Bid Award Panel
The full agenda, as filed
All 9 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA16.1adopted
Solicitation Issued: August 11, 2022 Solicitation Closed: October 3, 2022 Number of Addenda Issued: Four (4) Number of Bids: Four (4) Table 2: Summary of Proposals Received Supplier Name AECOM Canada Ltd. ** Morrison Hershfield Ltd. * TYLin International Canada Inc. R.V. Anderson Associates Ltd. *Supplier did not meet the minimum technical threshold **Pursuant to the Request for Proposal document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 23, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3569145927, Contract Number RFP-22ECS-LU-01FP Description: Detailed Design and Construction Administration Engineering Services for Assignments under the Basement Flooding Protection Program Phase 4. Recommended Supplier: AECOM Canada Ltd. Contract Award Value: $9,406,028 net of all applicable taxes and charges $10,628,812 including HST and all applicable charges $9,571,574 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2029.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3569145927, Contract Number RFP-22ECS-LU-01FP Description: Detailed Design and Construction Administration Engineering Services for Assignments under the Basement Flooding Protection Program Phase 4. Recommended Supplier: AECOM Canada Ltd. Contract Award Value: $9,406,028 net of all applicable taxes and charges $10,628,812 including HST and all applicable charges $9,571,574 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2029.
BA16.2adopted
Solicitation Issued: July 29, 2022 Solicitation Closed: October 19, 2022 Number of Addenda Issued: Seven (7) Number of Submissions: Four (4) Table 2: Summary of Bids Received for Ariba Document Number 3596273775 Supplier Name AECOM Canada Ltd. Black & Veatch Canada Company* CIMA Canada Inc.* WSP Canada Inc.** * Supplier did not meet the minimum technical threshold ** Pursuant to the Request for Proposal document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 23, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3596273775 Contract Number RFP-22-ECS-LU-06TT Description: Professional Services for Preliminary Design, Detailed Design, Construction Services and Post Construction Services for the Lower Simcoe Underpass Stormwater Infrastructure and Cycle Track Upgrades. Recommended Supplier: WSP Canada Inc. Contract Award Value: $7,387,433 net of all applicable taxes and charges $8,347,800 including HST and all applicable charges $7,517,452 net of HST recoveries The contract is expected to start on the date of award and end on December 31, 2029.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3596273775 Contract Number RFP-22-ECS-LU-06TT Description: Professional Services for Preliminary Design, Detailed Design, Construction Services and Post Construction Services for the Lower Simcoe Underpass Stormwater Infrastructure and Cycle Track Upgrades Recommended Supplier: WSP Canada Inc. Contract Award Value: $7,387,433 net of all applicable taxes and charges $8,347,800 including HST and all applicable charges $7,517,452 net of HST recoveries The contract is expected to start on the date of award and end on December 31, 2029.
BA16.3adopted
Solicitation Issued: September 13, 2022 Solicitation Closed: October 14, 2022 Number of Addenda Issued: Four (4) Number of Bids: Five (5) Table 2: Summary of Bids Received for Ariba Document Number 3602895745 including bid price Supplier Name Bid Price (excluding H.S.T.) Pine Valley Corporation $938,999.00 Orin Contractors Corp $996,000.00 Mopal Construction Ltd $1,032,000.00 CSL Group Ltd $1,019,290.00 Ferdom Construction $1,157,586.00 *Pursuant to the Request for Tender document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 23, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3602895745, Contract Number 22-PFR-106 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete construction at Fred Hamilton Park located at 155 Roxton Road, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Pine Valley Corporation Contract Award Value: $ 938,999 net of all applicable taxes and charges $ 1,061,069 including HST and all applicable charges $ 955,525 net of HST recoveries Contract is expected to start following the date of award and end by December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3602895745, Contract Number 22-PFR-106 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete construction at Fred Hamilton Park located at 155 Roxton Road, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Pine Valley Corporation Contract Award Value: $938,999 net of all applicable taxes and charges $1,061,069 including HST and all applicable charges $955,525 net of HST recoveries Contract is expected to start following the date of award and end by December 31, 2023.
BA16.4adopted
Solicitation Issued: September 8, 2022 Solicitation Closed: October 4, 2022 Number of Addenda Issued: Four (4) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.)* Lot 1 Lot 2 Lot 3 Executive Mat Service Ltd. $112,393.84 $109,416.32 $88,327.59 Canadian Linen and Uniform Service $116,967.24 $110,241.56 $138,425.04 Swan Dust Control Limited $125,799.70 $117,152.10 No bid Olympic Dust Control $153,355.15 $142,532.65 $100,638.85 * The Bid Price is based on the quantity for the first year.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 23, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3644811133 Description: For the supply of Rental Floor Mat Services for the following Divisions: 1. Corporate Real Estate Management 2. Parks, Forestry and Recreation 3. Solid Waste Management Services 4. Toronto Water 5. Seniors Services and Long Term Care 6. Shelter, Support and Housing Administration 7. Transportation Services 8. Economic Development and Culture 9. Municipal Licensing and Standards 10. Fleet Services The Request for Quotation is designed to award to one (1) or more Suppliers submitting the lowest compliant bid per Lot in accordance with Request for Quotation Part 5 - Instructions to Pricing Form, Section 3.4. If one (1) supplier submits the lowest compliant bid for all three (3) lots, the City reserves the right to award one (1) of the three (3) lots the Supplier submitting the next lowest bid if the difference between Supplier bids for that Lot is five percent (5%) or less. For Lot 2, the difference between the bids of suppliers Executive Mat Service Ltd and Canadian Linen and Uniform Service is only 0.75 percent. The Request for Quotation was structured to have an initial contract term of three (3) years from December 1, 2022 to October 31, 2025, with an option to renew the contracts for two (2) separate, one (1)-year periods. However, due to change of operational requirements, the contract period is reduced to Twenty-Nine (29) months. It is highly recommended that the Floor Mats supplier transition takes place during the summer month of May, as there is a high risk of slip and fall during winter months and therefore the mats need to remain in place. As well, the supplier transition exercise is complicated considering the large number of City locations (10 Divisions and over 300 locations) included in this Request for Quotation, and best completed during summer. The Recommended Suppliers' total bid prices were adjusted to reflect the quantity requirements for twenty-nine (29) months. Should the option(s) years be exercised, then the participating client divisions, will request the Chief Procurement Officer to process the renewals under the same terms and conditions outlined in the Request for Quotation. Recommended Suppliers: Executive Mat Service Ltd. (Lots 1 and 3) Contract Award Value: $606,346 net of all applicable taxes and charges (including 25 percent contingency) $685,171 including HST and all applicable charges $617,018 net of HST recoveries Contract is expected to start from date of award and end on October 31, 2025. Option Year 1 (November 1, 2025 to October 31, 2026) $258,429 net of all applicable taxes and charges (including 25 percent contingency) $292,025 including HST and all applicable charges $262,977 net of HST recoveries Option Year 2 (November 1, 2026 to October 31, 2027) $266,182 net of all applicable taxes and charges (including 25 percent contingency) $300,785 including HST and all applicable charges $270,867 net of HST recoveries Total Potential Contract Award Value including Option Periods for Executive Mat Service Ltd.: $1,130,957 net of all applicable taxes and charges (including 25 percent contingency) $1,277,981 including HST and all applicable charges $1,150,861 net of HST recoveries Recommended Suppliers: Canadian Linen and Uniform Service (Lot 2) Contract Award Value: $333,021 net of all applicable taxes and charges (including 25 percent contingency) $376,314 including HST and all applicable charges $338,883 net of HST recoveries Contract is expected to start from date of award and end on October 31, 2025. Option Year 1 (November 1, 2025 to October 31, 2026) $141,936 net of all applicable taxes and charges (including 25 percent contingency) $160,388 including HST and all applicable charges $144,434 net of HST recoveries Option Year 2 (November 1, 2026 to October 31, 2027) $146,194 net of all applicable taxes and charges (including 25 percent contingency) $165,199 including HST and all applicable charges $148,767 net of HST recoveries Total Potential Contract Award Value including Option Periods for Canadian Linen and Uniform Service: $621,151 net of all applicable taxes and charges (including 25 percent contingency) $701,901 including HST and all applicable charges $632,084 net of HST recoveries The total potential combined contract awards for all suppliers identified in this report, including all optional years, is $1,752,108 net of all taxes and $1,979,882 including all applicable taxes and charges. The total potential cost to the City, including all optional years, for all contract awards is $1,782,945 net of HST Recoveries. The above cost calculations reflect a three percent (3 percent) Consumer Price Index adjustment applied each option term after the initial contract period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation, Ariba Document Number 3644811133 Description: For the supply of Rental Floor Mat Services for the following Divisions: 1. Corporate Real Estate Management 2. Parks, Forestry and Recreation 3. Solid Waste Management Services 4. Toronto Water 5. Seniors Services and Long Term Care 6. Shelter, Support and Housing Administration 7. Transportation Services 8. Economic Development and Culture 9. Municipal Licensing and Standards 10. Fleet Services The Request for Quotation is designed to award to one (1) or more Suppliers submitting the lowest compliant bid per Lot in accordance with Request for Quotation Part 5 - Instructions to Pricing Form, Section 3.4. If one (1) supplier submits the lowest compliant bid for all three (3) lots, the City reserves the right to award one (1) of the three (3) lots the Supplier submitting the next lowest bid if the difference between Supplier bids for that Lot is five percent (5%) or less. For Lot 2, the difference between the bids of suppliers Executive Mat Service Ltd and Canadian Linen and Uniform Service is only 0.75 percent. The Request for Quotation was structured to have an initial contract term of three (3) years from December 1, 2022 to October 31, 2025, with an option to renew the contracts for two (2) separate, one (1)-year periods. However, due to change of operational requirements, the contract period is reduced to Twenty-Nine (29) months. It is highly recommended that the Floor Mats supplier transition takes place during the summer month of May, as there is a high risk of slip and fall during winter months and therefore the mats need to remain in place. As well, the supplier transition exercise is complicated considering the large number of City locations (10 Divisions and over 300 locations) included in this Request for Quotation, and best completed during summer. The Recommended Suppliers' total bid prices were adjusted to reflect the quantity requirements for twenty-nine (29) months. Should the option(s) years be exercised, then the participating client divisions, will request the Chief Procurement Officer to process the renewals under the same terms and conditions outlined in the Request for Quotation. Recommended Suppliers: Executive Mat Service Ltd. (Lots 1 and 3) Contract Award Value: $606,346 net of all applicable taxes and charges (including 25 percent contingency) $685,171 including HST and all applicable charges $617,018 net of HST recoveries Contract is expected to start from date of award and end on October 31, 2025. Option Year 1 (November 1, 2025 to October 31, 2026) $258,429 net of all applicable taxes and charges (including 25 percent contingency) $292,025 including HST and all applicable charges $262,977 net of HST recoveries Option Year 2 (November 1, 2026 to October 31, 2027) $266,182 net of all applicable taxes and charges (including 25 percent contingency) $300,785 including HST and all applicable charges $270,867 net of HST recoveries Total Potential Contract Award Value including Option Periods for Executive Mat Service Ltd.: $1,130,957 net of all applicable taxes and charges (including 25 percent contingency) $1,277,981 including HST and all applicable charges $1,150,861 net of HST recoveries Recommended Suppliers: Canadian Linen and Uniform Service (Lot 2) Contract Award Value: $333,021 net of all applicable taxes and charges (including 25 percent contingency) $376,314 including HST and all applicable charges $338,883 net of HST recoveries Contract is expected to start from date of award and end on October 31, 2025. Option Year 1 (November 1, 2025 to October 31, 2026) $141,936 net of all applicable taxes and charges (including 25 percent contingency) $160,388 including HST and all applicable charges $144,434 net of HST recoveries Option Year 2 (November 1, 2026 to October 31, 2027) $146,194 net of all applicable taxes and charges (including 25 percent contingency) $165,199 including HST and all applicable charges $148,767 net of HST recoveries Total Potential Contract Award Value including Option Periods for Canadian Linen and Uniform Service: $621,151 net of all applicable taxes and charges (including 25 percent contingency) $701,901 including HST and all applicable charges $632,084 net of HST recoveries The total potential combined contract awards for all suppliers identified in this report, including all optional years, is $1,752,108 net of all taxes and $1,979,882 including all applicable taxes and charges. The total potential cost to the City, including all optional years, for all contract awards is $1,782,945 net of HST Recoveries. The above cost calculations reflect a three percent (3 percent) Consumer Price Index adjustment applied each option term after the initial contract period.
BA16.5adopted
Solicitation Issued: October 20, 2022 Solicitation Closed: November 30, 2022 Number of Addenda Issued: Four (4) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Capital Sewer Services Inc. $7,759,804.00 * 614128 Ontario Ltd, O/A Trisan Construction $13,704,506.20 Clearway Construction Inc. $11,563,324.00 Michels Canada Co. $16,987,126.05 *Pursuant to the request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 23, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3683125289, Contract Number 21ECS-LU-02TT Description: Sewer Rehabilitation Program, Project 2 - Tender 3 Maple Sanitary Trunk Sewer Rehabilitation, from Steeles Avenue to G Ross Lord Reservoir within G Ross Lord Park and Ravine, 2100m of 750mm Sanitary Trunk Sewer rehabilitation including rehabilitation of 31 sanitary maintenance holes, 66m (5 segments) of proposed sanitary sewer connections to the Maple Sanitary Trunk Sewer and abandonment of 24 maintenance holes and 2500m of local sanitary sewer. Recommended Supplier: Capital Sewer Services Inc. Contract Award Value: $8,941,438 net of all applicable taxes and charges $10,103,824 including HST and all applicable charges $9,098,807 net of HST recoveries The contract is expected to start on April 7, 2023 and end on October 29, 2024
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3683125289, Contract Number 21ECS-LU-02TT Description: Sewer Rehabilitation Program, Project 2 - Tender 3 Maple Sanitary Trunk Sewer Rehabilitation, from Steeles Avenue to G Ross Lord Reservoir within G Ross Lord Park and Ravine, 2100m of 750mm Sanitary Trunk Sewer rehabilitation including rehabilitation of 31 sanitary maintenance holes, 66m (5 segments) of proposed sanitary sewer connections to the Maple Sanitary Trunk Sewer and abandonment of 24 maintenance holes and 2500m of local sanitary sewer. Recommended Supplier: Capital Sewer Services Inc. Contract Award Value: $8,941,438 net of all applicable taxes and charges $10,103,824 including HST and all applicable charges $9,098,807 net of HST recoveries The contract is expected to start on April 7, 2023 and end on October 29, 2024
BA16.6adopted
Solicitation Issued: November 16, 2022 Solicitation Closed: December 12, 2022 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) KOOY BROTHERS LAWN EQUIPMENT LTD. $1,349,170.00 CAD* *The award value is lower than the submitted bid price due to Fleet Services identifying that that the optional drop salter from the original bid was preferred over the standard drop salter during the evaluation phase. The difference is a cost savings of $3,800 per unit.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 23, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3739766347 Description: For the supply and delivery of Ten (10) Latest Model 4WD, Enclosed Cab, Agriculture Tractor and Attachments. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to February 15, 2024 for a fixed term of one (1) year, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Kooy Brothers Lawn Equipment Ltd Contract Award Value: $1,311,170 net of all applicable taxes and charges $1,481,622 including HST and all applicable charges $1,334,247 net of HST recoveries Contract is expected to start on the date of award and end on February 15, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3739766347 Description: For the supply and delivery of Ten (10) Latest Model 4WD, Enclosed Cab, Agriculture Tractor and Attachments. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to February 15, 2024 for a fixed term of one (1) year, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Kooy Brothers Lawn Equipment Ltd Contract Award Value: $1,311,170 net of all applicable taxes and charges $1,481,622 including HST and all applicable charges $1,334,247 net of HST recoveries Contract is expected to start on the date of award and end on February 15, 2024.
BA16.7adopted
Solicitation Issued: December 6, 2022 Solicitation Closed: January 23, 2023 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 3: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) * Nexgen Municipal Inc (Lot 1) $ 221,643.14 Joe Johnson Equipment (Lot 3) $ 310,961.86 Nexgen Municipal Inc (Lot 4) $ 84,208.95 Nexgen Municipal Inc (Lot 5) $ 84,208.95 *The Bid Price does not include miscellaneous cost.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 23, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3742825440 Description: For the non-exclusive supply of all labour, materials and equipment necessary to provide warranty and non-warranty services including inspection, Preventative Maintenance, services, repairs and parts for Haul-All, Labrie, Loadmaster, and Kann Refuse Packer Bodies and any attachments that it may have, owned and operated by the City of Toronto's Fleet Services Division, for a period of one (1) year from May 1, 2023 to April 30, 2024, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Nexgen Municipal Inc (Lots 1, 4 and 5) Contract Award Value: $487,576 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $550,961 including HST and all applicable charges $496,158 net of HST recoveries Contract is expected to start on May 1, 2023 and end on April 30, 2024. Option Year 1 - From May 1, 2024 to April 30, 2025 $502,204 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $567,490 including all applicable taxes and charges $511,042 net of HST recoveries Option Year 2 - From May 1, 2025 to April 30, 2026 $517,270 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $584,515 including all applicable taxes and charges $526,374 net of HST recoveries Option Year 3 - From May 1, 2026 to April 30, 2027 $532,788 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $602,050 including all applicable taxes and charges $542,165 net of HST recoveries Option Year 4 - From May 1, 2027 to April 30, 2028 $548,771 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $620,112 including all applicable taxes and charges $558,430 net of HST recoveries The above cost calculations include three percent (3 percent) Consumer Price Index (CPI) cost adjustment applied to each term after the initial one (1) year contract period. The total potential contact award to Nexgen Municipal Inc. identified in this report including all option years is $2,588,609 net of all applicable taxes and charges, and $2,925,128 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $2,634,168 net of HST recoveries. Recommended Supplier: Joe Johnson Equipment (Lot 3) Contract Award Value: $373,154 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $421,664 including HST and all applicable charges $379,722 net of HST recoveries Contract is expected to start on May 1, 2023 and end on April 30, 2024. Option Year 1 - From May 01, 2024 to April 30, 2025 $384,349 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $434,314 including all applicable taxes and charges $391,113 net of HST recoveries Option Year 2 - From May 01, 2025 to April 30, 2026 $395,879 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $447,344 including all applicable taxes and charges $402,847 net of HST recoveries Option Year 3 - From May 01, 2026 to April 30, 2027 $407,756 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $460,764 including all applicable taxes and charges $414,932 net of HST recoveries Option Year 4 - From May 01, 2027 to April 30, 2028 $419,988 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $474,587 including all applicable taxes and charges $427,380 net of HST recoveries The above cost calculations include three percent (3 percent) Consumer Price Index (CPI) cost adjustment applied to each term after the initial one (1) year contract period. The total potential contact award to Joe Johnson Equipment identified in this report including all option years is $1,981,127 net of all applicable taxes and charges, and $2,238,673 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $2,015,994 net of HST recoveries. The total potential combined contract awards for both suppliers identified in this report including all optional years is $4,569,735 net of all applicable taxes and charges, and $5,163,801 including all applicable taxes and charges. The total potential cost to the City for both suppliers, including all option years, is $4,650,163 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation, Ariba Document Number 3742825440 Description: For the non-exclusive supply of all labour, materials and equipment necessary to provide warranty and non-warranty services including inspection, Preventative Maintenance, services, repairs and parts for Haul-All, Labrie, Loadmaster, and Kann Refuse Packer Bodies and any attachments that it may have, owned and operated by the City of Toronto's Fleet Services Division, for a period of one (1) year from May 1, 2023 to April 30, 2024, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Nexgen Municipal Inc (Lots 1, 4 and 5) Contract Award Value: $487,576 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $550,961 including HST and all applicable charges $496,158 net of HST recoveries Contract is expected to start on May 1, 2023 and end on April 30, 2024. Option Year 1 - From May 1, 2024 to April 30, 2025 $502,204 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $567,490 including all applicable taxes and charges $511,042 net of HST recoveries Option Year 2 - From May 1, 2025 to April 30, 2026 $517,270 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $584,515 including all applicable taxes and charges $526,374 net of HST recoveries Option Year 3 - From May 1, 2026 to April 30, 2027 $532,788 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $602,050 including all applicable taxes and charges $542,165 net of HST recoveries Option Year 4 - From May 1, 2027 to April 30, 2028 $548,771 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $620,112 including all applicable taxes and charges $558,430 net of HST recoveries The above cost calculations include three percent (3 percent) Consumer Price Index (CPI) cost adjustment applied to each term after the initial one (1) year contract period. The total potential contact award to Nexgen Municipal Inc. identified in this report including all option years is $2,588,609 net of all applicable taxes and charges, and $2,925,128 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $2,634,168 net of HST recoveries. Recommended Supplier: Joe Johnson Equipment (Lot 3) Contract Award Value: $373,154 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $421,664 including HST and all applicable charges $379,722 net of HST recoveries Contract is expected to start on May 1, 2023 and end on April 30, 2024. Option Year 1 - From May 01, 2024 to April 30, 2025 $384,349 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $434,314 including all applicable taxes and charges $391,113 net of HST recoveries Option Year 2 - From May 01, 2025 to April 30, 2026 $395,879 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $447,344 including all applicable taxes and charges $402,847 net of HST recoveries Option Year 3 - From May 01, 2026 to April 30, 2027 $407,756 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $460,764 including all applicable taxes and charges $414,932 net of HST recoveries Option Year 4 - From May 01, 2027 to April 30, 2028 $419,988 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $474,587 including all applicable taxes and charges $427,380 net of HST recoveries The above cost calculations include three percent (3 percent) Consumer Price Index (CPI) cost adjustment applied to each term after the initial one (1) year contract period. The total potential contact award to Joe Johnson Equipment identified in this report including all option years is $1,981,127 net of all applicable taxes and charges, and $2,238,673 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $2,015,994 net of HST recoveries. The total potential combined contract awards for both suppliers identified in this report including all optional years is $4,569,735 net of all applicable taxes and charges, and $5,163,801 including all applicable taxes and charges. The total potential cost to the City for both suppliers, including all option years, is $4,650,163 net of HST recoveries.
BA16.8adopted
Solicitation Issued: December 19, 2022 Solicitation Closed: January 25, 2023 Number of Addenda Issued: Six (6) Number of Bids: Ten (10) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Grascan Construction Ltd. in joint venture with Torbridge Construction Ltd. $3,860,000.00* Alliance Verdi Civil Inc. $4,320,301.50 Belor Construction Ltd. $4,808,755.00 Soncin Construction $4,912,400.00 Bob Hendricksen Construction Ltd. $4,972,507.16 KAPP Infrastructure Inc. $5,359,627.05 Marbridge Construction Ltd. $5,682,250.00 2220742 Ontario Ltd. $6,652,392.00 Clearwater Structures Inc. $8,153,890.00 Bridgecon Construction Ltd. $8,972,895.00 *Pursuant to the Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 23, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3780626765, Contract Number 23ECS-BE-05BSE Description: Bridge Rehabilitation of Highway 27 over Mimico Creek (Bridge ID 431). Recommended Supplier: Grascan Construction Ltd. in joint venture with Torbridge Construction Ltd. Contract Award Value: $4,632,000 net of all applicable taxes and charges $5,234,160 including HST and all applicable charges $4,713,523 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3780626765, Contract Number 23ECS-BE-05BSE Description: Bridge Rehabilitation of Highway 27 over Mimico Creek (Bridge ID 431) Recommended Supplier: Grascan Construction Ltd. in joint venture with Torbridge Construction Ltd. Contract Award Value: $4,632,000 net of all applicable taxes and charges $5,234,160 including HST and all applicable charges $4,713,523 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
BA16.9adopted
Solicitation Issued: June 30, 2022 Solicitation Closed: September 26, 2022 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received Supplier Name Compliance365 enfoTech & Consulting Inc.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 23, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3532417771 Description: For procurement of Toronto Water Monitoring, Compliance & Enforcement Software (MCES) and Professional Services. Recommended Supplier: enfoTech & Consulting Inc. Contract Award Value: $1,537,850 net of all applicable taxes and charges $1,737,771 including HST and all applicable charges $1,564,916 net of HST recoveries The contract is expected to start on the date of award and end on February 28, 2028.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3532417771 Description: For procurement of Toronto Water Monitoring, Compliance & Enforcement Software (MCES) and Professional Services. Recommended Supplier: enfoTech & Consulting Inc. Contract Award Value: $1,537,850 net of all applicable taxes and charges $1,737,771 including HST and all applicable charges $1,564,916 net of HST recoveries The contract is expected to start on the date of award and end on February 28, 2028.