Award of Request for Quotation 6019-19-0129 (Appendix "C2") to Holder Tractor Inc. for the Supply and Delivery of Nine (9) Sidewalk Sweepers in Various Configurations

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The decision

2019-10-16 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 10, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation 6019-19-0129 Description: For the Supply and Delivery of Nine (9) Sidewalk Sweepers in various configurations. Upon Award of this Request for Quotation, the Vendor and the City will have a Contract from date of award for a period of four (4) years, all in accordance with the terms, conditions, and specifications contained in this RFQ and any applicable City policy.

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Recommended Bidder: Holder Tractor Inc. Contract Award Value (2019-2023) $4,359,077 net of all applicable taxes and charges $4,925,757 including all applicable taxes and charges $4,435,796 net of HST recoveries The contract is expected to start on the date of award and end on August 31, 2023. The total potential award identified in this report is $4,359,077 net of all applicable taxes and charges, $4,925,757 including all applicable taxes and charges. The total potential cost to the City is $4,435,796 net of HST recoveries.

On the agenda

As the city filed it

Call Issued: April 30, 2019 Call Closed: June 12, 2019 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received for Request for Quotation 6113-19-0129 Bidder Name Evaluated Bid Price (including H.S.T) Appendix "C" Holder Tractors Inc. Tennant Sales and Service Nexgen Municipal Inc. Cubex (Municipal) Limited $357,297 (incl. 2 percent prompt Payment) Retracted Bid Submission No Bid No Bid Appendix "C1" Nexgen Municipal Inc.

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Holder Tractors Inc. Tennant Sales and Services Cubex (Municipal) Limited $1,091,675 (incl. 2 percent prompt payment) No Bid No Bid No Bid Appendix "C2" Holder Tractors Inc. Nexgen Municipal Inc. Tennant Sales and Services Cubex (Municipal) Limited $815,427 (incl. 2 percent prompt payment) $2,219,511 (incl. 2 percent prompt payment) No Bid Non- Compliant *The Request for Quotation contains Three (3) price forms, Appendix "C", "C1" and "C2. At the time of recommendation, Appendix "C", "C1" and Appendix "C2" tables 1 and 2 of were removed and Eight (8) additional units were added to Appendix "C2" table 3.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: RFQ No. 6019-19-0129 Description: For the Supply and Delivery of Nine (9) Sidewalk Sweepers in various configurations. Upon Award of this RFQ, the Vendor and the City will have a Contract from date of award for a period of four (4) years, all in accordance with the terms, conditions, and specifications contained in this RFQ and any applicable City policy.

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On the record

The item as the City filed it