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←Bid Award Panel · 2021-09-22 · 2021.BA154.3

The filed record

Award of Ariba Doc Number 2986958685 to Francis Restaurant Industry Equipment Services Inc., for the Non-exclusive Provision of Preventative Maintenance Service Program Including Emergency Calls and Repairs for Kitchen Equipment for Seniors Services and Long-Term Care

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The decision

2021-09-22 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Ariba Doc Number 2986958685 Description: For the non-exclusive provision of all labour, materials and equipment necessary to provide a Preventative Maintenance Service Program including emergency calls and repairs for kitchen equipment for Seniors Services and Long-Term Care for a period of two (2) years, with the option to renew the contract for three (3) additional separate one (1) year periods.

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Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Francis Restaurant Industry Equipment Services Inc. Contract Award Value: $474,181 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $535,824 including HST and all applicable charges $482,527 net of HST recoveries Contract is expected to start on December 1, 2021 and end on November 30, 2023. Option Year 1 (December 1, 2023 to November 30, 2024) $244,203 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $275,950 including HST and all applicable charges $248,501 net of HST recoveries Option Year 2 (December 1, 2024 to November 30, 2025) $251,529 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $284,228 including HST and all applicable charges $255,956 net of HST recoveries Option Year 3 (December 1, 2025 to November 30, 2026) $259,075 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $292,755 including HST and all applicable charges $263,635 net of HST recoveries The total potential contract award including all option years is $1,388,757 including all applicable taxes and charges and $1,228,989 net of all applicable taxes and charges. The total potential cost to the City is $1,250,619 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

On the agenda

As the city filed it

Solicitation Issued: May 31, 2021 Solicitation Closed: June 25, 2021 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Bids Received for Ariba Doc Number 2986958685 including bid price Supplier Name Evaluated Bid Price (including H.S.T) Francis Restaurant Industry Equipment Services Inc. $535,824 * * Includes a 15 percent Miscellaneous Line.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Ariba Doc Number 2986958685 Description: For the non-exclusive provision of all labour, materials and equipment necessary to provide a Preventative Maintenance Service Program including emergency calls and repairs for kitchen equipment for Seniors Services and Long-Term Care for a period of two (2) years, with the option to renew the contract for three (3) additional separate one (1) year periods.

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Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Francis Restaurant Industry Equipment Services Inc. Contract Award Value: $474,181 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $535,824 including HST and all applicable charges $482,527 net of HST recoveries Contract is expected to start on December 1, 2021 and end on November 30, 2023. Option Year 1 (December 1, 2023 to November 30, 2024) $244,203 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $275,950 including HST and all applicable charges $248,501 net of HST recoveries Option Year 2 (December 1, 2024 to November 30, 2025) $251,529 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $284,228 including HST and all applicable charges $255,956 net of HST recoveries Option Year 3 (December 1, 2025 to November 30, 2026) $259,075 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $292,755 including HST and all applicable charges $263,635 net of HST recoveries The total potential contract award including all option years is $1,388,757 including all applicable taxes and charges and $1,228,989 net of all applicable taxes and charges. The total potential cost to the City is $1,250,619 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

    On the record

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