Bid Award Panel
The full agenda, as filed
All 9 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA154.1adopted
Solicitation Issued: July 8, 2021 Solicitation Closed: August 13, 2021 Number of Addenda Issued: Five (5) Number of Bids: Five (5) Table 2: Summary of Bids Received for Ariba Doc Number 2951365301 including bid price Supplier Name Bid Price (including H.S.T.) 373044 Ontario Limited o/a Trans Canada Construction $1,127,248* Martinway Contracting Ltd $1,336,692** Joe Pace and Sons Contracting Inc. $1,370,870 Brook Restoration Ltd. $1,458,198* Anacond Contracting Inc. $1,643,020* *Supplier was found non-compliant with mandatory requirements. ** Pursuant to the Request for Tender document the contract award value includes contingency and separate price items 1 to 5.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 2951365301, Contract Number 21-PFR-CAP-021 Description: To provide all labour, equipment, materials and supervision for the state of good repair project at Gord and Irene Risk Community Centre, located at 2650 Finch Avenue West, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Martinway Contracting Ltd. Contract Award Value: $ 1,472,813 net of all applicable taxes and charges $ 1,664,279 including HST and all applicable charges $ 1,498,735 net of HST recoveries The contract is expected to start following the date of award and end by September 30, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 2951365301, Contract Number 21-PFR-CAP-021 Description: To provide all labour, equipment, materials and supervision for the state of good repair project at Gord and Irene Risk Community Centre, located at 2650 Finch Avenue West, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Martinway Contracting Ltd. Contract Award Value: $ 1,472,813 net of all applicable taxes and charges $ 1,664,279 including HST and all applicable charges $ 1,498,735 net of HST recoveries The contract is expected to start following the date of award and end by September 30, 2022.
BA154.2adopted
Solicitation Issued: June 2, 2021 Solicitation Closed: July 13, 2021 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price for Ariba Doc 2961601880 Supplier Name Bid Price (excluding H.S.T.)* Ricoh Canada Inc. $459,314.88 Konica Minolta Business Solutions (Canada) Ltd. $570,388.80 *Evaluated bid price does not include 10 percent for miscellaneous items.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 15, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotations, Ariba Doc Number 2961601880 Description: For the non-exclusive rental, supply, delivery, installation, maintenance and support of one (1) high-speed networked digital colour reproduction system for a period of forty-eight (48) months from date of award. Recommended Supplier: Ricoh Canada Inc. Contract Award Value: $505,246 net of all applicable taxes and charges (including additional 10 percent for miscellaneous) $570,928 including HST and all applicable charges $514,139 net of HST recoveries Contract is expected to start on date of award for a period of forty-eight (48) months.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations, Ariba Doc Number 2961601880 Description: For the non-exclusive rental, supply, delivery, installation, maintenance and support of one (1) high-speed networked digital colour reproduction system for a period of forty-eight (48) months from date of award. Recommended Supplier: Ricoh Canada Inc. Contract Award Value: $505,246 net of all applicable taxes and charges (including additional 10 percent for miscellaneous) $570,928 including HST and all applicable charges $514,139 net of HST recoveries Contract is expected to start on date of award for a period of forty-eight (48) months.
BA154.3adopted
Solicitation Issued: May 31, 2021 Solicitation Closed: June 25, 2021 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Bids Received for Ariba Doc Number 2986958685 including bid price Supplier Name Evaluated Bid Price (including H.S.T) Francis Restaurant Industry Equipment Services Inc. $535,824 * * Includes a 15 percent Miscellaneous Line.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Ariba Doc Number 2986958685 Description: For the non-exclusive provision of all labour, materials and equipment necessary to provide a Preventative Maintenance Service Program including emergency calls and repairs for kitchen equipment for Seniors Services and Long-Term Care for a period of two (2) years, with the option to renew the contract for three (3) additional separate one (1) year periods. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Francis Restaurant Industry Equipment Services Inc. Contract Award Value: $474,181 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $535,824 including HST and all applicable charges $482,527 net of HST recoveries Contract is expected to start on December 1, 2021 and end on November 30, 2023. Option Year 1 (December 1, 2023 to November 30, 2024) $244,203 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $275,950 including HST and all applicable charges $248,501 net of HST recoveries Option Year 2 (December 1, 2024 to November 30, 2025) $251,529 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $284,228 including HST and all applicable charges $255,956 net of HST recoveries Option Year 3 (December 1, 2025 to November 30, 2026) $259,075 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $292,755 including HST and all applicable charges $263,635 net of HST recoveries The total potential contract award including all option years is $1,388,757 including all applicable taxes and charges and $1,228,989 net of all applicable taxes and charges. The total potential cost to the City is $1,250,619 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Ariba Doc Number 2986958685 Description: For the non-exclusive provision of all labour, materials and equipment necessary to provide a Preventative Maintenance Service Program including emergency calls and repairs for kitchen equipment for Seniors Services and Long-Term Care for a period of two (2) years, with the option to renew the contract for three (3) additional separate one (1) year periods. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Francis Restaurant Industry Equipment Services Inc. Contract Award Value: $474,181 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $535,824 including HST and all applicable charges $482,527 net of HST recoveries Contract is expected to start on December 1, 2021 and end on November 30, 2023. Option Year 1 (December 1, 2023 to November 30, 2024) $244,203 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $275,950 including HST and all applicable charges $248,501 net of HST recoveries Option Year 2 (December 1, 2024 to November 30, 2025) $251,529 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $284,228 including HST and all applicable charges $255,956 net of HST recoveries Option Year 3 (December 1, 2025 to November 30, 2026) $259,075 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $292,755 including HST and all applicable charges $263,635 net of HST recoveries The total potential contract award including all option years is $1,388,757 including all applicable taxes and charges and $1,228,989 net of all applicable taxes and charges. The total potential cost to the City is $1,250,619 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA154.4adopted
Solicitation Issued: May 27, 2021 Solicitation Closed: July 27, 2021 Number of Addenda Issued: Eight (8) Number of Bids: Three (3) Table 2: Summary of Bids Received for Ariba Doc Number 3004046006 including bid price Supplier Name Bid Price (including H.S.T.)* Black & McDonald Limited $2,821,287.95* Bennett Mechanical $3,612,610.00 Torbear Contracting $3,915,450.00 * Pursuant to the Request for Tender document the contract award price includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender Number Doc 3004046006, Contract Number 21TW-CTS-07CWD. Description: Ashbridges Bay Treatment Plant Secondary Treatment Train 2 Upgrades. Recommended Supplier: Black & McDonald Limited Contract Award Value: $2,871,222 net of all applicable taxes and charges $3,244,481 including HST and all applicable charges $2,921,756 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Number Doc 3004046006, Contract Number 21TW-CTS-07CWD. Description: Ashbridges Bay Treatment Plant Secondary Treatment Train 2 Upgrades. Recommended Supplier: Black & McDonald Limited Contract Award Value: $2,871,222 net of all applicable taxes and charges $3,244,481 including HST and all applicable charges $2,921,756 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
BA154.5adopted
Solicitation Issued: June 18, 2021 Solicitation Closed: July 30, 2021 Number of Addenda Issued: Three (3) Number of Bids: Seven (7) Table 2: Summary of Bids received for Request for Tender Ariba Doc Number 3009652905 including bid price; Supplier Name Bid Price (Excluding H.S.T.) Sutherland Schultz Ltd. $1,522,665.00* Servocraft Limited $1,617,000.00 Kudlak-Baird (1982) Limited $1,648,995.00 Stevens & Black Electrical Contractors Ltd $1,785,000.00 W.S. Nicholls Construction $1,818,316.42 The State Group Inc. $1,866,000.00 Black & McDonald Limited $1,964,799.27 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3009652905. Description: Main Switchgear Replacement project at Metro Hall. Recommended Supplier: Sutherland Schultz Ltd. Contract Award Value: $ 1,642,665 net of all applicable taxes and charges $ 1,856,211 including HST and all applicable charges $ 1,671,576 net of HST recoveries Contract is expected to start on date of award and end December 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3009652905. Description: Main Switchgear Replacement project at Metro Hall. Recommended Supplier: Sutherland Schultz Ltd. Contract Award Value: $ 1,642,665 net of all applicable taxes and charges $ 1,856,211 including HST and all applicable charges $ 1,671,576 net of HST recoveries Contract is expected to start on date of award and end December 31, 2022.
BA154.6adopted
Solicitation Issued: June 17, 2021 Solicitation Closed: August 13, 2021 Number of Addenda Issued: Seven (7) Number of Bids: Seven (7) Table 2: Summary of Bids Received for Ariba Doc Number 3015166741 including bid price Supplier Name Bid Price (excluding H.S.T.) Pine Valley Corporation $5,711,965.00* Midome Construction Services Ltd. $6,250,000.00 Brook Restoration Ltd. $6,272,858.00 Pegah Construction Ltd. $6,294,436.98 Duron Ontario Limited $6,443,755.00 Martinway Contracting Ltd. $7,268,112.50 EllisDon Corporation $7,893,285.17 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3015166741 / Contract Number 19ECS-MI-01SW. Description: Scarborough Transfer Station Source Separated Recyclable Materials Bunker Replacement. Recommended Supplier: Pine Valley Corporation Contract Award Value: $6,611,965 net of all applicable taxes and charges $7,471,520 including HST and all applicable charges $6,728,336 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3015166741 / Contract Number 19ECS-MI-01SW. Description: Scarborough Transfer Station Source Separated Recyclable Materials Bunker Replacement. Recommended Supplier: Pine Valley Corporation Contract Award Value: $6,611,965 net of all applicable taxes and charges $7,471,520 including HST and all applicable charges $6,728,336 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
BA154.7adopted
Call Issued: July 6, 2021 Call Closed: August 10, 2021 Number of Addenda Issued: 4 (Four) Number of Bids: 4 (Four) Table 2: Summary of Bids Received for Ariba Doc Number 3020893124 including bid price Bidder Name Bid Price (Excluding HST) Brook Restoration Ltd. $2,213,500.00* BDA Inc. $4,717,500.00 JJ McGuire $5,495,000.00 MJ Dixon Construction Limited $5,913,000.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 3020893124. Description: Exterior rehabilitation of the Canada Malting Company South Silos at 5 Eireann Quay, Toronto, Ontario. Recommended Supplier: Brook Restoration Ltd. Contract Award Value: $2,463,500 net of all applicable taxes and charges $2,783,755 including HST and all applicable charges $2,506,858 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 3020893124. Description: Exterior rehabilitation of the Canada Malting Company South Silos at 5 Eireann Quay, Toronto, Ontario. Recommended Supplier: Brook Restoration Ltd. Contract Award Value: $2,463,500 net of all applicable taxes and charges $2,783,755 including HST and all applicable charges $2,506,858 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
BA154.8adopted
Solicitation Issued: July 02, 2021 Solicitation Closed: Aug 03, 2021 Number of Addenda Issued: One (01) Number of Bids: Four (04) Table 2: Summary of Bids Received for Ariba Doc Number 3024704932 including bid price Supplier Bid Price for initial term (including H.S.T.) CSL Group Ltd. $398,665.12* Forest Ridge Landscaping Inc $406,624.58 Bam Bam Construction. $425,690.78 Downtown Groundskeeping Services** N/A * Contract Award Values on page 1 include $100,000 contingency. ** Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 14, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Ariba Doc Number 3024704932; Contract 21TR-OM-501-CW-LM. Description: For non-exclusive supply of Landscape Maintenance Services at centres medians, traffic islands, and boulevards within the transportation right of way at various location across the City of Toronto, for Transportation Services, from the date of award to December 31, 2021, with the option to renew the Contract for additional one (1) year period at the sole discretion of the City and subject to budget approval(s). Recommended Supplier: CSL Group Ltd. Contract Award Value: $452,801 net of all applicable taxes and charges (including $100,000 contingency). $511,665 including HST and all applicable charges $460,770 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2021. Option Year 1 - January 1, 2023 to December 31, 2023 $463,385 net of all applicable taxes and charges $523,625 including all applicable taxes and charges $471,541 net of HST recoveries The total potential contract award including all option years is $932,311 net of HST recoveries, $916,186 net of all applicable taxes and charges, $1,035,290 including all applicable taxes and charges. The above cost calculations for the Option Year reflects an estimated 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Ariba Doc Number 3024704932; Contract 21TR-OM-501-CW-LM. Description: For non-exclusive supply of Landscape Maintenance Services at centres medians, traffic islands, and boulevards within the transportation right of way at various location across the City of Toronto, for Transportation Services, from the date of award to December 31, 2021, with the option to renew the Contract for additional one (1) year period at the sole discretion of the City and subject to budget approval(s). Recommended Supplier: CSL Group Ltd. Contract Award Value: $452,801 net of all applicable taxes and charges (including $100,000 contingency). $511,665 including HST and all applicable charges $460,770 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2021. Option Year 1 - January 1, 2023 to December 31, 2023 $463,385 net of all applicable taxes and charges $523,625 including all applicable taxes and charges $471,541 net of HST recoveries The total potential contract award including all option years is $932,311 net of HST recoveries, $916,186 net of all applicable taxes and charges, $1,035,290 including all applicable taxes and charges. The above cost calculations for the Option Year reflects an estimated 3 percent increase as per the Consumer Price Index.
BA154.9adopted
Solicitation Issued: July 25, 2021 Solicitation Closed: August 16, 2021 Number of Addenda Issued: One (1) Number of Bids: Six (6) Table 2: Summary of Bids Received for Request for Tender, Ariba Doc Number 3080799113 including Bid Price Supplier Name Bid Price (including H.S.T.) Midome Construction Services Limited $1,524,370.00* Sanscon Construction Limited $1,536,226.53 Aqua Tech Solutions Inc. $1,804,614.52 D. Martino Construction Limited $1,916,576.05 IL Duca Contracting Inc. $2,338,907.90 Dufferin Construction Company, A division of CRH C. $2,938,303.41 Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 3080799113, Contract Number 21ECS-TI-04SP Description: Major road rehabilitation and reconstruction on Wellesley Street East from Sherbourne Street to Ontario Street intersection modification and road resurfacing at Carlaw Avenue and Riverdale Avenue. Recommended Supplier: Midome Construction Services Limited Contract Award Value: $1,483,900 net of all applicable taxes and charges $1,676,807 including HST and all applicable charges $1,510,017 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 3080799113, Contract Number 21ECS-TI-04SP Description: Major road rehabilitation and reconstruction on Wellesley Street East from Sherbourne Street to Ontario Street intersection modification and road resurfacing at Carlaw Avenue and Riverdale Avenue. Recommended Supplier: Midome Construction Services Limited Contract Award Value: $1,483,900 net of all applicable taxes and charges $1,676,807 including HST and all applicable charges $1,510,017 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2022.