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←Bid Award Panel · 2023-08-02 · 2023.BA38.4

The filed record

Award of Ariba Document Number 3863128487 to Spectrum Traffic Data Inc., for the Non-Exclusive Supply of Traffic Data Collection Services for Transportation Services

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The decision

2023-08-02 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 27, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3863128487 Description: Non-exclusive supply of Traffic Data Collection Services for the City of Toronto's Transportation Services Division for a period of two (2) years with the option to renew the contract for two (2) additional one (1) year periods.

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Recommended Supplier: Spectrum Traffic Data Inc. Contract Award Value: $4,435,260 net of all applicable taxes and charges $5,011,844 including HST and all applicable charges $4,513,321 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2025. Option Year 1: September 1, 2025 to August 31, 2026 $2,217,630 net of all applicable taxes and charges $2,505,922 including HST and all applicable charges $2,256,660 net of HST recoveries Option Year 2: September 1, 2026 to August 31, 2027 $2,217,630 net of all applicable taxes and charges $2,505,922 including HST and all applicable charges $2,256,660 net of HST recoveries The total potential contract award value, including the optional periods is $8,870,520 net of all applicable taxes and charges and $10,023,688 including HST and all applicable charges. The total potential cost to the City, including option periods is $9,026,641 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: April 13, 2023 Solicitation Closed: May 23, 2023 Number of Addenda Issued: Seven (7) Number of Bids: Two (2) Table 4: Summary of Bids Received including bid price Supplier Name Spectrum Traffic Data Inc. Ontario Traffic Inc.* *Supplier did not meet the minimum technical threshold.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3863128487 Description: Non-exclusive supply of Traffic Data Collection Services for the City of Toronto's Transportation Services Division for a period of two (2) years with the option to renew the contract for two (2) additional one (1) year periods.

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Recommended Supplier: Spectrum Traffic Data Inc. Contract Award Value: $4,435,260 net of all applicable taxes and charges $5,011,844 including HST and all applicable charges $4,513,321 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2025. Option Year 1: September 1, 2025 to August 31, 2026 $2,217,630 net of all applicable taxes and charges $2,505,922 including HST and all applicable charges $2,256,660 net of HST recoveries Option Year 2: September 1, 2026 to August 31, 2027 $2,217,630 net of all applicable taxes and charges $2,505,922 including HST and all applicable charges $2,256,660 net of HST recoveries The total potential contract award value, including the optional periods is $8,870,520 net of all applicable taxes and charges and $10,023,688 including HST and all applicable charges. The total potential cost to the City, including option periods is $9,026,641 net of HST recoveries.

    On the record

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