Award of Request for Proposal 9117-18-5092 to HDR Corporation for the Provision of Consulting Services for Signal Coordination Studies for the period of 2019 to 2021

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The decision

2019-05-29 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 23, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal 9117-18-5092 Description: The Provision of Consulting Services for Traffic Signal Coordination Studies for ten corridors every year for the 2019 to 2021 period Recommended Bidder or Proponent: HDR Corporation Contract Award Value: $888,965 net of all applicable taxes and charges $1,004,530 including HST and all applicable charges $904,611 net of HST recoveries Contract is expected to start on June 1, 2019 and end on December 31, 2021.

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Option Period 1 - January 1, 2020 to December 31, 2020 $907,662 net of all applicable taxes and charges $1,025,659 including HST and all applicable charges $923,637 net of HST recoveries Option Period 2 - January 1, 2021 to December 31, 2021 $924,690 net of all applicable taxes and charges $1,044,900 including HST and all applicable charges $940,964 net of HST recoveries The total potential contract award identified in this report is $3,075,089 including all applicable taxes and charges and $2,721,317 net of all applicable taxes and charges. The total potential cost to the City is $2,769,212 net of HST recoveries.

On the agenda

As the city filed it

Call Issued: January 29, 2019 Call Closed: March 11, 2019 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Proposals Received for Request for Proposal 9117-18-5092 Proponent Name HDR Corporation Parsons Inc. WSP Canada Group Limited Associated Engineering (Ont.) Ltd*. *Proponent was found non-compliant with mandatory requirements Range of Scores: 78.10 to 91.55

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: RFP 9117-18-5092 Description: The Provision of Consulting Services for Traffic Signal Coordination Studies for ten corridors every year for the 2019 to 2021 period Recommended Bidder or Proponent: HDR Corporation Contract Award Value: $888,965 net of all applicable taxes and charges $1,004,530 including HST and all applicable charges $904,611 net of HST recoveries Contract is expected to start on June 1, 2019 and end on December 31, 2021.

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On the record

The item as the City filed it