Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA78.1adopted
Call Issued: January 13, 2020 Call Closed: February 19, 2020 Number of Addenda Issued: Six (6) Number of Bids: Three (3) Table 2: Summary of Bids Received for Ariba Doc Number 2158966011 including Total Bid Price Bidder Bid Price (including HST) Cardio Choc Inc. $284,432.30 Berrn Consulting Ltd. $290,775.42 HeartZAP Services Inc. $369,750.69
The Bid Award Panel adopted the following: 1. The Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 23, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc. Number 2158966011 Description: Ariba Doc. Number 2158966011 (RFQ 0505-19-0275) for the non-exclusive supply and delivery of Automated External Defibrillators (AEDs) and AED Accessories to the City of Toronto's Toronto Paramedic Services Division from date of Award to April 30, 2021, with the option to renew the Contract for three (3) additional separate optional years at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised then the Chief of Toronto Paramedic Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Cardio Choc Inc. Contract Award Value: $276,881 net of all applicable taxes and charges (Including 10 percent for miscellaneous items) $312,876 including HST and all applicable charges $281,754 net of HST recoveries Contract is expected to start from Date of Award and end on April 30, 2021. Option Year 1: (May 01, 2021 - April 30, 2022) $285,188 net of all applicable taxes and charges (Including 10 percent for miscellaneous items) $322,262 including HST and all applicable charges $290,207 net of HST recoveries Option Year 2: (May 01, 2022 - April 30, 2023) $293,743 net of all applicable taxes and charges (Including 10 percent for miscellaneous items) $331,930 including HST and all applicable charges $298,913 net of HST recoveries Option Year 3: (May 01, 2023 - April 30, 2024) $302,555 net of all applicable taxes and charges (Including 10 percent for miscellaneous items) $341,887 including HST and all applicable charges $307,880 net of HST recoveries The total contract award including all option years is $1,178,754, net of HST recoveries, $1,308,955 including all applicable taxes and charges, and $1,158,367, net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc. Number 2158966011 Description: Ariba Doc. Number 2158966011 (RFQ 0505-19-0275) for the non-exclusive supply and delivery of Automated External Defibrillators (AEDs) and AED Accessories to the City of Toronto's Toronto Paramedic Services Division from date of Award to April 30, 2021, with the option to renew the Contract for three (3) additional separate optional years at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised then the Chief of Toronto Paramedic Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Cardio Choc Inc. Contract Award Value: $276,881 net of all applicable taxes and charges (Including 10 percent for miscellaneous items) $312,876 including HST and all applicable charges $281,754 net of HST recoveries Contract is expected to start from Date of Award and end on April 30, 2021. Option Year 1: (May 01, 2021 - April 30, 2022) $285,188 net of all applicable taxes and charges (Including 10 percent for miscellaneous items) $322,262 including HST and all applicable charges $290,207 net of HST recoveries Option Year 2: (May 01, 2022 - April 30, 2023) $293,743 net of all applicable taxes and charges (Including 10 percent for miscellaneous items) $331,930 including HST and all applicable charges $298,913 net of HST recoveries Option Year 3: (May 01, 2023 - April 30, 2024) $302,555 net of all applicable taxes and charges (Including 10 percent for miscellaneous items) $341,887 including HST and all applicable charges $307,880 net of HST recoveries The total contract award including all option years is $1,178,754, net of HST recoveries, $1,308,955 including all applicable taxes and charges, and $1,158,367, net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
BA78.2adopted
Call Issued: February 20, 2020 Call Closed: March 31, 2020 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bid Received for Ariba Doc. Number 2203309135 including Bid Price Bidder Bid Price (including HST) Profire Emergency Equipment Inc. $556,831.41 (incl. 1 percent prompt payment and 20 percent contingency)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 23, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc. Number 2203309135 Description: Ariba Doc. Number 2203309135 (RFQ #6115-20-0014) for the non-exclusive supply and delivery of Device Components and Parts for Smeal Aerial and Pumper Trucks for the City of Toronto's Toronto Fire Services Division from August 1, 2020, to July 31, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option terms be exercised the Fire Chief General Manager will request the Chief Purchasing Officer of PMMD to process the renewals under the same terms and conditions. Recommended Bidder: Profire Emergency Equipment Incorporated Contract Award Value: $497,749 net of all applicable taxes and charges (including 20 percent contingency) $562,456 including HST and all applicable charges $506,509 net of HST recoveries Contract is expected to start on August 1, 2020, and end on July 31, 2021. Option Year 1: (August 1, 2021 to July 31, 2022) $512,681 net of all applicable taxes and charges (including 20 percent contingency) $579,330 including HST and all applicable charges $521,704 net of HST recoveries Option Year 2: (August 1, 2022 to July 31, 2023) $528,062 net of all applicable taxes and charges (including 20 percent contingency) $596,710 including HST and all applicable charges $537,355 net of HST recoveries Option Year 3: (August 1, 2023 to July 31, 2024) $543,903 net of all applicable taxes and charges (including 20 percent contingency) $614,611 including HST and all applicable charges $553,476 net of HST recoveries Option Year 4: (August 1, 2024 to July 31, 2025) $560,220 net of all applicable taxes and charges (including 20 percent contingency) $633,049 including HST and all applicable charges $570,080 net of HST recoveries The total potential contract award including all option years is $2,689,125 net of HST recoveries, $2,986,155 including all applicable taxes and charges, and $2,642,615 net of all applicable taxes and charges. The above cost calculations reflect a 20 percent contingency cost for unforeseen factors and 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period and not reflected in the evaluated bid price noted in Table 1.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc. Number 2203309135 Description: Ariba Doc. Number 2203309135 (RFQ #6115-20-0014) for the non-exclusive supply and delivery of Device Components and Parts for Smeal Aerial and Pumper Trucks for the City of Toronto's Toronto Fire Services Division from August 1, 2020, to July 31, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option terms be exercised the Fire Chief General Manager will request the Chief Purchasing Officer of PMMD to process the renewals under the same terms and conditions. Recommended Bidder: Profire Emergency Equipment Incorporated Contract Award Value: $497,749 net of all applicable taxes and charges (including 20 percent contingency) $562,456 including HST and all applicable charges $506,509 net of HST recoveries Contract is expected to start on August 1, 2020, and end on July 31, 2021. Option Year 1: (August 1, 2021 to July 31, 2022) $512,681 net of all applicable taxes and charges (including 20 percent contingency) $579,330 including HST and all applicable charges $521,704 net of HST recoveries Option Year 2: (August 1, 2022 to July 31, 2023) $528,062 net of all applicable taxes and charges (including 20 percent contingency) $596,710 including HST and all applicable charges $537,355 net of HST recoveries Option Year 3: (August 1, 2023 to July 31, 2024) $543,903 net of all applicable taxes and charges (including 20 percent contingency) $614,611 including HST and all applicable charges $553,476 net of HST recoveries Option Year 4: (August 1, 2024 to July 31, 2025) $560,220 net of all applicable taxes and charges (including 20 percent contingency) $633,049 including HST and all applicable charges $570,080 net of HST recoveries The total potential contract award including all option years is $2,689,125 net of HST recoveries, $2,986,155 including all applicable taxes and charges, and $2,642,615 net of all applicable taxes and charges. The above cost calculations reflect a 20 percent contingency cost for unforeseen factors and 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period and not reflected in the evaluated bid price noted in Table 1.
BA78.3adopted
Call Issued: February 26, 2020 Call Closed: March 20, 2020 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received for Ariba Doc Number 2234955891 Including Bid Price Bidder Bid Price (including H.S.T.) Duron Ontario Limited $1,711,039* Clearway Construction Inc. $2,323,705 * Pursuant to the RFT document the contract award price includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 14, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc Number 2234955891, Contract Number 19TW-FHA-WP01 Description: Ariba Doc Number 2234955891, (32-2020) Provision of construction services for the waterproofing of the Residue Management Facility located below ground at the R.C. Harris Water Treatment Plant, including the rehabilitation of the main access road and installation of drainage infrastructure for a period of one (1) year from date of award. Recommended Bidder: Duron Ontario Limited Contract Award Value: $1,814,194 net of all applicable taxes and charges $2,050,039 including HST and all applicable charges $1,846,124 net of HST recoveries Contract is expected to start on May 25, 2020 and end February 25, 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc Number 2234955891, Contract Number 19TW-FHA-WP01 Description: Ariba Doc Number 2234955891, (32-2020) Provision of construction services for the waterproofing of the Residue Management Facility located below ground at the R.C. Harris Water Treatment Plant, including the rehabilitation of the main access road and installation of drainage infrastructure for a period of one (1) year from date of award. Recommended Bidder: Duron Ontario Limited Contract Award Value: $1,814,194 net of all applicable taxes and charges $2,050,039 including HST and all applicable charges $1,846,124 net of HST recoveries Contract is expected to start on May 25, 2020 and end February 25, 2021.
BA78.4adopted
Call Issued: February 11, 2020 Call Closed: March 31, 2020 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 2: Summary of Bids Received for Ariba Doc No. 2249404941 Including Bid Price Bidder Name Bid Price (including H.S.T.) Black & McDonald Ltd. * ** $4,117,461 The State Group Inc. $6,442,356 * Pursuant to the RFT document the contract award price includes contingency. ** Alternative prices have been added as allowed for in the Tender document. The Bid listed under Contract Award value on page 1 is the adjusted bid.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 23, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc No. 2249404941 Description: Ariba Doc No. 2249404941 (41-2020), Electrical System Resiliency Project: Phase 3 - Life Safety Generators Replacement, at 100 Queen Street West, Toronto. Recommended Bidder: Black & McDonald Ltd. Contract Award Value: $4,679,311 net of all applicable taxes and charges $5,287,621 including HST and all applicable charges $4,761,667 net of HST recoveries Contract is expected to start on date of award and end on July 30, 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc No. 2249404941 Description: Ariba Doc No. 2249404941 (41-2020), Electrical System Resiliency Project: Phase 3 - Life Safety Generators Replacement, at 100 Queen Street West, Toronto. Recommended Bidder: Black & McDonald Ltd. Contract Award Value: $4,679,311 net of all applicable taxes and charges $5,287,621 including HST and all applicable charges $4,761,667 net of HST recoveries Contract is expected to start on date of award and end on July 30, 2021.
BA78.5adopted
Call Issued: Feb 21, 2020 Call Closed: March 10, 2020 Number of Addenda Issued: Zero (0) Number of Bids: Eight (8) Table 2: Summary of Bids Received for Ariba Doc Number 2264605778 Including Bid Price Bidder Name Bid Price (including H.S.T.)* 1. Ferpac Paving Inc. $3,005,111 2. Vaughan Paving Ltd. $3,123,433 3. Ashland Paving Ltd. $3,557,812 4. PaveTar Construction Ltd $3,571,687 5. Aqua Tech Solutions Inc. $3,631,290 6. RAFAT General Contractor Inc. $3,917,587 7. Bevcon Construction & Paving Ltd. $3,924,914 8. A&F DiCarlo Construction Ltd. $4,397,961 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 24, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc No. 2264605778, Contract No. 20TR-OM-102-NY-TU Description: Ariba Doc No. 2264605778 (47-2020) Permanent Repairs to Utility Cuts, North York District. Recommended Bidder: Ferpac Paving Inc. Contract Award Value: $2,701,890 net of all applicable taxes and charges $3,053,136 including HST and all applicable charges $2,749,443 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc No. 2264605778, Contract No. 20TR-OM-102-NY-TU Description: Ariba Doc No. 2264605778 (47-2020) Permanent Repairs to Utility Cuts, North York District. Recommended Bidder: Ferpac Paving Inc. Contract Award Value: $2,701,890 net of all applicable taxes and charges $3,053,136 including HST and all applicable charges $2,749,443 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020.
BA78.6adopted
Call Issued: February 21, 2020 Call Closed: March 12, 2020 Number of Addenda Issued: One (1) Number of Bids: Seven (7) Table 2: Summary of Bids Received for Ariba Doc. Number 2270602531 Including Bid Price Bidder Name Bid Price (including H.S.T.)* Vaughan Paving Ltd. $2,857,148.50 Pave-Tar Construction Ltd. $2,931,474.25 Ferpac Paving Inc. $2,999,748.85 Aqua Tech Solutions Inc. $3,150,200.44 Ashland Paving Inc. $3,454,424.87 Rafat General Contractor Inc. $3,735,491.85 A & F Di Carlo Construction Inc. $3,946,804.11 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 23, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc No. 2270602531, Contract No. 20TR-OM-103-NY-TU Description: Ariba Doc No. 2270602531(49-2020), Permanent Repairs to Utility Cuts within the North York District. Recommended Bidder: Vaughan Paving Ltd. Contract Award Value: $2,570,950 net of all applicable taxes and charges $2,905,174 including HST and all applicable charges $2,616,199 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc No. 2270602531, Contract No. 20TR-OM-103-NY-TU Description: Ariba Doc No. 2270602531(49-2020), Permanent Repairs to Utility Cuts within the North York District. Recommended Bidder: Vaughan Paving Ltd. Contract Award Value: $2,570,950 net of all applicable taxes and charges $2,905,174 including HST and all applicable charges $2,616,199 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020.