Bid Award Panel
The full agenda, as filed
All 8 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA111.1adopted
Solicitation Issued: August 11, 2020 Solicitation Closed: September 22, 2020 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received for Ariba Doc Number 2555999345 including bid price: Supplier Name Bid Price (Including H.S.T and 15% miscellaneous Crestline Coach Ltd. $ 2,949,709.06
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 19, 2020), from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2555999345 Description: For the non-exclusive supply, delivery, installation, warranty for remounting of up to 24 decommissioned Ambulance onto vendor supplied or Toronto Paramedic Services (PS) supplied 2020 or newer Chevrolet Express Cutaway 3500 139 and or 159 wheelbase chassis, to the Toronto Paramedic Services Division, from December 1, 2020 to November 30, 2021, with the option to renew the Contract for four (4) additional one (1) year period, all in accordance with the provisions and specifications contained in this Request for Quotation (RFQ). Should the option(s) be exercised, then the Chief of Toronto Paramedic Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Crestline Coach Ltd. Contract Award Value: $ 2,610,362 net of all applicable taxes and charges (incl.15 percent for miscellaneous items) $ 2,949,709 including HST and all applicable charges $ 2,656,304 net of HST recoveries Contract is expected to start on December 1, 2020 and end on November 30, 2021 Option Year 1 (December 1, 2021 to November 30, 2022) $ 3,593,899 net of all applicable taxes and charges $ 4,061,106 including HST and all applicable charges $ 3,657,152 net of HST recoveries Option Year 2 (December 1, 2022 to November 30, 2023) $ 3,719,426 net of all applicable taxes and charges $ 4,202,951 including HST and all applicable charges $ 3,784,888 net of HST recoveries Option Year 3 (December 1, 2023 to November 30, 2024) $ 3,788,486 net of all applicable taxes and charges $ 4,280,989 including HST and all applicable charges $ 3,855,163 net of HST recoveries Option Year 4 (December 1, 2024 to November 30, 2025) $ 3,858,958 net of all applicable taxes and charges $ 4,360,623 including HST and all applicable charges $ 3,926,876 net of HST recoveries The total potential contract award including all option years is $17,880,383 net of HST recoveries, $19,855,378 including all applicable taxes and charges and $17,571,131 net of all applicable taxes and charges. The above cost calculations for the option years reflect Supplier's bid on all individual option years for the fully remounted chassis only. An estimated 3 percent increase in the Consumer Price Index was applied for all other deliverables.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2555999345 Description: For the non-exclusive supply, delivery, installation, warranty for remounting of up to 24 decommissioned Ambulance onto vendor supplied or Toronto Paramedic Services (PS) supplied 2020 or newer Chevrolet Express Cutaway 3500 139 and or 159 wheelbase chassis, to the Toronto Paramedic Services Division, from December 1, 2020 to November 30, 2021, with the option to renew the Contract for four (4) additional one (1) year period, all in accordance with the provisions and specifications contained in this Request for Quotation (RFQ). Should the option(s) be exercised, then the Chief of Toronto Paramedic Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Crestline Coach Ltd. Contract Award Value: $ 2,610,362 net of all applicable taxes and charges (incl.15 percent for miscellaneous items) $ 2,949,709 including HST and all applicable charges $ 2,656,304 net of HST recoveries Contract is expected to start on December 1, 2020 and end on November 30, 2021 Option Year 1 (December 1, 2021 to November 30, 2022) $ 3,593,899 net of all applicable taxes and charges $ 4,061,106 including HST and all applicable charges $ 3,657,152 net of HST recoveries Option Year 2 (December 1, 2022 to November 30, 2023) $ 3,719,426 net of all applicable taxes and charges $ 4,202,951 including HST and all applicable charges $ 3,784,888 net of HST recoveries Option Year 3 (December 1, 2023 to November 30, 2024) $ 3,788,486 net of all applicable taxes and charges $ 4,280,989 including HST and all applicable charges $ 3,855,163 net of HST recoveries Option Year 4 (December 1, 2024 to November 30, 2025) $ 3,858,958 net of all applicable taxes and charges $ 4,360,623 including HST and all applicable charges $ 3,926,876 net of HST recoveries The total potential contract award including all option years is $17,880,383 net of HST recoveries, $19,855,378 including all applicable taxes and charges and $17,571,131 net of all applicable taxes and charges. The above cost calculations for the option years reflect Supplier's bid on all individual option years for the fully remounted chassis only. An estimated 3 percent increase in the Consumer Price Index was applied for all other deliverables.
BA111.2adopted
Solicitation Issued: Dec 20, 2019 Solicitation Closed: Jan 17, 2020 Number of Addenda Issued:1 Number of Bids: 2 Table 2: Summary of Bids Received for the Request for Proposal (RFP): Name of Proponent Angus Consulting Management Limited Bouygues Energies and Services (Plan Group)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 19, 2020), from the Chief Procurement Officer: Solicitation Number: Negotiated Request for Proposals (NRFP) Number Doc2095634194 Description: For the complete upkeep and maintenance of the facility and all installed mechanical, electronic and electrical components, excluding the data servers at the City of Toronto owned and operated facility located at [address redacted] from December 1, 2020, to November 30, 2023, with the option to renew the Contract for two (2) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option terms be exercised the Executive Director, Corporate Real Estate Management (CREM) will request the Chief Purchasing Officer of Purchasing and Materials Management Division (PMMD) to process the renewals under the same terms and conditions. Recommended Supplier Bouygues Energies and Services Canada Limited (Plan Group) Contract Award Value: $586,000 net of all applicable taxes and charges (including 19.5 percent contingency) $662,180 including HST and all applicable charges $596,314 net of HST recoveries Contract is expected to start on December 1, 2020, and end on November 30, 2023. Option Year 1: (December 1, 2023 to November 30, 2024) $204,000 net of all applicable taxes and charges (including 19.5 percent contingency) $230,520 including HST and all applicable charges $207,590 net of HST recoveries Option Year 2: (December 1, 2024 to November 30, 2025) $210,000 net of all applicable taxes and charges (including 19. percent contingency) $237,300 including HST and all applicable charges $213,696 net of HST recoveries The total potential contract award including all option years is $1,017,600 net of HST recoveries, $1,130,000 including all applicable taxes and charges, and $1,000,000 net of all applicable taxes and charges. The above cost calculations reflect a 19.5 percent contingency allowance and 2 percent adjustment applied annually to the yearly cost after the initial three (3) year period and not reflected in the evaluated bid price.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiated Request for Proposals (NRFP) Number Doc2095634194 Description: For the complete upkeep and maintenance of the facility and all installed mechanical, electronic and electrical components, excluding the data servers at the City of Toronto owned and operated facility located at [address redacted] from December 1, 2020, to November 30, 2023, with the option to renew the Contract for two (2) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option terms be exercised the Executive Director, Corporate Real Estate Management (CREM) will request the Chief Purchasing Officer of Purchasing and Materials Management Division (PMMD) to process the renewals under the same terms and conditions. Recommended Supplier Bouygues Energies and Services Canada Limited (Plan Group) Contract Award Value: $586,000 net of all applicable taxes and charges (including 19.5 percent contingency) $662,180 including HST and all applicable charges $596,314 net of HST recoveries Contract is expected to start on December 1, 2020, and end on November 30, 2023. Option Year 1: (December 1, 2023 to November 30, 2024) $204,000 net of all applicable taxes and charges (including 19.5 percent contingency) $230,520 including HST and all applicable charges $207,590 net of HST recoveries Option Year 2: (December 1, 2024 to November 30, 2025) $210,000 net of all applicable taxes and charges (including 19. percent contingency) $237,300 including HST and all applicable charges $213,696 net of HST recoveries The total potential contract award including all option years is $1,017,600 net of HST recoveries, $1,130,000 including all applicable taxes and charges, and $1,000,000 net of all applicable taxes and charges. The above cost calculations reflect a 19.5 percent contingency allowance and 2 percent adjustment applied annually to the yearly cost after the initial three (3) year period and not reflected in the evaluated bid price.
BA111.3adopted
Solicitation Issued: August 12, 2020 Solicitation Closed: August 26, 2020 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received for Ariba Doc Number 2505123013 including bid price: Bidder Name Bid Price (including H.S.T.) Beacon Utility Contractors Limited $2,273,572* TM3 Inc. $2,425,280 Guild Electric Limited $2,428,257 Alltrade Industrial Contractors $2,710,157 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 19, 2020), from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT), Ariba Doc Number 2505123013, Contract Number 20TR-TS-005-TSD Description: Ariba Doc Number 2505123013 (157-2020), for the Supply and Installation of new traffic control devices as per Council approved signalizing intersections within the City of Toronto. Recommended Supplier: Beacon Utility Contractors Limited Contract Award Value: $2,213,212 net of all applicable taxes and charges $2,500,929 including HST and all applicable charges $2,252,164 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT), Ariba Doc Number 2505123013, Contract Number 20TR-TS-005-TSD Description: Ariba Doc Number 2505123013 (157-2020), for the Supply and Installation of new traffic control devices as per Council approved signalizing intersections within the City of Toronto. Recommended Supplier: Beacon Utility Contractors Limited Contract Award Value: $2,213,212 net of all applicable taxes and charges $2,500,929 including HST and all applicable charges $2,252,164 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2021.
BA111.4adopted
Solicitation Issued: October 2, 2020 Solicitation Closed: October 30, 2020 Number of Addenda Issued: Six (6) Number of Bids: Seven (7) Table 2: Summary of Bids Received for Request for Tender (RFT), Ariba Doc Number 2619751992: Bidder Name Bid Price (including H.S.T.) Mopal Construction Limited 1,2 $965,524 Loc-Pave Construction Ltd. $1,091,279 Bond Paving & Construction Inc. $1,217,006 Pine Valley Corporation $1,162,347 Wessuc Inc. $1,498,545 Vaughan Paving Ltd. $1,626,389 Hank Deenen Landscaping Ltd. 3 $2,277,528 1 Pursuant to the Request for Tender document the contract award value includes contingency 2 Provisional prices added to Bid Price. Contract Award Value reflects adjusted value 3 Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 18, 2020), from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT), Ariba Doc. Number 2619751992 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete R.V. Burgess Park and Playground Improvements, on behalf of the Parks, Forestry, and Recreation Division of the City of Toronto. Recommended Supplier: Mopal Construction Limited Contract Award Value: $1,014,802 net of all applicable taxes and charges $1,146,726 including HST and all applicable charges $1,032,663 net of HST recoveries The contract is expected to start April 2021 and end by September 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT), Ariba Doc. Number 2619751992 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete R.V. Burgess Park and Playground Improvements, on behalf of the Parks, Forestry, and Recreation Division of the City of Toronto. Recommended Supplier: Mopal Construction Limited Contract Award Value: $1,014,802 net of all applicable taxes and charges $1,146,726 including HST and all applicable charges $1,032,663 net of HST recoveries The contract is expected to start April 2021 and end by September 2021.
BA111.5adopted
Solicitation Issued: October 8, 2020 Solicitation Closed: November 12, 2020 Number of Addenda Issued: Twelve (12) Number of Bids: Five (5) Table 2: Summary of Bids Received for Request for Tender (RFT), Ariba Doc Number 2628960219 including bid price: Supplier Name Bid Price (Including HST) Duron Ontario Ltd. $7,272,439.88* BDA Inc. $7,982,178.75 MJ Dixon Construction Ltd. $8,486,356.50 Struct Con Construction $9,161,520.00 Elite Construction Inc. $9,161,520.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 12, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT), Ariba Doc Number 2628960219 Description: For Toronto Accessibility Upgrade Program (AODA) Tender Group Number 11 at Various Locations: (1) 21 Panorama Crt - Community Hub (2) 150 Disco Road Building A - Toronto Water Building (3) 150 Disco Road Building B - Toronto Water and FLEET building (4) 150 Disco Road Building D - Toronto Water Building (5) 2120 Kipling Ave - Fire Hall 412 (6) 267 Humberline Ave - Fire Hall 415 (7) 5230 Finch Ave - Police Div 23 Recommended Supplier: Duron Ontario Limited Contract Award Value: $6,435,788 net of all applicable taxes and charges $7,272,440 including HST and all applicable charges $6,549,057 net of HST recoveries Contract is expected to start on date of award and end on June 31, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT), Ariba Doc Number 2628960219 Description: For Toronto Accessibility Upgrade Program (AODA) Tender Group Number 11 at Various Locations: (1) 21 Panorama Crt - Community Hub (2) 150 Disco Road Building A - Toronto Water Building (3) 150 Disco Road Building B - Toronto Water and FLEET building (4) 150 Disco Road Building D - Toronto Water Building (5) 2120 Kipling Ave - Fire Hall 412 (6) 267 Humberline Ave - Fire Hall 415 (7) 5230 Finch Ave - Police Div 23 Recommended Supplier: Duron Ontario Limited Contract Award Value: $6,435,788 net of all applicable taxes and charges $7,272,440 including HST and all applicable charges $6,549,057 net of HST recoveries Contract is expected to start on date of award and end on June 31, 2021.
BA111.6adopted
The purpose of this report is to correct the Summary of Bids received for Ariba Doc. No. 2629175955 (195-2020) that was awarded by the Bid Award Panel on November 10, 2020, BA110.8, to include an additional bidder that was inadvertently excluded from the report within Tables 2 and 3: http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2020.BA110.8 Solicitation Issued: September 25, 2020 Solicitation Closed: October 21, 2020 Number of Addenda Issued: One (1) Number of Bids: Seven (7) Table 2: Update Summary of Bids Received for Tender Call Number DOC 2629175955 (Part A) including bid price: Supplier Name Bid Price (including H.S.T.)* OJCR Construction Ltd. $3,022,919 Gio Crete Construction Ltd.** $3,414,097 614128 Ontario Ltd. o/a Trisan Construction $3,545,277 Rafat General Contractor Inc. $3,594,643 Vipe Construction Ltd. $4,218,572 Utility Force Construction Inc. $4,575,455 CRCE Construction Ltd. $5,321,452 *Pursuant to the Request for Tender document the contract award value includes contingency. ** Supplier was found non-compliant with mandatory requirements. Table 3: Update to Summary of Bids received for Tender Call Number DOC 2629175955 (Part B) including bid price: Supplier Name Bid Price (including H.S.T.)* OJCR Construction Ltd. $2,679,964 Rafat General Contractor Inc. $2,974,499 Gio Crete Construction Ltd.** $3,220,048 614128 Ontario Ltd. o/a Trisan Construction $3,283,795 Vipe Construction Ltd. $4,055,287 Utility Force Construction Inc. $4,577,883 CRCE Construction Ltd. $4,797,697 *Pursuant to the Request for Tender document the contract award value includes contingency. ** Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel: 1. Received the report (November 18, 2020) from the Chief Procurement Officer for information.
Staff recommendation as filed
The Chief Procurement Officer recommends that: 1. The Bid Award Panel receive this report for information.
BA111.7adopted
Solicitation Issued: October 7, 2020 Solicitation Closed: November 3, 2020 Number of Addenda Issued: None (0) Number of Bids: One (1) bid Table 2: Summary of Bids received for Request for Quotation (RFQ), Ariba Doc. Number 2636773019 including bid price: Supplier Name Bid Price (including H.S.T.) Softchoice Canada Inc. $2,143,610
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 19, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2636773019 Description: For the non-exclusive supply, delivery and warranty of Adobe software licenses Recommended Supplier: Softchoice Canada Inc. Contract Award Value: $948,500 net of all applicable taxes and charges $1,071,805 including HST and all applicable charges $965,194 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2021. Option Year 1 (November 1, 2021 to October 31, 2022) $948,500 net of all applicable taxes and charges $1,071,805 including HST and all applicable charges $965,194 net of HST recoveries Total potential contract award including all option years: $1,897,000 net of all applicable taxes and charges $2,143,610 including HST and all applicable charges $1,930,388 net of HST recoveries
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2636773019 Description: For the non-exclusive supply, delivery and warranty of Adobe software licenses Recommended Supplier: Softchoice Canada Inc. Contract Award Value: $948,500 net of all applicable taxes and charges $1,071,805 including HST and all applicable charges $965,194 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2021. Option Year 1 (November 1, 2021 to October 31, 2022) $948,500 net of all applicable taxes and charges $1,071,805 including HST and all applicable charges $965,194 net of HST recoveries Total potential contract award including all option years: $1,897,000 net of all applicable taxes and charges $2,143,610 including HST and all applicable charges $1,930,388 net of HST recoveries
BA111.8adopted
Solicitation Issued: September 09, 2020 Solicitation Closed: October 05, 2020 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price: Supplier Name Grand Total (including H.S.T.) Toronto Star Newspaper Limited (Star Metroland Media) $1,450,069
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 12, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ) Number Doc 2585010340 Description: For a print advertising supplier to publish the City's statutory advertising. The term of the Contract is to be for a period of five (5) years, from December 1, 2020 to November 30, 2025. Recommended Supplier: Toronto Star Newspapers Limited (Star Metroland Media) Contract Award Value: $1,283,247 net of all applicable taxes and charges $1,450,069 including HST and all applicable charges $1,305,832 net of HST recoveries Contract is expected to start from date of award (December 1, 2020) and end on November 30, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ) Number Doc 2585010340 Description: For a print advertising supplier to publish the City's statutory advertising. The term of the Contract is to be for a period of five (5) years, from December 1, 2020 to November 30, 2025. Recommended Supplier: Toronto Star Newspapers Limited (Star Metroland Media) Contract Award Value: $1,283,247 net of all applicable taxes and charges $1,450,069 including HST and all applicable charges $1,305,832 net of HST recoveries Contract is expected to start from date of award (December 1, 2020) and end on November 30, 2025.