Award of Request for Quotation Doc 1840441704 to Rush Trucks Centers of Canada for the Supply and Delivery of Twenty Three (23) Cab and Chassis Dump Trucks in Various Configurations

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The decision

2019-11-20 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 14, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Doc 1840441704 Description: For the Supply and Delivery of up to Twenty Three (23) Cab and Chassis Dump Trucks in various configurations. Upon Award of this Request For Quotation, the Vendor and the City will have a Contract from date of award for a period of three (3) years, all in accordance with the terms, conditions, and specifications contained in this Request For Quotation and any applicable City policy.

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Recommended Contractor: Rush Trucks Centers of Canada Contract Award Value (2019-2022) $10,305,712 net of all applicable taxes and charges $11,645,454 including all applicable taxes and charges $10,487,092 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2022. The total potential award identified in this report for the full term is $10,305,712 net of all applicable taxes and charges, and $11,645,454 including all applicable taxes and charges. The total potential cost to the City for the full term is $10,487,092 net of HST recoveries.

On the agenda

As the city filed it

Call Issued: July 5, 2019 Call Closed: September 17, 2019 Number of Addenda Issued: Six (6) Number of Bids: Three (3) Table 2: Summary of Bids Received for Request For Quotation Doc 1840441704 including bid No. Firm Name Bid Price (excluding H.S.T.) 1 Rush Trucks Centers of Canada $3,755,730.00 2 Premier Truck Group $3,787,211.00 3 Metro Truck Group $3,866,582.01 Note: The Bid price in Table 2 above does not include additional options that have been added during the recommendation phase.

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As stated in the Request For Quotation document, "Optional pricing is not calculated into the total base bid price, unless notified otherwise. Optional pricing is required for informational purposes and will be used for administering the contract."

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Doc 1840441704 Description: For the Supply and Delivery of up to Twenty Three (23) Cab and Chassis Dump Trucks in various configurations. Upon Award of this Request For Quotation, the Vendor and the City will have a Contract from date of award for a period of three (3) years, all in accordance with the terms, conditions, and specifications contained in this Request For Quotation and any applicable City policy.

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On the record

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