Award of Request for Proposal 0613-18-0154 to Yummy Catering Services for the Non-Exclusive Supply and Delivery of prepared foods to various City of Toronto Child Care Centres

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The decision

2019-05-01 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 24, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal 0613-18-0154 Description: For the non-exclusive supply and delivery to develop nutritious menus and supply and deliver associated prepared lunches and snacks to various City of Toronto Early Learning and Child Care Centres, as required by the City's Children's Services Division, in accordance with the terms and conditions and in the form set out in Appendix B (the list of all Centres).

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This will be required for the period of one year from date of award to April 30, 2020 with the option to renew for four (4) additional separate one (1) year terms at the sole discretion of the City and subject to budget approval(s). Recommended Bidder: Yummy Catering Services Inc. Contract Award Value: $2,273,915 net of all applicable taxes and charges (including 15 percent for miscellaneous) $2,569,524 including all applicable taxes and charges $2,313,936 net of HST recoveries The contract is expected to start on date of award and end on April 30, 2020 Option Year 1: May 1, 2020 to April 30, 2021 $2,342,133 net of all applicable taxes and charges (including 15 percent for miscellaneous) $2,646,610 including HST and all applicable charges $2,383,355 net of HST recoveries Option Year 2 (May 1, 2021 to April 30, 2022) 2,412,397 net of all applicable taxes and charges (including 15 percent for miscellaneous) $2,726,009 including HST and all applicable charges $2,454,855 net of HST recoveries Option Year 3 (May 1, 2022 to April 30, 2023) $2,484,768 net of all applicable taxes and charges (including 15 percent for miscellaneous) $2,807,788 including HST and all applicable charges $2,528,500 net of HST recoveries Option Year 4 (May 1, 2023 to April 30, 2024) $2,559,311 net of all applicable taxes and charges (including 15 percent for miscellaneous) $2,892,021 including HST and all applicable charges $2,604,355 net of HST recoveries The total potential cost to the City including all Option Years is $12,285,000 net of HST recoveries. The potential award including all option years is $13,641,952 including all applicable taxes and charges and $12,072,524 net of net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

On the agenda

As the city filed it

Call Issued: November 30, 2018 Call Closed: January 10, 2019 Number of Addenda Issued: (1) Number of Bids: (2) Table 2: Summary of Bids Received for Award of Request for Proposal 0613-18-0154 including bid price. Bidder Bid Price (including H.S.T.) Yummy Catering Services $2,569,524

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: RFP No. 0613-18-0154 Description: For the non-exclusive supply and delivery to develop nutritious menus and supply and deliver associated prepared lunches and snacks to various City of Toronto Early Learning and Child Care Centres, as required by the City's Children's Services Division, in accordance with the terms and conditions set out in Appendix B of the RFP.

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This will be required for the period of one year from date of award to April 30, 2020 with the option to renew for four (4) additional separate one (1) year terms at the sole discretion of the City and subject to budget approval(s). Recommended Bidder: Yummy Catering Services Inc. Contract Award Value: $2,273,915 net of all applicable taxes and charges (including 15 percent for miscellaneous) $2,569,524 including all applicable taxes and charges $2,313,936 net of HST recoveries The contract is expected to start on date of award and end on April 30, 2020. Option Year 1: May 1, 2020 to April 30, 2021 $2,342,133 net of all applicable taxes and charges (including 15 percent for miscellaneous) $2,646,610 including HST and all applicable charges $2,383,355 net of HST recoveries Option Year 2 (May 1, 2021 to April 30, 2022) 2,412,397 net of all applicable taxes and charges (including 15 percent for miscellaneous) $2,726,009 including HST and all applicable charges $2,454,855 net of HST recoveries Option Year 3 (May 1, 2022 to April 30, 2023) $2,484,768 net of all applicable taxes and charges (including 15 percent for miscellaneous) $2,807,788 including HST and all applicable charges $2,528,500 net of HST recoveries Option Year 4 (May 1, 2023 to April 30, 2024) $2,559,311 net of all applicable taxes and charges (including 15 percent for miscellaneous) $2,892,021 including HST and all applicable charges $2,604,355 net of HST recoveries The total potential cost to the City including all Option Years is $12,285,000 net of HST recoveries. The potential award including all option years is $13,641,952 including all applicable taxes and charges and $12,072,524 net of net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).

On the record

The item as the City filed it