HST recoveries).
Staff recommendation as filed
The Fire Chief and General Manager, Toronto Fire Services and the Chief Procurement Officer recommend that: 1. The General Government Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), authorize the amendment of blanket contract number 47023755 issued to Lima's Garden & Construction Inc. for the supply and delivery of winter maintenance services, by increasing the blanket contract value by $1,796,828 net of all taxes and charges, ($1,828,452 net of HST recoveries), revising the current blanket contract value from $2,202,025 net of all taxes and charges ($2,240,781 net of HST recoveries) to $3,998,853 net of all taxes and charges ($4,069,233 net of HST recoveries).
GG4.8adopted
The purpose of this report is to seek authority to amend Blanket Contract Number 47024297 issued to The Uniform Group Inc. for the provision of additional uniform clothing (Trousers, Tunics, Breeches, Sweaters, Outerwear, Maternity Clothing, Dress Shirts and Business Shirts), from May 4, 2022 to November 30, 2023, with the option to renew for two (2) additional separate one (1) year periods remaining at the sole discretion of the City and subject to budget approval. This amendment is required to fulfill the needs of the division's full uniform program by November 30, 2025, for improvements to the full uniform program for current staff and to cover additional staff recruitment to support the division's Council-approved staffing plan, using the existing The Uniform Group Inc. contract that was originally completed by Toronto Police Service and Toronto Fire Services.This Contract for Toronto Paramedic Services is a cooperative procurement issued contract based on Toronto Fire Services' original contract award participation with Toronto Police Service procurement award RFQ# 1387589-20. The total value of the Blanket Contract Amendment being requested is $2,423,799 net of all taxes and charges ($2,466,458, net of HST recoveries) to a total amount of $2,655,942 net of all taxes and charges ($2,702,687 net of HST recoveries), revising the current blanket contract value from $232,143 net of all taxes and charges ($262,322 net of HST recoveries) to $2,655,942 net of all taxes and charges ($2,702,687 net of HST recoveries).
The General Government Committee: 1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control Bylaw), granted authority to amend Blanket Contract 47024297 issued to The Uniform Group Inc., to increase the contract value by $2,423,799, net of all applicable taxes and charges ($2,466,458, net of HST recoveries), revising the total contract value from $232,143 to $2,655,942, net of all taxes and charges ($2,702,687, net of HST recoveries).
Staff recommendation as filed
The Acting Chief, Toronto Paramedic Services and the Chief Procurement Officer recommend that: 1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control Bylaw), grant authority to amend Blanket Contract 47024297 issued to The Uniform Group Inc., to increase the contract value by $2,423,799, net of all applicable taxes and charges ($2,466,458, net of HST recoveries), revising the total contract value from $232,143 to $2,655,942, net of all taxes and charges ($2,702,687, net of HST recoveries).
GG4.9adopted
The purpose of this report is to request authority to amend Purchase Order Number 6052599 with Deltera Contracting Inc. - Bayside 2 for the construction of the East Bayfront Community Recreation Centre awarded under Non-Competitive Procurement SR3102296662. A construction management contract is currently in place with Deltera Contracting Inc. and the contractor to complete the construction on behalf of the City of Toronto. This purchase order amendment is required to account for the increased building construction costs which has impacted the fit-out construction of the facility, scheduled to commence in the fourth quarter of 2023. As an outcome of the COVID-19 pandemic, there continues to be uncertainties within the supply chain, fluctuating material costs, and overall inflation impacting project outcomes. The total value of the Purchase Order Amendment being requested is $3,040,381 net of all taxes and charges ($3,093,892 net of Harmonized Sales Tax recoveries), revising the current purchase order value from $19,364,100 net of all taxes and charges ($19,704,908 net of Harmonized Sales Tax recoveries) to $22,404,481 net of all taxes and charges ($22,798,800 net of Harmonized sales Tax recoveries).
The General Government Committee: 1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law) granted authority to amend Purchase Order Number 6052599 with Deltera Contracting Inc. - Bayside 2, for the provision of full Construction Services by an additional amount of $3,040,381 net of all taxes and charges ($3,093,892 net of Harmonized Sales Tax recoveries) revising the current Purchase Order value from $19,364,100 net of all taxes and charges ($19,704,908 net of Harmonized Sales Tax recoveries) to $22,404,481 net of all taxes and charges ($22,798,800 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The General Manager, Parks Forestry and Recreation and the Chief Procurement Officer recommend that: 1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law) grant authority to amend Purchase Order Number 6052599 with Deltera Contracting Inc. - Bayside 2, for the provision of full Construction Services by an additional amount of $3,040,381 net of all taxes and charges ($3,093,892 net of Harmonized Sales Tax recoveries) revising the current Purchase Order value from $19,364,100 net of all taxes and charges ($19,704,908 net of Harmonized Sales Tax recoveries) to $22,404,481 net of all taxes and charges ($22,798,800 net of Harmonized Sales Tax recoveries).
GG4.10adopted
The purpose of this report is to seek authority to amend non-competitive blanket contract number 47023523 with Anronn Electric Motor Repair for electrical pump and motor services and repairs. The initial non-competitive bridging contract was issued in March 2021 for Corporate Real Estate Management to ensure the continuation of critical electrical pump and motor services and repairs, while allowing sufficient time for the development of a new competitive solicitation that incorporates an updated and accurate equipment inventory and several enhanced controls and contract management tools the Division has implemented over the past few years. In addition, demand for services has increased as the City emerges from the pandemic and various City locations return to regular use. These factors have resulted in the need to further amend the contract to ensure continuity of service and to provide sufficient time to award the new competitive solicitation, anticipated in July 2023. The total value of the amendment being requested is $150,000 net of all taxes and charges ($152,640 net of Harmonized Sales Tax recoveries), to the total amount of $1,430,000 net of all taxes and charges ($1,455,168 net of Harmonized Sales Tax recoveries).
The General Government Committee: 1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), authorized the amendment of non-competitive bridge contract number 47023523 with Anronn Electric Motor Repair, increasing the contract value by $150,000 net of all taxes and charges ($152,640 net of Harmonized Sales Tax recoveries), and revising the current contract value from $1,280,000 net of all taxes and charges ($1,302,528 net of Harmonized Sales Tax recoveries) to $1,430,000 net of all taxes and charges ($1,455,168 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and the Chief Procurement Officer recommend that: 1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), authorizes the amendment of non-competitive bridge contract number 47023523 with Anronn Electric Motor Repair, increasing the contract value by $150,000 net of all taxes and charges ($152,640 net of Harmonized Sales Tax recoveries), and revising the current contract value from $1,280,000 net of all taxes and charges ($1,302,528 net of Harmonized Sales Tax recoveries) to $1,430,000 net of all taxes and charges ($1,455,168 net of Harmonized Sales Tax recoveries).
GG4.11adopted
The purpose of this report is to request authority from the General Government Committee to amend non-competitive blanket contract number 47023854 issued to Wilcox Door Service Inc., for the maintenance and repair of overhead doors, increasing the contract value by $80,000 net of all taxes and charges ($81,408 net of Harmonized Sales Tax (H.S.T.) recoveries), from $1,100,000 net of all taxes and charges ($1,119,360 net of H.S.T. recoveries) to $1,180,000 ($1,200,768 net of H.S.T. recoveries). The initial non-competitive contract was issued in August 2021, in the amount of $375,000 net of all taxes and charges ($381,600 net of H.S.T. recoveries), with an initial end date of January 2022. This contract was necessary to ensure critical services for the maintenance and repair of overhead doors, electrically operated sliding gates, fire doors, dock levelers, and parking arms at City of Toronto locations, including emergency services locations, continued while Corporate Real Estate Management (C.R.E.M.) and Purchasing and Materials Management Division developed and awarded a competitive solicitation. Although C.R.E.M. had an existing contract in place for these services, the services provided were not satisfactory and staff decided to forego the remaining option year available and issue a new competitive solicitation. Due to the backlog of procurement requirements created since the onset of the pandemic, and the need to incorporate enhanced contract and vendor performance management into a new competitive solicitation, C.R.E.M. required additional time to develop a new solicitation, while continuing to address operational demands. This resulted in a need to amend and extend blanket contract number 47023854 on four occasions with cumulative amendments amounting to $725,000, net of all taxes and charges, to ensure critical services continued to be provided. Subsequently, a new competitive solicitation to replace blanket contract number 47023854 was awarded and put in place in May 2023. However, the additional time required for close-out activities of contract number 47023854 led to a contract overspend in the amount of $80,000 net of all taxes and charges ($81,408 net of H.S.T. recoveries). Therefore, an amendment to the contract is required to ensure compliance and complete the close-out process.
The General Government Committee: 1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Non-Competitive bridge contract number 47023854 in the amount of $80,000, net of all taxes and charges ($81,408 net of H.S.T. recoveries), increasing the contract value from $1,100,000 ($1,119,360 net of H.S.T. recoveries) to 1,180,000, net of all taxes and charges ($1,200,768 net of H.S.T. recoveries).
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and the Chief Procurement Officer recommend that: 1. The General Government Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grants authority to amend Non-Competitive bridge contract number 47023854 in the amount of $80,000, net of all taxes and charges ($81,408 net of H.S.T. recoveries), increasing the contract value from $1,100,000 ($1,119,360 net of H.S.T. recoveries) to 1,180,000, net of all taxes and charges ($1,200,768 net of H.S.T. recoveries).
GG4.12adopted
The purpose of this report is to request authority to amend Purchase Order Number 6040785, awarded under Request for Proposal 6717-14-7168, issued to Stantec Consulting Limited, for professional engineering services for the replacement of the pumping system and other existing equipment for the Western Beaches Tunnel project. The total value of the Purchase Order Amendment being requested is $377,854 net of all applicable taxes and charges ($384,504 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $1,943,859 net of all applicable taxes and charges ($1,978,071 net of Harmonized Sales Tax recoveries) to $2,321,713 net of all applicable taxes and charges ($2,362,575 net of Harmonized Sales Tax recoveries). The requested amendment is for professional engineering design services to modify the pumping system design work originally completed in 2018. The modifications are required to allow for more advanced pumps with greater functionality which are better suited to the operating conditions of the Western Beaches Tunnel. The amendment also includes a contingency allowance should additional work be required during the detailed design process.
The General Government Committee: 1. In accordance with section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control Bylaw), granted authority to amend Purchase Order 6040785 with Stantec Consulting Limited, for professional engineering services for Replacement of the Pumping System and Other Existing Equipment for the Western Beaches Tunnel project by increasing the value by $377,854 net of all applicable taxes and charges ($384,504 net of Harmonized Sales Tax recoveries), from $1,943,859 net of all applicable taxes and charges ($1,978,071 net of Harmonized Sales Tax recoveries) to $2,321,713 net of all applicable taxes and charges ($2,362,575 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Interim Chief Engineer and Executive Director, Engineering and Construction Services and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. The General Government Committee, in accordance with section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control Bylaw), grant authority to amend Purchase Order 6040785 with Stantec Consulting Limited, for professional engineering services for Replacement of the Pumping System and Other Existing Equipment for the Western Beaches Tunnel project by increasing the value by $377,854 net of all applicable taxes and charges ($384,504 net of Harmonized Sales Tax recoveries), from $1,943,859 net of all applicable taxes and charges ($1,978,071 net of Harmonized Sales Tax recoveries) to $2,321,713 net of all applicable taxes and charges ($2,362,575 net of Harmonized Sales Tax recoveries).
GG4.13adopted
The purpose of this report is to provide information on the results of a Negotiated Request for Proposal (nRFP) Doc3518771019. for the provision of administrative and underwriting services for employee benefit plans for the City of Toronto, (including Public Health) and the Agencies and Corporations along with Toronto Police Services (TPS) and Toronto Transit Commission (TTC) included in its benefits administration. The Agencies and Corporations (ABC's) which provide benefits to employees under the City's umbrella are as follows: The Board of Governors of Exhibition Place; TOLive; Toronto Zoo; Toronto Public Library; and Community Centres and Arenas. A strategic consolidated procurement approach, in the form of a Negotiated Request for Proposals (nRFP) was adopted to increase efficiencies and leverage economies of scale resulting in the procurement of innovative administration of employee benefits that provide optimal plan member experience that is cost-effective and aligns with the organization's strategic approach and vision. Upon conclusion of this procurement, finalized Master Service Agreement (MSA), Statement of Work (SOW), and Service Level Agreement (SLA) with defined outcomes, key performance measures, and penalties were realized prior to the start of the contract period. This is a significant achievement as typically the MSA and SLA are not finalized until after the start of the contract period. This report requests authority to enter into agreements with the recommended proponents below, as the existing agreements are expiring at the end of 2023: Green Shield Canada - Categories A and E Services: Extended Health Care (EHC) and Dental Benefits and Wellness Portal Administrative Services Only (ASO)/Insurance Benefits and, The Manufacturers Life Insurance Company (Manulife) - Categories B and C Services: Group Life Insurance (GLI), Long-Term Disability (LTD) Administration and Accidental Death & Dismemberment (AD&D) Insurance, Line of Duty Death (LODD) and, Telus Health - Category D: Employee Family Assistance Program (EFAP) The City partnered with Toronto Police Services Board (TPSB) and the Toronto Transit Commission (TTC) ("Stakeholder") in the issuance of a joint nRFP for the provision of benefit plan administration and underwriting services. The nRFP focused on the selection of a benefits carrier(s) with strong systems, reporting, fraud detection, diversity and cyber security processes in place, and the ability to mirror our existing benefit plan designs. The recommended proponents' submissions met all mandatory technical requirements as outlined in the nRFP. All three of the successful proponents also worked with the Office of the CISO, and Deputy Chief Technology Officer on the provision of required documents for cyber risk, AODA and privacy assessments. The Office of the CISO will issue a Risk Treatment Plan (RTP) encompassing all risks found and recommendations for remediation. This report provides an overview of the joint process and the estimated cost impact for all Stakeholders. The agreements to administer the plans for the City of Toronto and the relevant agencies and corporations over a five-year term contract with two (2) one-year extension options will result in City expenses of approximately $133.74 million net of all applicable taxes and charges ($136.10 million net of HST recoveries) for the provision of administrative and underwriting services for the City's employee benefit plans including administration fees, insured premiums, stop loss pooling charges and Employee Family Assistance Plan (EFAP) program fees over the initial five-year contract term; and approximately $65.85 million net of all applicable taxes and charges ($67.00 million net of HST recoveries) for the provision of administrative and underwriting services for the City's employee benefit plans including administration fees, insured premiums, stop loss pooling charges and EFAP program fees if both option years are exercised. This agreement provides the flexibility to amend benefits as a result of Council direction and/or collective bargaining during the life of the contract. Staff of the TTC and TPSB will be reporting to their Boards separately on the nRFP and the impacts of their agreements.
The General Government Committee recommends that: 1. City Council grant authority to the Controller to enter into an agreement with Green Shield Canada for the provision of Category A and E Services - Extended Health Care and Dental Benefits and Wellness Portal; having met all requirements as it applies to the specific Categories of Service within the nRFP, for the provision of the administrative and underwriting services for employee benefits plans on the basis that: a. the initial term of the agreement will be for five years, effective January 1, 2024 and ending December 31, 2028; b. the administration fees will be fixed for the entire term of the initial five year agreement; and c. the agreement will result in City expenses of approximately $43.67 million net of all applicable taxes and charges ($44.44 million net of HST recoveries) for administration fees, premiums and stop loss pooling charges over the initial five-year contract. 2. City Council grant authority to the Controller to enter into an agreement with The Manufacturers Life Insurance Company (Manulife) for the provision of Category B and C Services - Group Life Insurance, Long Term Disability and Accidental Death & Dismemberment, Line of Duty Death (LODD) Insurance Administration/Insurance Benefits; having met all requirements as it applies to the specific Categories of Service within the nRFP, for the provision of the administrative and underwriting services for employee benefits plans on the basis that: a. the initial term of the agreement will be for five years, effective January 1, 2024, and ending December 31, 2028; b. the Long Term Disability administration fees will be fixed for the entire term of the initial agreement; c. the insured rates will be fixed for the first three years of the agreement with the final 2 years of the agreement the insured rates will be determined by applying appropriate weight to the claims experience under the agreement on the basis of the number of employees and the years of experience; and d. the agreement will result in City expenses of approximately $81.82 million net of all applicable taxes and charges ($83.26 million net of HST recoveries) for insurance premiums and administration fees over the initial five-year contract; and 3. City Council grant authority to the Controller to enter into an agreement with Telus Health Solutions Inc (Telus) for the provision of Category D Services Employee Family Assistance Programs; having met all requirements as it applies to the specific Categories of Service within the nRFP, for the provision of an Employee Family Assistance Program (EFAP) on the basis that: a. the initial term of the agreement will be for five years, effective January 1, 2024, and ending December 31, 2028; b. the program fees will be fixed for the first three (3) years of the agreement; c. for the final 2 years of the agreement charges will be determined by applying appropriate weight to the utilization experience based on the number of employees accessing the services over the initial three years of the contract; and d. the agreement will result in City expenses of approximately $8.26 million net of all applicable taxes and charges ($8.40 million net of HST recoveries) for program fees over the initial five-year contract; and 4. City Council grant authority to the Controller to exercise the options to extend for up to two (2) additional separate one (1) year extensions, from January 1, 2029 to December 31, 2030, on the basis that: a. the maximum two-year extension of the Green Shield agreement will result in City expenses of approximately $24.63 million net of all applicable taxes and charges ($25.07 million net of HST recoveries) for administration fees, premiums and stop loss pooling charges; and b. the maximum two-year extension of the Manulife agreement will result in City expenses of approximately $37.63 million net of all applicable taxes and charges ($38.30 million net of HST recoveries) for administration fees and premiums; and c. the maximum two-year extension of the Telus agreement will result in City expenses of approximately $3.58 million net of all applicable taxes and charges ($3.64 million net of HST recoveries) for program fees.
Staff recommendation as filed
The Controller and Chief Procurement Officer recommend that: 1. City Council grant authority to the Controller to enter into an agreement with Green Shield Canada for the provision of Category A and E Services - Extended Health Care and Dental Benefits and Wellness Portal; having met all requirements as it applies to the specific Categories of Service within the nRFP, for the provision of the administrative and underwriting services for employee benefits plans on the basis that: (a) the initial term of the agreement will be for five years, effective January 1, 2024 and ending December 31, 2028; (b) the administration fees will be fixed for the entire term of the initial five year agreement; and (c) the agreement will result in City expenses of approximately $43.67 million net of all applicable taxes and charges ($44.44 million net of HST recoveries) for administration fees, premiums and stop loss pooling charges over the initial five-year contract. 2. City Council grant authority to the Controller to enter into an agreement with The Manufacturers Life Insurance Company (Manulife) for the provision of Category B and C Services - Group Life Insurance, Long Term Disability and Accidental Death & Dismemberment, Line of Duty Death (LODD) Insurance Administration/Insurance Benefits; having met all requirements as it applies to the specific Categories of Service within the nRFP, for the provision of the administrative and underwriting services for employee benefits plans on the basis that: (a) the initial term of the agreement will be for five years, effective January 1, 2024, and ending December 31, 2028; (b) the Long Term Disability administration fees will be fixed for the entire term of the initial agreement; (c) the insured rates will be fixed for the first three years of the agreement with the final 2 years of the agreement the insured rates will be determined by applying appropriate weight to the claims experience under the agreement on the basis of the number of employees and the years of experience; and (d) the agreement will result in City expenses of approximately $81.82 million net of all applicable taxes and charges ($83.26 million net of HST recoveries) for insurance premiums and administration fees over the initial five-year contract; and 3. City Council grant authority to the Controller to enter into an agreement with Telus Health Solutions Inc (Telus) for the provision of Category D Services Employee Family Assistance Programs; having met all requirements as it applies to the specific Categories of Service within the nRFP, for the provision of an Employee Family Assistance Program (EFAP) on the basis that: (a) the initial term of the agreement will be for five years, effective January 1, 2024, and ending December 31, 2028; (b) the program fees will be fixed for the first three (3) years of the agreement; (c) for the final 2 years of the agreement charges will be determined by applying appropriate weight to the utilization experience based on the number of employees accessing the services over the initial three years of the contract; and (d) the agreement will result in City expenses of approximately $8.26 million net of all applicable taxes and charges ($8.40 million net of HST recoveries) for program fees over the initial five-year contract; and 4. City Council grant authority to the Controller to exercise the options to extend for up to two (2) additional separate one (1) year extensions, from January 1, 2029 to December 31, 2030, on the basis that: (a) the maximum two-year extension of the Green Shield agreement will result in City expenses of approximately $24.63 million net of all applicable taxes and charges ($25.07 million net of HST recoveries) for administration fees, premiums and stop loss pooling charges; and (b) the maximum two-year extension of the Manulife agreement will result in City expenses of approximately $37.63 million net of all applicable taxes and charges ($38.30 million net of HST recoveries) for administration fees and premiums; and (c) the maximum two-year extension of the Telus agreement will result in City expenses of approximately $3.58 million net of all applicable taxes and charges ($3.64 million net of HST recoveries) for program fees.
GG4.14adopted
The purpose of this report is to request authority for the Fire Chief and General Manager, Toronto Fire Services to negotiate and enter into a twelve (12) month non-competitive contract to Kodiak Group Holdings Co. operating as o/a Work Authority ("Work Authority"), for the non-exclusive supply and fitting of various required footwear for employees of multiple specific City of Toronto Divisions in the amount of $1,951,161, net of all taxes and charges ($1,985,502 net of HST recoveries), for the period of July 1, 2023 to June 30, 2024 under the same contract terms and conditions set out in RFQ No. 0114-18-0008. Currently, the City has issued a contract to Kodiak Group Holdings Co. operating as (o/a) Work Authority ("Work Authority"), arising from Request for Quotation No. 0114-18-008 ("RFQ No. 0114-18-0008") for the non-exclusive supply of various safety footwear, occupational footwear, and galoshes for male and female employees of various City of Toronto Divisions ("Safety Footwear Contract"). The existing Safety Footwear Contract with Work Authority is set to expire on June 30, 2023. The specific City Divisions listed in Table 1 ("Footwear Divisions"), continue to require the supply of the various safety footwear, occupational footwear, and galoshes for employees, as specified in the Safety Footwear Contract ("Employee Footwear"). A bridging contract for a 12-month period is required due to delays with preparing and issuing a new corporate competitive solicitation. This amendment will ensure continuity of service and avoid any service interruption concerning the supply and fitting of Employee Footwear until June 30, 2024. The General Government Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11.1.
The General Government Committee: 1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), granted authority for the Fire Chief and General Manager, Toronto Fire Services to negotiate and enter into a contract with Kodiak Group Holdings Co. o/a Work Authority, for the non-exclusive supply and fitting of Various Safety Footwear, Occupational Footwear, and Galoshes for employees for the City of Toronto Divisions, specified in Table 1 of this Report, in the amount of $1,951,161 net of all taxes and charges ($1,985,502 net of HST recoveries), for the period of July 1, 2023 to June 30, 2024. the terms and conditions of the contract to be generally in accordance with the current City contract arising from Request for Quotation (RFQ) No. 0114-18-0008, with such necessary amendments to reflect the twelve (12) month term of July 1, 2023 to June 30, 2024, and such other terms and conditions as may be satisfactory to the Fire Chief and General Manager, Toronto Fire Services, and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Fire Chief and General Manager, Toronto Fire Services and Chief Procurement Officer recommend that: 1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grants authority for the Fire Chief and General Manager, Toronto Fire Services to negotiate and enter into a contract with Kodiak Group Holdings Co. o/a Work Authority, for the non-exclusive supply and fitting of Various Safety Footwear, Occupational Footwear, and Galoshes for employees for the City of Toronto Divisions, specified in Table 1 of this Report, in the amount of $1,951,161 net of all taxes and charges ($1,985,502 net of HST recoveries), for the period of July 1, 2023 to June 30, 2024. the terms and conditions of the contract to be generally in accordance with the current City contract arising from Request for Quotation (RFQ) No. 0114-18-0008, with such necessary amendments to reflect the twelve (12) month term of July 1, 2023 to June 30, 2024, and such other terms and conditions as may be satisfactory to the Fire Chief and General Manager, Toronto Fire Services, and in a form satisfactory to the City Solicitor.
GG4.15adopted
The purpose of this report is to advise of the results of Request for Tender, Ariba Document Number 3767978911, Contract 21ECS-LU-10FP, for Construction Services for the Basement Flooding Protection Program Assignments 19-06B/06C/21 and request the authority to enter into an agreement with Green Infrastructure Partners Incorporated in the amount of is $23,802,541 net of all applicable taxes and charges, $26,896,871 including all taxes and applicable charges, $24,221,466 net of Harmonized Sales Tax recoveries. The scope of work includes watermain replacement, sewer upgrades, and state of good repair improvements in Study Area 19. The three basement flooding protection assignments are 19-21 (Almore), 19-06B (Timberlane) and 19-06C (Ellison). The work on Almore Avenue includes storm sewer improvements, watermain replacement as well as upgrades to the sanitary sewer on Almore Avenue from Tillingham Keep to Bathurst Street that are required to support development and growth in Downsview. The work on Ellison Avenue, west of Bathurst Street, includes sanitary sewer storage and storm sewer upgrades. The work on Timberlane Drive, east of Bathurst Street, includes sanitary sewer storage. Construction is expected to commence in June 2023 and be completed in early 2026.
The General Government Committee: 1. In accordance with Section 195-8.4 of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), granted authority to the Interim Chief Engineer and Executive Director, Engineering and Construction Services to negotiate and enter into an agreement with Green Infrastructure Partners Incorporated, being the lowest qualified supplier meeting the requirements of Request for Tender Ariba Document Number 3767978911 to provide Construction Services for Assignments 19-06B/06C/21, under the Basement Flooding Protection Program Phase 4, in the total amount of $23,802,541 net of all applicable taxes and charges, $24,221,466 net of Harmonized Sales Tax recoveries.
Staff recommendation as filed
The Interim Chief Engineer and Executive Director, Engineering and Construction Services and the Chief Procurement Officer recommend that: 1. The General Government Committee, in accordance with Section 195-8.4 of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to the Interim Chief Engineer and Executive Director, Engineering and Construction Services to negotiate and enter into an agreement with Green Infrastructure Partners Incorporated, being the lowest qualified supplier meeting the requirements of Request for Tender Ariba Document Number 3767978911 to provide Construction Services for Assignments 19-06B/06C/21, under the Basement Flooding Protection Program Phase 4, in the total amount of $23,802,541 net of all applicable taxes and charges, $24,221,466 net of Harmonized Sales Tax recoveries.
GG4.16adopted
This report provides the results of the Request for Tender Ariba Document Number 3846791801, Contract Number 22ECS-TI-22SP, for the Port Union Road Widening from Island Road to Lawrence Avenue East and to request authority to award the contract to Grascan Construction Limited, in the amount of $29,939,012 net of all applicable taxes and charges ($30,465,939 net of Harmonized Sales Tax recoveries). The construction for this project is expected to commence in summer 2023 and be completed by fall 2024 and includes the addition of a second northbound lane (to make the road two lanes in each direction), continuous sidewalks, separated bicycle lanes, raised crosswalks and other road safety features.
The General Government Committee: 1. In accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), granted authority to award Ariba Document Number 3846791801, Contract Number 22ECS-TI-22SP, for Port Union Road Widening from Island Road to Lawrence Avenue East and to request authority to award the contract to Grascan Construction Limited, in the amount of $29,939,012 net of all applicable taxes and charges ($30,465,939 net of Harmonized Sales Tax recoveries), having submitted the lowest compliant bid and meeting the specifications in conformance with the Tender requirements.
Staff recommendation as filed
The Interim Chief Engineer and Executive Director, Engineering and Construction Services and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. General Government Committee, in accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to award Ariba Document Number 3846791801, Contract Number 22ECS-TI-22SP, for Port Union Road Widening from Island Road to Lawrence Avenue East and to request authority to award the contract to Grascan Construction Limited, in the amount of $29,939,012 net of all applicable taxes and charges ($30,465,939 net of Harmonized Sales Tax recoveries), having submitted the lowest compliant bid and meeting the specifications in conformance with the Tender requirements.
GG4.17adopted
The purpose of this report is to advise of the results of Request for Proposal, Ariba Document Number 3751442529, Contract Number RFP‑22ECS‑LU‑03FP, for professional engineering services and request the authority to enter into agreements with R.V. Anderson Associates Limited. The scope of work includes preliminary and detailed design, construction administration and post construction services for Lawrence Park Neighborhood Road Reconstruction, Basement Flooding Protection Program Assignments 20‑02, 20‑03 and 20‑05, and for Road Drainage Assignment 20‑06, in the amount of $28,244,663 net of all applicable taxes and charges ($28,741,769 net of Harmonized Sales Tax recoveries). The total duration of this contract is 10 years with completion anticipated in 2033.
The General Government Committee: 1. In accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), granted authority to the Interim Chief Engineer and Executive Director, Engineering and Construction Services to negotiate and enter into an agreement with R.V. Anderson Associates Limited, being the highest overall scoring proponent meeting the requirements of Request for Proposal, Ariba Document Number 3751442529 to provide preliminary design, detailed design, services during construction and post construction for Lawrence Park Neighborhood Road Reconstruction, Basement Flooding Protection Program Assignments 20‑02, 20‑03 and 20‑05, and Road Drainage Assignment 20‑06, under Phase 4 of the Basement Flooding Protection Program, in the total amount of $28,244,663 net of all applicable taxes, $28,741,769 net of Harmonized Sales Tax recoveries as follows: a. Preliminary design, in an amount not to exceed $2,747,500 net of all applicable taxes and charges ($2,795,856 net of Harmonized Sales Tax recoveries), including labour, disbursements, provisional allowances and contingency amounts. b. Detailed design, in an amount not to exceed $8,906,182 net of all applicable taxes and charges ($9,062,931 net of Harmonized Sales Tax recoveries), including labour, disbursements, provisional allowances and contingency amounts. c. Construction administration, in an amount not to exceed $16,237,250 net of all applicable taxes and charges ($16,523,026 net of Harmonized Sales Tax recoveries), including labour, disbursements, provisional allowances and contingency amounts. d. Post construction services, in an amount not to exceed $353,730 net of all applicable taxes and charges ($359,956 net of Harmonized Sales Tax recoveries), including labour, disbursements, provisional allowances and contingency amounts. All in accordance with the terms and conditions as set out in the Request for Proposal and any other terms and conditions satisfactory to the Interim Chief Engineer and Executive Director, Engineering and Construction Services and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Interim Chief Engineer and Executive Director, Engineering and Construction Services and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. The General Government Committee, in accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to the Interim Chief Engineer and Executive Director, Engineering and Construction Services to negotiate and enter into an agreement with R.V. Anderson Associates Limited, being the highest overall scoring proponent meeting the requirements of Request for Proposal, Ariba Document Number 3751442529 to provide preliminary design, detailed design, services during construction and post construction for Lawrence Park Neighborhood Road Reconstruction, Basement Flooding Protection Program Assignments 20‑02, 20‑03 and 20‑05, and Road Drainage Assignment 20‑06, under Phase 4 of the Basement Flooding Protection Program, in the total amount of $28,244,663 net of all applicable taxes, $28,741,769 net of Harmonized Sales Tax recoveries as follows: a) Preliminary design, in an amount not to exceed $2,747,500 net of all applicable taxes and charges ($2,795,856 net of Harmonized Sales Tax recoveries), including labour, disbursements, provisional allowances and contingency amounts. b) Detailed design, in an amount not to exceed $8,906,182 net of all applicable taxes and charges ($9,062,931 net of Harmonized Sales Tax recoveries), including labour, disbursements, provisional allowances and contingency amounts. c) Construction administration, in an amount not to exceed $16,237,250 net of all applicable taxes and charges ($16,523,026 net of Harmonized Sales Tax recoveries), including labour, disbursements, provisional allowances and contingency amounts. d) Post construction services, in an amount not to exceed $353,730 net of all applicable taxes and charges ($359,956 net of Harmonized Sales Tax recoveries), including labour, disbursements, provisional allowances and contingency amounts. All in accordance with the terms and conditions as set out in the Request for Proposal and any other terms and conditions satisfactory to the Interim Chief Engineer and Executive Director, Engineering and Construction Services and in a form satisfactory to the City Solicitor.
GG4.18adopted
This report provides the results of the Request for Tender Ariba Document Number 3850138283, Contract Number 23ECS-RD-15LR, to provide construction services for a portion of the Transportation Services 2023 Local Roads Resurfacing Program and to request authority to award the contract to Viola Management Incorporated, in the amount of $28,168,691 net of all applicable taxes and charges ($28,664,460 net of Harmonized Sales Tax recoveries). The scope of work includes milling and paving of roadway asphalt, as well as the removal and replacement of deficient concrete curbs and sidewalks to maintain a state of good repair. This work is planned to be completed in 2023.
The General Government Committee: 1. In accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), granted authority to award Contract Number 23ECS-RD-15LR, Ariba Document Number 3850138283, for the 2023 Local Road Resurfacing Program in the amount of $28,168,691 net of all applicable taxes and charges ($28,664,460 net of Harmonized Sales Tax recoveries) to Viola Management Incorporated, having submitted the lowest compliant bid and meeting the specifications in conformance with the Tender requirements.
Staff recommendation as filed
The Interim Chief Engineer and Executive Director, Engineering and Construction Services and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. General Government Committee, in accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to award Contract Number 23ECS-RD-15LR, Ariba Document Number 3850138283, for the 2023 Local Road Resurfacing Program in the amount of $28,168,691 net of all applicable taxes and charges ($28,664,460 net of Harmonized Sales Tax recoveries) to Viola Management Incorporated, having submitted the lowest compliant bid and meeting the specifications in conformance with the Tender requirements.
GG4.19amended
The purpose of this report is to advise on the results of the Negotiated Request for Proposal (nRFP) Doc3823446646 for the provision of School Crossing Guard Services at various locations across the City of Toronto, and to request authority for the General Manager, Transportation Services to enter into legal agreements with the top-ranked Suppliers meeting the requirements set out in the nRFP - Carraway Inc., Ottawa Safety Council, and Synergy Protection Group Inc. - for a period of two (2) years from the date of award, with an option to renew for three (3) additional one-year periods. The total cost to the City of awarding contracts to all three (3) Suppliers is $164,538,037 net of all taxes, $185,927,981 including HST and applicable charges and $167,433,906 net of HST recoveries). The above costs are inclusive of contingency and estimated 3% year-over-year CPI adjustment to reflect the CPI price escalation for each year starting in 2024, as per the terms of the nRFP. This nRFP was developed strategically to source School Crossing Guard Services by the City's Transportation Services and Purchasing and Materials Management Division's Category Management and Strategic Sourcing (CMSS) team. As a result of this nRFP the City achieved an optimized shift distribution model to meet the increased service requirements at various locations requiring School Crossing Guard Services.
The General Government Committee: 1. Granted authority to the General Manager, Transportation Services to enter into, and execute an agreement for the provision of School Crossing Guard Services, with: a. Carraway Inc. at various locations in the City within Zone 1 - North and Zone 3 - East, as identified in the nRFP, for a period of two (2) years from date of award with an option to renew for three (3) additional one-year periods, in the amount of $62,297,571 net of all applicable charges and taxes ($70,396,255 including HST and all other charges, and $63,394,008 net of HST recoveries) in accordance with terms and conditions as set out in the nRFP and any other terms and conditions satisfactory to the General Manager, Transportation Services, and in a form satisfactory to the City Solicitor. The above costs are inclusive of contingency funds, supplier-offered volume discounts and estimated 3% price adjustment applied annually to account for inflation. b. Synergy Protection Group Inc. at various locations in the City within Zone 2 - South, as identified in the nRFP, for a period of two (2) years from date of award with an option to renew for three (3) additional one-year periods, in the amount of $66,854,869 net of all applicable charges and taxes ($75,546,001 including HST and all other charges, and $68,031,514 net of HST recoveries) in accordance with terms and conditions as set out in the nRFP and any other terms and conditions satisfactory to the General Manager, Transportation Services, and in a form satisfactory to the City Solicitor. The above costs are inclusive of contingency funds, supplier-offered volume discounts and estimated 3% price adjustment applied annually to account for inflation. c. Ottawa Safety Council at various locations in the City within Zone 4 - West, as identified in the nRFP, for a period of two (2) years from date of award with an option to renew for three (3) additional one-year periods, in the amount of $35,385,597 net of all applicable charges and taxes ($39,985,725 including HST and all other charges, and $36,008,384 net of HST recoveries) in accordance with terms and conditions set out in the nRFP and any other terms and conditions satisfactory to the General Manager, Transportation Services, and in a form satisfactory to the City Solicitor. The above costs are inclusive of contingency funds, supplier-offered volume discounts and estimated 3% price adjustment applied annually to account for inflation. 2. Requested the General Manager, Transportation Services to report to the appropriate committee in the first quarter of 2024 on the feasibility of bringing Crossing Guard Services under the purview of the City of Toronto at the end of the two year contract option.
Staff recommendation as filed
The General Manager, Transportation Services and the Chief Procurement Officer recommend that: 1. The General Government Committee grant authority to the General Manager, Transportation Services to enter into, and execute an agreement for the provision of School Crossing Guard Services, with: a. Carraway Inc. at various locations in the City within Zone 1 - North and Zone 3 - East, as identified in the nRFP, for a period of two (2) years from date of award with an option to renew for three (3) additional one-year periods, in the amount of $62,297,571 net of all applicable charges and taxes ($70,396,255 including HST and all other charges, and $63,394,008 net of HST recoveries) in accordance with terms and conditions as set out in the nRFP and any other terms and conditions satisfactory to the General Manager, Transportation Services, and in a form satisfactory to the City Solicitor. The above costs are inclusive of contingency funds, supplier-offered volume discounts and estimated 3% price adjustment applied annually to account for inflation. b. Synergy Protection Group Inc. at various locations in the City within Zone 2 - South, as identified in the nRFP, for a period of two (2) years from date of award with an option to renew for three (3) additional one-year periods, in the amount of $66,854,869 net of all applicable charges and taxes ($75,546,001 including HST and all other charges, and $68,031,514 net of HST recoveries) in accordance with terms and conditions as set out in the nRFP and any other terms and conditions satisfactory to the General Manager, Transportation Services, and in a form satisfactory to the City Solicitor. The above costs are inclusive of contingency funds, supplier-offered volume discounts and estimated 3% price adjustment applied annually to account for inflation. c. Ottawa Safety Council at various locations in the City within Zone 4 - West, as identified in the nRFP, for a period of two (2) years from date of award with an option to renew for three (3) additional one-year periods, in the amount of $35,385,597 net of all applicable charges and taxes ($39,985,725 including HST and all other charges, and $36,008,384 net of HST recoveries) in accordance with terms and conditions set out in the nRFP and any other terms and conditions satisfactory to the General Manager, Transportation Services, and in a form satisfactory to the City Solicitor. The above costs are inclusive of contingency funds, supplier-offered volume discounts and estimated 3% price adjustment applied annually to account for inflation.
GG4.20adopted
This purpose of this report is to advise of the results of the Request for Proposal ("RFP") Ariba Document Number 3743044527 for Supply and Delivery of Groceries, Frozen Foods, Seafood, Milk & Dairy Products, Meat and Meat Products, Oral Nutritional Supplements and Tube-feeding Formulas and other related services to various Homes as and when required by the Seniors Services and Long-Term Care Division, Shelter Support and Housing Administration Division, and Children's Services Division. Existing bridging contracts will expire on September 30, 2023 for Seniors Services and Long-Term Care Division and Children's Services Division, and on April 30, 2024 for Shelter Support and Housing Administration Division, and new contracts are necessary to continue the service. The staff are requesting authority to award the contract to Sysco Toronto, a Division of Sysco Canada Inc. in the amount of $96,351,234 net of all applicable taxes and charges ($96,489,033 net Harmonized Sales Tax recoveries).
The General Government Committee: 1. In accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), granted authority to award Ariba Document Number 3743044527. This award is for the Supply and Delivery of Groceries, Frozen Foods, Seafood, Milk & Dairy Products, Meat and Meat Products, Oral Nutritional Supplements and Tube-feeding Formulas and other related services. The contract is awarded to Sysco Toronto, a Division of Sysco Canada Inc., the highest scoring Proponent in conformance with the Request for Proposal requirements. The contract amount is $96,351,234 net of all applicable taxes and charges ($96,489,033 net Harmonized Sales Tax recoveries).
Staff recommendation as filed
The General Manager, Seniors Services and Long-Term Care and the Chief Procurement Officer recommend that: 1. The General Government Committee, in accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to award Ariba Document Number 3743044527. This award is for the Supply and Delivery of Groceries, Frozen Foods, Seafood, Milk & Dairy Products, Meat and Meat Products, Oral Nutritional Supplements and Tube-feeding Formulas and other related services. The contract is awarded to Sysco Toronto, a Division of Sysco Canada Inc., the highest scoring Proponent in conformance with the Request for Proposal requirements. The contract amount is $96,351,234 net of all applicable taxes and charges ($96,489,033 net Harmonized Sales Tax recoveries).
GG4.21adopted
CLASS is an enterprise system, supplied by Active Network LLC and used by Parks, Forestry & Recreation (PFR), Economic Development & Culture (EDC), Toronto Employment & Social Services, Revenue Services and the City Clerk's Office. The City has been using CLASS for program registration, facility booking and cashiering since 1999. CLASS has reached its end of useful life and a replacement system is required. The purpose of this report is to advise on the results of the Negotiable Request For Proposal (nRFP) Document Number 2915353397 for the provision of a Program Registration and Recreation Facilities/Space Booking System, and to seek authority from City Council to enter into an agreement with the recommended proponent, Active Network LLC, for a fixed period of seven years from the date of award, with the option to renew for up to five consecutive, one year periods, for the provision of ACTIVENet, a software system that will replace CLASS and be used for program registration and facilities/space booking services for PFR and EDC divisions. The scope of this nRFP includes PFR and EDC divisions, however, the proposed agreement allows for and may be used by any City division, where deemed fit and where in compliance with relevant by-laws, and purchasing policies and procedures. The cost of the initial seven year contract period, inclusive of system configuration, product development, services and annual fees is $10,257,675 excluding all applicable taxes and charges ($10,438,210 net of Harmonized Sales Tax recoveries). The City has negotiated the option to renew the contract for five consecutive, one year periods. The total cost of the 12 year period identified in contract is $16,209,021 excluding all applicable taxes and charges ($16,494,300 net of Harmonized Sales Tax recoveries).
The General Government Committee recommends that: 1. City Council grant authority to the General Manager, Parks, Forestry and Recreation, and the Chief Technology Officer to enter into, and execute an agreement, and any ancillary documents required to give effect to the agreement, with Active Network LLC, being the top-ranked proponent meeting the requirements set out in the nRFP Document Number 2915353397 for the provision and use of the ACTIVENet registration and booking system for an initial term of seven years from date of award in the amount of $10,257,675 excluding all applicable taxes and charges ($10,438,210 net of Harmonized Sales Tax recoveries) with the option to renew for up to five separate one year periods totaling an amount of $5,951,346 excluding all applicable taxes and charges ($6,056,090 net of Harmonized Sales Tax recoveries) for a total contract award value, inclusive of option years, in the amount of $16,209,021 excluding all applicable taxes and charges ($16,494,300 net of Harmonized Sales Tax Recoveries). The agreement will be in accordance with the terms and conditions as set out in the nRFP and satisfactory to the General Manager, Parks, Forestry and Recreation, and the Chief Technology Officer, and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The General Manager, Parks, Forestry and Recreation, the Chief Technology Officer and the Chief Procurement Officer recommend that: 1. City Council grant authority to the General Manager, Parks, Forestry and Recreation, and the Chief Technology Officer to enter into, and execute an agreement, and any ancillary documents required to give effect to the agreement, with Active Network LLC, being the top-ranked proponent meeting the requirements set out in the nRFP Document Number 2915353397 for the provision and use of the ACTIVENet registration and booking system for an initial term of seven years from date of award in the amount of $10,257,675 excluding all applicable taxes and charges ($10,438,210 net of Harmonized Sales Tax recoveries) with the option to renew for up to five separate one year periods totaling an amount of $5,951,346 excluding all applicable taxes and charges ($6,056,090 net of Harmonized Sales Tax recoveries) for a total contract award value, inclusive of option years, in the amount of $16,209,021 excluding all applicable taxes and charges ($16,494,300 net of Harmonized Sales Tax Recoveries). The agreement will be in accordance with the terms and conditions as set out in the nRFP and satisfactory to the General Manager, Parks, Forestry and Recreation, and the Chief Technology Officer, and in a form satisfactory to the City Solicitor.
GG4.22adopted
In December 2020, City Council authorized the City of Toronto to enter into a Design Services Funding Agreement with Toronto Community Housing Corporation (TCHC) and to transfer funds for the design of the St. James Town Open Space and Public Realm. The City is now seeking authority to enter into a Construction Management Agreement with TCHC and transfer up to $4.722 million for project construction costs. The construction will be managed by TCHC in coordination with the City and is anticipated to start in 2024 and last until approximately 2027. The project is located within land owned by TCHC and comprises a large open space, a shared walking/cycling corridor (formerly referred to as Ontario Street South) and the public realm surrounding the TCHC buildings located at 275 Bleecker Street and 200 Wellesley Street East. The open space will become a City park (limits yet to be defined) and a walking/cycling corridor under a lease agreement with TCHC. The term of the lease will commence once construction of the park is complete. The future park is designed to increase the amount and quality of green space in the St. James Town neighbourhood and will include a playground, water play, a large open lawn and a stage.
The General Government Committee recommends that: 1. City Council authorize the City of Toronto to enter into, and the General Manager, Parks, Forestry and Recreation in consultation with the General Manager, Transportation Services to execute on behalf of the City, a Construction Management Agreement with Toronto Community Housing Corporation for the construction of the above base park and public realm components of the subject land at 200 Wellesley Street East and 275 Bleecker Street on terms and conditions acceptable to the General Manager, Parks, Forestry and Recreation and the General Manager, Transportation Services, in a form satisfactory to the City Solicitor, and in accordance with City policies applicable to capital projects, including compliance with the City's fair wage policy and other procurement policies, as well as the City's Labour Trades Contractual Obligations in the Construction Industry. 2. City Council authorize the General Manager, Parks, Forestry and Recreation to transfer up to $4.615 million from Parks, Forestry and Recreation's 2023 Council Approved Capital Budget and 2024-2032 Capital Plan from the St. James Town Open Space Construction (account CPR117-52-39) sub-project in the Park Development project, with funding from the Section 37 community benefits received from 6 - 16 Glen Road, 4 - 100 Howard Street, and 603 - 611 Sherbourne Street (source account: XR3026-3701030), subject to entering into a Construction Management Agreement with Toronto Community Housing Corporation, to fund the City's cash portion for the construction of above base park and public realm components of the subject land at 200 Wellesley Street East and 275 Bleecker Street. 3. City Council authorize the City of Toronto to enter into a lease agreement with Toronto Community Housing Corporation, to lease the future park for nominal consideration, on terms as generally set out in the Term Sheet attached as Schedule B to the Design Services Agreement authorized by adoption of TE21.62 on December 16, 17 and 18, 2020 and appended to the report (May 12, 2023) from the General Manager, Parks, Forestry and Recreation and the General Manager, Transportation Services as Attachment 2. 4. City Council authorize the City of Toronto to transfer funding to Toronto Community Housing Corporation on the condition that Toronto Community Housing Corporation must enter into an acceptable Construction Management Agreement, and that within the Agreement there is included a condition that Toronto Community Housing Corporation should be contractually obligated to enter into a lease with the City before the City advances any funding for the project.
Staff recommendation as filed
The General Manager, Parks, Forestry and Recreation, and the General Manager, Transportation Services recommend that: 1. City Council authorize the City of Toronto to enter into, and the General Manager, Parks, Forestry and Recreation in consultation with the General Manager, Transportation Services to execute on behalf of the City, a Construction Management Agreement with Toronto Community Housing Corporation for the construction of the above base park and public realm components of the subject land at 200 Wellesley Street East and 275 Bleecker Street on terms and conditions acceptable to the General Manager, Parks, Forestry and Recreation and the General Manager, Transportation Services, in a form satisfactory to the City Solicitor, and in accordance with City policies applicable to capital projects, including compliance with the City's fair wage policy and other procurement policies, as well as the City's Labour Trades Contractual Obligations in the Construction Industry. 2. City Council authorize the General Manager, Parks, Forestry and Recreation to transfer up to $4.615 million from Parks, Forestry and Recreation's 2023 Council Approved Capital Budget and 2024-2032 Capital Plan from the St. James Town Open Space Construction (account CPR117-52-39) sub-project in the Park Development project, with funding from the Section 37 community benefits received from 6 - 16 Glen Road, 4 - 100 Howard Street, and 603 - 611 Sherbourne Street (source account: XR3026-3701030), subject to entering into a Construction Management Agreement with Toronto Community Housing Corporation, to fund the City's cash portion for the construction of above base park and public realm components of the subject land at 200 Wellesley Street East and 275 Bleecker Street. 3. City Council authorize the City of Toronto to enter into a lease agreement with Toronto Community Housing Corporation, to lease the future park for nominal consideration, on terms as generally set out in the Term Sheet attached as Schedule B to the Design Services Agreement authorized by adoption of TE21.62 on December 16, 17 and 18, 2020 and appended to this report as Attachment 2. 4. City Council authorize the City of Toronto to transfer funding to Toronto Community Housing Corporation on the condition that Toronto Community Housing Corporation must enter into an acceptable Construction Management Agreement, and that within the Agreement there is included a condition that Toronto Community Housing Corporation should be contractually obligated to enter into a lease with the City before the City advances any funding for the project.
GG4.23adopted
This report seeks authority to initiate expropriation proceedings for the fee simple interest of a small rectangular portion (approximately 40 square metres) of the property municipally known as 165 The Queensway (the "Property") for the purposes of road safety enhancements, construction, maintenance and any future repairs to that portion of the road network as part of Transportation Services' The Queensway Complete Street project (the "Project"). This is Stage One of the expropriation process. Should City Council adopt the recommendations in this report, City staff may serve and publish the Notice of Application for Approval to Expropriate on each registered owner. Owners, as defined in the Expropriations Act (the "Act"), will have 30 days to request a hearing into whether the City's proposed taking is fair, sound and reasonably necessary. Staff may report back to City Council with a Stage Two report, providing details on property values and other costs, and if the Hearing of Necessity is requested, the report of the Ontario Land Tribunal. The proposed expropriation would only be effected, after adoption by City Council, as approving authority, of the Stage Two report, by registration of an expropriation plan, which would then be followed by the service of notices as required by the Act. Before the City could take possession of the expropriated property, offers of compensation based on appraisal reports must be served on each registered owner.
The General Government Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, to continue negotiations to acquire a small rectangular portion (approximately 40 square metres) of the property municipally known as 165 The Queensway, as set out in Appendix A and as illustrated as Part 1 on Plan 66R-33117 attached as Appendix B (the "Property") to the report (May 25, 2023) from the Executive Director, Corporate Real Estate Management, and authorize the initiation of expropriation proceedings for the Property, for the purpose of constructing road enhancements at the intersection of The Queensway and Park Lawn Road as part of The Queensway Complete Street project. 2. City Council grant authority to serve and publish the Notices of Application for Approval to Expropriate Land for the Property, to forward to the Ontario Land Tribunal any requests for hearings that are received, to attend the hearing(s) to present the City's position, and to report the Ontario Land Tribunal's recommendations to City Council for its consideration.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, to continue negotiations to acquire a small rectangular portion (approximately 40 square metres) of the property municipally known as 165 The Queensway, as set out in Appendix A and as illustrated as Part 1 on Plan 66R-33117 attached as Appendix B (the "Property"), and authorize the initiation of expropriation proceedings for the Property, for the purpose of constructing road enhancements at the intersection of The Queensway and Park Lawn Road as part of The Queensway Complete Street project. 2. City Council grant authority to serve and publish the Notices of Application for Approval to Expropriate Land for the Property, to forward to the Ontario Land Tribunal any requests for hearings that are received, to attend the hearing(s) to present the City's position, and to report the Ontario Land Tribunal's recommendations to City Council for its consideration.
GG4.24adopted
On October 1 and 4, 2021, City Council authorized the initiation of expropriation proceedings for permanent and temporary easements required from the owners of the properties known municipally as 19, 21, 23, 25 and 27 Halford Avenue (the "Property Requirements"). The acquisition of these easements is essential to Transportation Services' project to (i) the removal of the current retaining wall, (ii) the construction and of a new retaining wall, and (iii) all works ancillary thereto (the "Project"). This report relates to the second stage of the expropriation process. During the first stage and in accordance with the Expropriations Act (the "Act"), Notices of Application for Approval to Expropriate were served on all applicable "registered owners", who had 30 days to request an inquiry into whether the proposed taking is fair, sound, and reasonably necessary. On February 3, 2021, a hearing was held by the Ontario Land Tribunal (the "OLT") with respect to the temporary and permanent easements required from the owner of the property municipally known as 19 Halford Avenue. The City subsequently received a report from the Ontario Land Tribunal on April 19, 2023 concluding that the proposed temporary and permanent easements required from the owner of 19 Halford Avenue was fair, sound and reasonably necessary. To comply with the legislative requirements of the Act, the report of the Ontario Land Tribunal, attached as Appendix A to this report, must be considered by City Council before it exercises its discretion as approving authority to authorize the expropriation by this Stage Two Report. If authorized, the Expropriation Plans will be registered and associated notices served. Statutory Offers of Compensation must be served prior to the City taking possession of the expropriated properties. The Property Requirements have changed slightly since Council's initial approval of the expropriation in October 2021 and are set out in Appendix B and shown on Appendices B1 to and including B5.
The General Government Committee recommends that: 1. City Council, as approving authority under the Expropriations Act, consider the report of the Ontario Land Tribunal attached as Appendix A to the report (May 15, 2023) from the Executive Director, Corporate Real Estate Management. 2. City Council, as approving authority under the Expropriations Act, approve the expropriation for permanent and temporary easements required from the owners of the properties known municipally as 19, 21, 23, 25 and 27 Halford Avenue (the "Property Requirements") as set out in Appendix B to the report (May 15, 2023) from the Executive Director, Corporate Real Estate Management for municipal purposes including (i) the removal of the current retaining wall, (ii) the construction and of a new retaining wall, and (iii) all works ancillary thereto (the "Project"). 3. City Council authorize the City of Toronto, as expropriating authority under the Expropriations Act, to take all necessary steps to comply with the Expropriations Act, including but not limited to the preparation and registration of an Expropriation Plan, and service of Notices of Expropriation, Notices of Election and Notices of Possession, as may be required. 4. City Council authorize the Director, Transaction Services, Corporate Real Estate Management, or their designate to obtain an appraisal report to value the Property Requirements, and to prepare and serve an Offer of Compensation on all registered owners of 19, 21, 23, 25 and 27 Halford Avenue, at the appraised value, all in accordance with the requirements in the Expropriations Act. 5. City Council authorize the Director, Transaction Services, Corporate Real Estate Management, or their designate to sign the Offer of Compensation for the owners of 19, 21, 23, 25 and 27 Halford Avenue, on behalf of the City. 6. City Council authorize the public release of the confidential information contained in Confidential Attachment 1 to the report (May 15, 2023) from the Executive Director, Corporate Real Estate Management once there has been a final determination of all claims and compensation payable to the owners of 19, 21, 23, 25 and 27 Halford Avenue by arbitration, appeal or settlement to the satisfaction of the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council, as approving authority under the Expropriations Act, consider the report of the Ontario Land Tribunal attached as Appendix A. 2. City Council, as approving authority under the Expropriations Act, approve the expropriation for permanent and temporary easements required from the owners of the properties known municipally as 19, 21, 23, 25 and 27 Halford Avenue (the "Property Requirements") as set out in Appendix B for municipal purposes including (i) the removal of the current retaining wall, (ii) the construction and of a new retaining wall, and (iii) all works ancillary thereto (the "Project"). 3. City Council authorize the City of Toronto, as expropriating authority under the Expropriations Act, to take all necessary steps to comply with the Expropriations Act, including but not limited to the preparation and registration of an Expropriation Plan, and service of Notices of Expropriation, Notices of Election and Notices of Possession, as may be required. 4. City Council authorize the Director, Transaction Services, Corporate Real Estate Management, or their designate to obtain an appraisal report to value the Property Requirements, and to prepare and serve an Offer of Compensation on all registered owners of 19, 21, 23, 25 and 27 Halford Avenue, at the appraised value, all in accordance with the requirements in the Expropriations Act. 5. City Council authorize the Director, Transaction Services, Corporate Real Estate Management, or their designate to sign the Offer of Compensation for the owners of 19, 21, 23, 25 and 27 Halford Avenue, on behalf of the City. 6. City Council authorize the public release of the confidential information contained in Confidential Attachment 1 once there has been a final determination of all claims and compensation payable to the owners of 19, 21, 23, 25 and 27 Halford Avenue by arbitration, appeal or settlement to the satisfaction of the City Solicitor.
GG4.25adopted
The purpose of this report is to seek Council authority to enter into a non-exclusive nominal license agreement (the "License Agreement") with FoodShare Toronto #10739 (the "Licensee") over a portion of the City-owned land municipally known as 9 Bonar Place (the "Licensed Area") as more particularly outlined in Appendix A and Appendix B of this report, for an initial term of five years for the purposes of operating a community garden (the "Community Garden"). Toronto Parking Authority ("TPA") operates 9 Bonar Place as a municipal parking facility - Carpark 241 (the "Parking Facility").
The General Government Committee recommends that: 1. City Council authorize the City to enter into a license agreement (the "License Agreement") with FoodShare Toronto #10739 for a portion of the City-owned lands municipally known as 9 Bonar Place as outlined in Appendix A and Appendix B to the report (May 15, 2023) from the Executive Director, Corporate Real Estate Management substantially on the terms and conditions set out in Appendix C to the report (May 15, 2023) from the Executive Director, Corporate Real Estate Management and on such other or amended terms and conditions acceptable to the Executive Director, Corporate Real Estate Management, and in a form acceptable to the City Solicitor. 2. City Council authorize each of the Executive Director, Corporate Real Estate Management, and the Director, Transaction Services, Corporate Real Estate Management individually to execute the License Agreement, and any related documents on behalf of the City. 3. City Council authorize the Executive Director, Corporate Real Estate Management, their successors and designates, to administer and manage the License Agreement, including the provision of any consents, approvals, waivers, notices (including notice of termination) provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters to City Council for direction and determination.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council authorizes the City to enter into a license agreement (the "License Agreement") with FoodShare Toronto #10739 for a portion of the City-owned lands municipally known as 9 Bonar Place as outlined in Appendix A and Appendix B of this report, substantially on the terms and conditions set out in Appendix C and on such other or amended terms and conditions acceptable to the Executive Director, Corporate Real Estate Management, and in a form acceptable to the City Solicitor. 2. City Council authorizes each of the Executive Director, Corporate Real Estate Management, and the Director, Transaction Services, Corporate Real Estate Management individually to execute the License Agreement, and any related documents on behalf of the City. 3. City Council authorizes the Executive Director, Corporate Real Estate Management, their successors and designates, to administer and manage the License Agreement, including the provision of any consents, approvals, waivers, notices (including notice of termination) provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters to City Council for direction and determination.
GG4.26adopted
ModernTO: 610 Bay Street and 130 Elizabeth Street - Results of Request for Expression of Interest
At its meeting on April 24th, 2023, the Board of Directors of CreateTO considered item RA4.6 and made recommendations to City Council. Summary from the report (April 6, 2023) from the Chief Financial Officer, CreateTO: The purpose of this report is to provide an update to the CreateTO Board and City Council on the direction received in EX31.10 (ModernTO: Unlocking Eight City-Owned Properties) to issue a Request for Expression of Interest to the development and not-for-profit communities for the redevelopment of the former Toronto Coach Terminal and Annex Building at 610 Bay Street and 130 Elizabeth Street (the "Properties"). On November 24, 2022, CreateTO in conjunction with City stakeholders, issued a Request for Expression of Interest ("REOI") to the development and not-for-profit communities as Stage One of a Two-Stage Market Offering Process for the redevelopment of 610 Bay Street and 130 Elizabeth Street that prioritizes: the delivery of affordable housing; a Paramedics Multi-Hub; delivery of commercial space targeted to the Medical Sciences sector; and, adaptive reuse of a significant heritage building while adhering to the City's strategic investment policy. This offering was open to the development community for a period of 12 weeks, with responses received on February 9, 2023. Under the direction of a Fairness Monitor, responses were reviewed, evaluated, and scored, resulting in a shortlist of preferred proponents (the "Shortlisted Proponents") that were identified to be invited to respond to an upcoming Request for Proposal ("RFP") as Stage Two of the Two-Stage Market Offering Process for the redevelopment of the Properties. CreateTO is proposing to invite the Shortlisted Proponents identified in Confidential Attachment 2 to participate in the future Stage Two RFP process, which is scheduled to begin in the second quarter of 2023.
The General Government Committee recommends that: 1. City Council approve the shortlist of preferred proponents for the redevelopment of 610 Bay Street and 130 Elizabeth Street, identified in Confidential Attachment 2 to the report (April 6, 2023) from the Chief Executive Officer, CreateTO. 2. City Council authorize CreateTO to issue a Request for Proposal to the Shortlisted Proponents for the redevelopment of 610 Bay Street and 130 Elizabeth Street that prioritizes the delivery of affordable housing, a Paramedics Multi-Hub, employment opportunities with a preference for life science and biomedical uses, and the adaptive reuse of the heritage bus terminal while adhering to the City's strategic investment policy, and to report back to the Board of Directors with the results of the Request for Proposal process. 3. City Council direct that the information in Confidential Attachments 1 and 2 to the report (April 6, 2023) from the Chief Executive Officer, CreateTO remain confidential as it relates to a proposed or pending acquisition or disposition of property belonging to the City and a plan to be applied to negotiations carried on or to be carried on by or on behalf of the Board of Directors of CreateTO and the City.
Staff recommendation as filed
The Board of Directors of CreateTO recommends that: 1. City Council approve the shortlist of preferred proponents for the redevelopment of 610 Bay Street and 130 Elizabeth Street, identified in Confidential Attachment 2 to the report (April 6, 2023) from the Chief Executive Officer, CreateTO. 2. City Council authorize CreateTO to issue a Request for Proposal to the Shortlisted Proponents for the redevelopment of 610 Bay Street and 130 Elizabeth Street that prioritizes the delivery of affordable housing, a Paramedics Multi-Hub, employment opportunities with a preference for life science and biomedical uses, and the adaptive reuse of the heritage bus terminal while adhering to the City's strategic investment policy, and to report back to the Board of Directors with the results of the Request for Proposal process. 3. City Council direct that the information in Confidential Attachments 1 and 2 to the report (April 6, 2023) from the Chief Executive Officer, CreateTO remain confidential as it relates to a proposed or pending acquisition or disposition of property belonging to the City and a plan to be applied to negotiations carried on or to be carried on by or on behalf of the Board of Directors of CreateTO and the City.
GG4.27amended
Report Back on Facilities Management - Custodial Services
This report provides supplementary details on Corporate Real Estate Management's (CREM) custodial services, including the current cleaning approach under the ModernTO program, historical and current staffing information, and the use of contracted cleaning services, as directed by City Council during the May 2023 City Council meeting for the Deputy City Manager, Corporate Services to report back on: a. the cleaning approach for the Return to Work under ModernTO's desk and space sharing plan which takes post -pandemic requirements into consideration; b. whether recommendations 10 and 11 of Item 2012.GM12.21 remain in force or whether they need to be reconfirmed by City Council; c. a breakdown of the cleaners and supervisors hired by Corporate Real Estate Management between 2012 and 2023 including whether they are part-time or full-time; and d. a yearly breakdown of the number of Corporate Real Estate Management operated buildings for which the cleaning is sub-contracted from 2012 to 2023.
The General Government Committee recommends that: 1. City Council request the Deputy City Manager, Corporate Services to report to the July 10, 2023 meeting of General Government Committee on: a. the number of cleaners who have had their full time hours restored; and b. any further plans to restore the Full Time Cleaner complement to the 2012 level of 120.
Staff recommendation as filed
The Deputy City Manager, Corporate Services recommends that: 1. City Council receive this report for information.
GG4.28adopted
Fleet Services' Report of the City of Toronto's Fleet Availability and Utilization Rates
The purpose of this report is to provide an update to the General Government Committee (GGC) on Fleet Services' actions of reducing vehicle and equipment downtime and minimizing the number of underutilized vehicles as requested by City Council on December 15, 2021 (Item - 2021.GL27.22).
The General Government Committee: 1. Received the report (May 8, 2023) from the General Manager, Fleet Services, for information.
Staff recommendation as filed
The General Manager, Fleet Services recommends that: 1. The General Government Committee receives this report for information.
GG4.29adopted
Fair Wage Office - 2022 Annual Report
This report provides an overview of the activities of the Fair Wage Office for 2022.
The General Government Committee: 1. Received the report (May 15, 2023) from the Manager, Fair Wage Office, for information.
Staff recommendation as filed
The Manager, Fair Wage Office recommends that: 1. The General Government Committee receive this report for information.
GG4.30adopted
2022 Update on Fire and Life Safety Compliance at the City of Toronto
This report provides the annual status update on fire and life safety compliance at the City of Toronto ("the City"), as directed by City Council (AU13.11). The report reviews the 2021 and 2022 compliance rates against the 2018, 2019 and 2020 baseline data. Both record completion and compliance rates have continued to improve since the implementation of the Fire and Life Safety Program Office. Throughout 2022, Corporate Real Estate Management (C.R.E.M.) continued to centralize and standardize fire and life safety services in City-owned buildings. Despite the challenges resulting from the COVID-19 pandemic, Corporate Real Estate Management (C.R.E.M.) has made significant progress implementing the Master Fire Program, awarded new competitive procurements for inspections, tested and maintained services, and recruited new staff to enable the hybrid service model.
The General Government Committee: 1. Received the report (May 15, 2023) from the Executive Director, Corporate Real Estate Management, for information.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council receive this report for information.