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←Bid Award Panel · 2020-11-25 · 2020.BA111.2

The filed record

Award of Ariba Doc. Number 2095634194 to Bouygues Energies and Services for Toronto Police Services Data Center Integrated Facility Management for Corporate Real Estate Management

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The decision

2020-11-25 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 19, 2020), from the Chief Procurement Officer: Solicitation Number: Negotiated Request for Proposals (NRFP) Number Doc2095634194 Description: For the complete upkeep and maintenance of the facility and all installed mechanical, electronic and electrical components, excluding the data servers at the City of Toronto owned and operated facility located at [address redacted] from December 1, 2020, to November 30, 2023, with the option to renew the Contract for two (2) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).

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Should the option terms be exercised the Executive Director, Corporate Real Estate Management (CREM) will request the Chief Purchasing Officer of Purchasing and Materials Management Division (PMMD) to process the renewals under the same terms and conditions. Recommended Supplier Bouygues Energies and Services Canada Limited (Plan Group) Contract Award Value: $586,000 net of all applicable taxes and charges (including 19.5 percent contingency) $662,180 including HST and all applicable charges $596,314 net of HST recoveries Contract is expected to start on December 1, 2020, and end on November 30, 2023. Option Year 1: (December 1, 2023 to November 30, 2024) $204,000 net of all applicable taxes and charges (including 19.5 percent contingency) $230,520 including HST and all applicable charges $207,590 net of HST recoveries Option Year 2: (December 1, 2024 to November 30, 2025) $210,000 net of all applicable taxes and charges (including 19. percent contingency) $237,300 including HST and all applicable charges $213,696 net of HST recoveries The total potential contract award including all option years is $1,017,600 net of HST recoveries, $1,130,000 including all applicable taxes and charges, and $1,000,000 net of all applicable taxes and charges. The above cost calculations reflect a 19.5 percent contingency allowance and 2 percent adjustment applied annually to the yearly cost after the initial three (3) year period and not reflected in the evaluated bid price.

On the agenda

As the city filed it

Solicitation Issued: Dec 20, 2019 Solicitation Closed: Jan 17, 2020 Number of Addenda Issued:1 Number of Bids: 2 Table 2: Summary of Bids Received for the Request for Proposal (RFP): Name of Proponent Angus Consulting Management Limited Bouygues Energies and Services (Plan Group)

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiated Request for Proposals (NRFP) Number Doc2095634194 Description: For the complete upkeep and maintenance of the facility and all installed mechanical, electronic and electrical components, excluding the data servers at the City of Toronto owned and operated facility located at [address redacted] from December 1, 2020, to November 30, 2023, with the option to renew the Contract for two (2) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).

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Should the option terms be exercised the Executive Director, Corporate Real Estate Management (CREM) will request the Chief Purchasing Officer of Purchasing and Materials Management Division (PMMD) to process the renewals under the same terms and conditions. Recommended Supplier Bouygues Energies and Services Canada Limited (Plan Group) Contract Award Value: $586,000 net of all applicable taxes and charges (including 19.5 percent contingency) $662,180 including HST and all applicable charges $596,314 net of HST recoveries Contract is expected to start on December 1, 2020, and end on November 30, 2023. Option Year 1: (December 1, 2023 to November 30, 2024) $204,000 net of all applicable taxes and charges (including 19.5 percent contingency) $230,520 including HST and all applicable charges $207,590 net of HST recoveries Option Year 2: (December 1, 2024 to November 30, 2025) $210,000 net of all applicable taxes and charges (including 19. percent contingency) $237,300 including HST and all applicable charges $213,696 net of HST recoveries The total potential contract award including all option years is $1,017,600 net of HST recoveries, $1,130,000 including all applicable taxes and charges, and $1,000,000 net of all applicable taxes and charges. The above cost calculations reflect a 19.5 percent contingency allowance and 2 percent adjustment applied annually to the yearly cost after the initial three (3) year period and not reflected in the evaluated bid price.

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