Award of Ariba Doc 2555999345 to Crestline Coach Ltd., for Remounting of up to 24 Decommissioned Ambulances onto 2020 or Newer Chevrolet Express Cutaway Chassis for Toronto Paramedic Services

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The decision

2020-11-25 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 19, 2020), from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2555999345 Description: For the non-exclusive supply, delivery, installation, warranty for remounting of up to 24 decommissioned Ambulance

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onto vendor supplied or Toronto Paramedic Services (PS) supplied 2020 or newer Chevrolet Express Cutaway 3500 139 and or 159 wheelbase chassis, to the Toronto Paramedic Services Division, from December 1, 2020 to November 30, 2021, with the option to renew the Contract for four (4) additional one (1) year period, all in accordance with the provisions and specifications contained in this Request for Quotation (RFQ). Should the option(s) be exercised, then the Chief of Toronto Paramedic Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Crestline Coach Ltd. Contract Award Value: $ 2,610,362 net of all applicable taxes and charges (incl.15 percent for miscellaneous items) $ 2,949,709 including HST and all applicable charges $ 2,656,304 net of HST recoveries Contract is expected to start on December 1, 2020 and end on November 30, 2021 Option Year 1 (December 1, 2021 to November 30, 2022) $ 3,593,899 net of all applicable taxes and charges $ 4,061,106 including HST and all applicable charges $ 3,657,152 net of HST recoveries Option Year 2 (December 1, 2022 to November 30, 2023) $ 3,719,426 net of all applicable taxes and charges $ 4,202,951 including HST and all applicable charges $ 3,784,888 net of HST recoveries Option Year 3 (December 1, 2023 to November 30, 2024) $ 3,788,486 net of all applicable taxes and charges $ 4,280,989 including HST and all applicable charges $ 3,855,163 net of HST recoveries Option Year 4 (December 1, 2024 to November 30, 2025) $ 3,858,958 net of all applicable taxes and charges $ 4,360,623 including HST and all applicable charges $ 3,926,876 net of HST recoveries The total potential contract award including all option years is $17,880,383 net of HST recoveries, $19,855,378 including all applicable taxes and charges and $17,571,131 net of all applicable taxes and charges. The above cost calculations for the option years reflect Supplier's bid on all individual option years for the fully remounted chassis only. An estimated 3 percent increase in the Consumer Price Index was applied for all other deliverables.

On the agenda

As the city filed it

Solicitation Issued: August 11, 2020 Solicitation Closed: September 22, 2020 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received for Ariba Doc Number 2555999345 including bid price: Supplier Name Bid Price (Including H.S.T and 15% miscellaneous Crestline Coach Ltd. $ 2,949,709.06

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2555999345 Description: For the non-exclusive supply, delivery, installation, warranty for remounting of up to 24 decommissioned Ambulance onto vendor supplied or Toronto Paramedic Services (PS) supplied 2020 or newer Chevrolet Express Cutaway 3500 139 and or 159 wheelbase chassis, to the Toronto Paramedic Services Division, from December 1, 2020 to November 30, 2021, with the option to renew the Contract for four (4) additional one (1) year period, all in accordance with the provisions and specifications contained in this Request for Quotation (RFQ).

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Should the option(s) be exercised, then the Chief of Toronto Paramedic Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Crestline Coach Ltd. Contract Award Value: $ 2,610,362 net of all applicable taxes and charges (incl.15 percent for miscellaneous items) $ 2,949,709 including HST and all applicable charges $ 2,656,304 net of HST recoveries Contract is expected to start on December 1, 2020 and end on November 30, 2021 Option Year 1 (December 1, 2021 to November 30, 2022) $ 3,593,899 net of all applicable taxes and charges $ 4,061,106 including HST and all applicable charges $ 3,657,152 net of HST recoveries Option Year 2 (December 1, 2022 to November 30, 2023) $ 3,719,426 net of all applicable taxes and charges $ 4,202,951 including HST and all applicable charges $ 3,784,888 net of HST recoveries Option Year 3 (December 1, 2023 to November 30, 2024) $ 3,788,486 net of all applicable taxes and charges $ 4,280,989 including HST and all applicable charges $ 3,855,163 net of HST recoveries Option Year 4 (December 1, 2024 to November 30, 2025) $ 3,858,958 net of all applicable taxes and charges $ 4,360,623 including HST and all applicable charges $ 3,926,876 net of HST recoveries The total potential contract award including all option years is $17,880,383 net of HST recoveries, $19,855,378 including all applicable taxes and charges and $17,571,131 net of all applicable taxes and charges. The above cost calculations for the option years reflect Supplier's bid on all individual option years for the fully remounted chassis only. An estimated 3 percent increase in the Consumer Price Index was applied for all other deliverables.

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