Award of Request for Quotation No. 1201-19-7199 to Robertson Electric Wholesale and Powertrade Electric Ltd. for Electrical Supplies and Components

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The decision

2020-04-08 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 1, 2020) from the Chief Purchasing Officer: Call Number: Request for Quotation (RFQ) No. 1201-19-7199 Description: For the non-exclusive supply, delivery, of Electrical Supplies and Components, from the date of award for a one (1) year period, with the option to renew the Contract for four (4) additional separate one (1) year periods.

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Should the option(s) be exercised, the Toronto Water Division will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidders: 1. Robertson Electric Wholesale 2. Powertrade Electric Ltd. Contract Award Value: Robertson Electric Wholesale $1,120,753 net of all applicable taxes and charges $1,266,451 including HST and all applicable charges $1,140,478 net of HST recoveries Option Year 1: (April 1, 2021 - March 31, 2022) $1,154,376 net of all applicable taxes and charges $1,304,445 including HST and all applicable charges $1,174,693 net of HST recoveries Option Year 2: (April 1, 2022 - March 31, 2023) $1,189,007 net of all applicable taxes and charges $1,343,578 including HST and all applicable charges $1,209,934 net of HST recoveries Option Year 3: (April 1, 2023 - March 31, 2024) $1,224,677 net of all applicable taxes and charges $1,383,885 including HST and all applicable charges $1,246,232 net of HST recoveries Option Year 4: (April 1, 2024 - March 31, 2025) $1,261,418 net of all applicable taxes and charges $1,425,402 including HST and all applicable charges $1,283,619 net of HST recoveries The total potential contract award including all option years is $6,054,955 net of HST recoveries, $6,723,761 including all applicable taxes and charges and $5,950,231 net of all applicable taxes and charges. Powertrade Electric Ltd. $480,323 net of all applicable taxes and charges $542,765 including HST and all applicable charges $488,776 net of HST recoveries Option Year 1: (April 1, 2021 - March 31, 2022) $494,732 net of all applicable taxes and charges $559,048 including HST and all applicable charges $503,440 net of HST recoveries Option Year 2: (April 1, 2022 - March 31, 2023) $509,574 net of all applicable taxes and charges $575,819 including HST and all applicable charges $518,543 net of HST recoveries Option Year 3: (April 1, 2023 - March 31, 2024) $524,862 net of all applicable taxes and charges $593,094 including HST and all applicable charges $534,099 net of HST recoveries Option Year 4: (April 1, 2024 - March 31, 2025) $540,608 net of all applicable taxes and charges $610,887 including HST and all applicable charges $550,122 net of HST recoveries The total potential contract award including all option years is $2,594,981 net of HST recoveries, $2,881,612 including all applicable taxes and charges and $2,550,099 net of all applicable taxes and charges. The combined total potential cost to the City including all option years is $8,649,936 net of HST recoveries. The total potential award including all option years is $9,605,373 including all applicable taxes and charges and $8,500,330 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Industrial Product Price Index (IPPI).

On the agenda

As the city filed it

Call Issued: August 28, 2019 Call Closed: November 7, 2019 Number of Addenda Issued: Five Number of Bids: 5 Table 2: Summary of Bids Received for RFQ 1201-19-7199 Bidders Bid Price (including taxes and charges) Robertson Electric Wholesale $541,166.32 Gerrie Electric Wholesale Limited $618,936.27* Powertrade Electric Ltd. $1,262,083.39 City Electric Supply $1,474,427.98 Guillevin International Co. $2,279,380.35 * Bidder was found non-compliant with the mandatory submission requirements of the call.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation (RFQ) No. 1201-19-7199 Description: For the non-exclusive supply, delivery, of Electrical Supplies and Components, from the date of award for a one (1) year period, with the option to renew the Contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, the Toronto Water Division will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

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Recommended Bidders: 1. Robertson Electric Wholesale 2. Powertrade Electric Ltd. Contract Award Value: Robertson Electric Wholesale $1,120,753 net of all applicable taxes and charges $1,266,451 including HST and all applicable charges $1,140,478 net of HST recoveries Option Year 1: (April 1, 2021 - March 31, 2022) $1,154,376 net of all applicable taxes and charges $1,304,445 including HST and all applicable charges $1,174,693 net of HST recoveries Option Year 2: (April 1, 2022 - March 31, 2023) $1,189,007 net of all applicable taxes and charges $1,343,578 including HST and all applicable charges $1,209,934 net of HST recoveries Option Year 3: (April 1, 2023 - March 31, 2024) $1,224,677 net of all applicable taxes and charges $1,383,885 including HST and all applicable charges $1,246,232 net of HST recoveries Option Year 4: (April 1, 2024 - March 31, 2025) $1,261,418 net of all applicable taxes and charges $1,425,402 including HST and all applicable charges $1,283,619 net of HST recoveries The total potential contract award including all option years is $6,054,955 net of HST recoveries, $6,723,761 including all applicable taxes and charges and $5,950,231 net of all applicable taxes and charges. Powertrade Electric Ltd. $480,323 net of all applicable taxes and charges $542,765 including HST and all applicable charges $488,776 net of HST recoveries Option Year 1: (April 1, 2021 - March 31, 2022) $494,732 net of all applicable taxes and charges $559,048 including HST and all applicable charges $503,440 net of HST recoveries Option Year 2: (April 1, 2022 - March 31, 2023) $509,574 net of all applicable taxes and charges $575,819 including HST and all applicable charges $518,543 net of HST recoveries Option Year 3: (April 1, 2023 - March 31, 2024) $524,862 net of all applicable taxes and charges $593,094 including HST and all applicable charges $534,099 net of HST recoveries Option Year 4: (April 1, 2024 - March 31, 2025) $540,608 net of all applicable taxes and charges $610,887 including HST and all applicable charges $550,122 net of HST recoveries The total potential contract award including all option years is $2,594,981 net of HST recoveries, $2,881,612 including all applicable taxes and charges and $2,550,099 net of all applicable taxes and charges. The combined total potential cost to the City including all option years is $8,649,936 net of HST recoveries. The total potential award including all option years is $9,605,373 including all applicable taxes and charges and $8,500,330 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Industrial Product Price Index (IPPI).

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