Award of Ariba Document Number 3644811133 to Executive Mat Service Ltd. and Canadian Linen and Uniform Service for the Supply of Rental Floor Mat Services for Select City of Toronto Divisions and Locations

$117,152.10 No bid Olympic Dust Control $153,355.15 $142,532.65 $100,638.85 * The Bid Price is based on the quantity for the first year.

Shelter, Support and Housing Administration 7. Transportation Services 8. Economic Development and Culture 9. Municipal Licensing and Standards 10. Fleet Services The Request for Quotation is designed to award to one (1) or more Suppliers submitting the lowest compliant bid per Lot in accordance with Request for Quotation Part 5 - Instructions to Pricing Form, Section 3.4. If one (1) supplier submits the lowest compliant bid for all three (3) lots, the City reserves the right to award one (1) of the three (3) lots the Supplier submitting the next lowest bid if the difference between Supplier bids for that Lot is five percent (5%) or less. For Lot 2, the difference between the bids of suppliers Executive Mat Service Ltd and Canadian Linen and Uniform Service is only 0.75 percent. The Request for Quotation was structured to have an initial contract term of three (3) years from December 1, 2022 to October 31, 2025, with an option to renew the contracts for two (2) separate, one (1)-year periods. However, due to change of operational requirements, the contract period is reduced to Twenty-Nine (29) months. It is highly recommended that the Floor Mats supplier transition takes place during the summer month of May, as there is a high risk of slip and fall during winter months and therefore the mats need to remain in place. As well, the supplier transition exercise is complicated considering the large number of City locations (10 Divisions and over 300 locations) included in this Request for Quotation, and best completed during summer. The Recommended Suppliers' total bid prices were adjusted to reflect the quantity requirements for twenty-nine (29) months. Should the option(s) years be exercised, then the participating client divisions, will request the Chief Procurement Officer to process the renewals under the same terms and conditions outlined in the Request for Quotation. Recommended Suppliers: Executive Mat Service Ltd. (Lots 1 and 3) Contract Award Value: $606,346 net of all applicable taxes and charges (including 25 percent contingency) $685,171 including HST and all applicable charges $617,018 net of HST recoveries Contract is expected to start from date of award and end on October 31, 2025. Option Year 1 (November 1, 2025 to October 31, 2026) $258,429 net of all applicable taxes and charges (including 25 percent contingency) $292,025 including HST and all applicable charges $262,977 net of HST recoveries Option Year 2 (November 1, 2026 to October 31, 2027) $266,182 net of all applicable taxes and charges (including 25 percent contingency) $300,785 including HST and all applicable charges $270,867 net of HST recoveries Total Potential Contract Award Value including Option Periods for Executive Mat Service Ltd.: $1,130,957 net of all applicable taxes and charges (including 25 percent contingency) $1,277,981 including HST and all applicable charges $1,150,861 net of HST recoveries Recommended Suppliers: Canadian Linen and Uniform Service (Lot 2) Contract Award Value: $333,021 net of all applicable taxes and charges (including 25 percent contingency) $376,314 including HST and all applicable charges $338,883 net of HST recoveries Contract is expected to start from date of award and end on October 31, 2025. Option Year 1 (November 1, 2025 to October 31, 2026) $141,936 net of all applicable taxes and charges (including 25 percent contingency) $160,388 including HST and all applicable charges $144,434 net of HST recoveries Option Year 2 (November 1, 2026 to October 31, 2027) $146,194 net of all applicable taxes and charges (including 25 percent contingency) $165,199 including HST and all applicable charges $148,767 net of HST recoveries Total Potential Contract Award Value including Option Periods for Canadian Linen and Uniform Service: $621,151 net of all applicable taxes and charges (including 25 percent contingency) $701,901 including HST and all applicable charges $632,084 net of HST recoveries The total potential combined contract awards for all suppliers identified in this report, including all optional years, is $1,752,108 net of all taxes and $1,979,882 including all applicable taxes and charges. The total potential cost to the City, including all optional years, for all contract awards is $1,782,945 net of HST Recoveries. The above cost calculations reflect a three percent (3 percent) Consumer Price Index adjustment applied each option term after the initial contract period.