Award of Ariba Document Number 3586878870 to Royal Lifesaving Society of Canada, to Provide Aquatic Leadership Course Management and Materials, in Conjunction with the Parks, Forestry and Recreation Division

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The decision

2022-09-14 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 8, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3586878870 Description: For the provision and delivery of Aquatic Leadership and First Aid course management and materials in conjunction with the Parks, Forestry and Recreation Division of the City of Toronto for a period of three (3) years, with the option to renew the contract for two (2) additional separate one (1) year periods.

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Recommended Supplier: Royal Lifesaving Society of Canada Should the option(s) be exercised, then the General Manager Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Contract Award Value: (Date of Award to September 30, 2025) $5,232,177 net of all applicable taxes and charges $5,912,360 including HST and all applicable charges $5,324,263 net of HST recoveries The Contract is expected to start on date of award and end on September 30, 2025 Option Year 1: (October 1, 2025 to September 30, 2026) $1,796,380 net of all applicable taxes and charges $2,029,909 including HST and all applicable charges $1,827,996 net of HST recoveries Option Year 2: (October 1, 2026 to September 30, 2027) $1,850,272 net of all applicable taxes and charges $2,090,807 including HST and all applicable charges $1,882,837 net of HST recoveries The total potential contract award including all option years is $8,878,829 net of all applicable taxes and charges and $10,033,077 including all applicable taxes and charges. The total potential cost to the City prior to cost recovery and including all option years is $9,035,096 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

On the agenda

As the city filed it

Solicitation Issued: May 25, 2022 Solicitation Closed: August 11, 2022 Number of Addenda Issued: Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price / year (excluding H.S.T.) ROYAL LIFESAVING SOCIETY CANADA, TH $ 1,744,058.50 SIMON EASTON AQUATICS LTD. $ 1,643,993.47** ** Supplier did not meet the required experience and qualification threshold to be considered for award. Bid documented as non-compliant.

Staff recommended

The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3586878870 Description: For the provision and delivery of Aquatic Leadership and First Aid course management and materials in conjunction with the Parks, Forestry and Recreation Division of the City of Toronto for a period of three (3) years, with the option to renew the contract for two (2) additional separate one (1) year periods.

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On the record

The item as the City filed it