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←Bid Award Panel · 2020-04-29 · 2020.BA78.2

The filed record

Award of Ariba Doc. Number 2203309135 to Profire Emergency Equipment Incorporated for the Supply and Delivery of Device Components and Parts for Smeal Aerial and Pumper Trucks for Toronto Fire Services

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The decision

2020-04-29 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 23, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc. Number 2203309135 Description: Ariba Doc. Number 2203309135 (RFQ #6115-20-0014) for the non-exclusive supply and delivery of Device Components and Parts for Smeal Aerial and Pumper Trucks for the City of Toronto's Toronto Fire Services Division from August 1, 2020, to July 31, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).

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Should the option terms be exercised the Fire Chief General Manager will request the Chief Purchasing Officer of PMMD to process the renewals under the same terms and conditions. Recommended Bidder: Profire Emergency Equipment Incorporated Contract Award Value: $497,749 net of all applicable taxes and charges (including 20 percent contingency) $562,456 including HST and all applicable charges $506,509 net of HST recoveries Contract is expected to start on August 1, 2020, and end on July 31, 2021. Option Year 1: (August 1, 2021 to July 31, 2022) $512,681 net of all applicable taxes and charges (including 20 percent contingency) $579,330 including HST and all applicable charges $521,704 net of HST recoveries Option Year 2: (August 1, 2022 to July 31, 2023) $528,062 net of all applicable taxes and charges (including 20 percent contingency) $596,710 including HST and all applicable charges $537,355 net of HST recoveries Option Year 3: (August 1, 2023 to July 31, 2024) $543,903 net of all applicable taxes and charges (including 20 percent contingency) $614,611 including HST and all applicable charges $553,476 net of HST recoveries Option Year 4: (August 1, 2024 to July 31, 2025) $560,220 net of all applicable taxes and charges (including 20 percent contingency) $633,049 including HST and all applicable charges $570,080 net of HST recoveries The total potential contract award including all option years is $2,689,125 net of HST recoveries, $2,986,155 including all applicable taxes and charges, and $2,642,615 net of all applicable taxes and charges. The above cost calculations reflect a 20 percent contingency cost for unforeseen factors and 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period and not reflected in the evaluated bid price noted in Table 1.

On the agenda

As the city filed it

Call Issued: February 20, 2020 Call Closed: March 31, 2020 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bid Received for Ariba Doc. Number 2203309135 including Bid Price Bidder Bid Price (including HST) Profire Emergency Equipment Inc. $556,831.41 (incl. 1 percent prompt payment and 20 percent contingency)

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc. Number 2203309135 Description: Ariba Doc. Number 2203309135 (RFQ #6115-20-0014) for the non-exclusive supply and delivery of Device Components and Parts for Smeal Aerial and Pumper Trucks for the City of Toronto's Toronto Fire Services Division from August 1, 2020, to July 31, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).

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Should the option terms be exercised the Fire Chief General Manager will request the Chief Purchasing Officer of PMMD to process the renewals under the same terms and conditions. Recommended Bidder: Profire Emergency Equipment Incorporated Contract Award Value: $497,749 net of all applicable taxes and charges (including 20 percent contingency) $562,456 including HST and all applicable charges $506,509 net of HST recoveries Contract is expected to start on August 1, 2020, and end on July 31, 2021. Option Year 1: (August 1, 2021 to July 31, 2022) $512,681 net of all applicable taxes and charges (including 20 percent contingency) $579,330 including HST and all applicable charges $521,704 net of HST recoveries Option Year 2: (August 1, 2022 to July 31, 2023) $528,062 net of all applicable taxes and charges (including 20 percent contingency) $596,710 including HST and all applicable charges $537,355 net of HST recoveries Option Year 3: (August 1, 2023 to July 31, 2024) $543,903 net of all applicable taxes and charges (including 20 percent contingency) $614,611 including HST and all applicable charges $553,476 net of HST recoveries Option Year 4: (August 1, 2024 to July 31, 2025) $560,220 net of all applicable taxes and charges (including 20 percent contingency) $633,049 including HST and all applicable charges $570,080 net of HST recoveries The total potential contract award including all option years is $2,689,125 net of HST recoveries, $2,986,155 including all applicable taxes and charges, and $2,642,615 net of all applicable taxes and charges. The above cost calculations reflect a 20 percent contingency cost for unforeseen factors and 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period and not reflected in the evaluated bid price noted in Table 1.

    On the record

    The item as the City filed it

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