Bid Award Panel
The full agenda, as filed
All 8 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA38.1adopted
Solicitation Issued: March 20, 2023 Solicitation Closed: May 10, 2023 Number of Addenda Issued: Six (6) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Clearway Construction Inc. $15,944,570.00* Drainstar Contracting Ltd. $21,216,905.25 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 27, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3797694830, Contract Number 23TW-CTS-11CWD Description: Sanitary Forcemain Replacement Project Group 2 - Phase 1 Recommended Supplier: Clearway Construction Inc. Contract Award Value: $17,539,027 net of all applicable taxes and charges $19,819,101 including HST and all applicable charges $17,847,714 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3797694830, Contract Number 23TW-CTS-11CWD Description: Sanitary Forcemain Replacement Project Group 2 - Phase 1 Recommended Supplier: Clearway Construction Inc. Contract Award Value: $17,539,027 net of all applicable taxes and charges $19,819,101 including HST and all applicable charges $17,847,714 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026.
BA38.2adopted
Solicitation Issued: April 21, 2023 Solicitation Closed: May 15, 2023 Number of Addenda Issued: Four (4) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Brook Restoration Ltd. $1,397,601.76* Clifford Masonry Lid. $1,462,100.00 Phoenix Restoration Inc. $1,500,777.00 Colonial Building Restoration $1,523,100.00 Trinity Custom Masonry $1,801,100.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 27, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3941039502 Description: For the supply of all labour, equipment and material necessary for the state of good repair and Accessibility for Ontarians with Disabilities Act Upgrades at The Assembly Hall, 1 Colonel Samuel Smith Park Drive. Recommended Supplier: Brook Restoration Ltd. Contract Award Value: $1,547,602 net of all applicable taxes and charges $1,748,790 including HST and all applicable charges $1,547,602 Net of HST recoveries Contract is expected to start on date of award and end on June 30, 2024. Note: This site has a jurisdiction code that provides for 100 percent recovery of HST.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3941039502 Description: For the supply of all labour, equipment and material necessary for the state of good repair and Accessibility for Ontarians with Disabilities Act Upgrades at The Assembly Hall, 1 Colonel Samuel Smith Park Drive. Recommended Supplier: Brook Restoration Ltd. Contract Award Value: $1,547,602 net of all applicable taxes and charges $1,748,790 including HST and all applicable charges $1,547,602 Net of HST recoveries Contract is expected to start on date of award and end on June 30, 2024. Note: This site has a jurisdiction code that provides for 100 percent recovery of HST.
BA38.3adopted
Solicitation Issued: June 16, 2023 Solicitation Closed: July 11, 2023 Number of Addenda Issued: Three (3) Number of Bids: Eight (8) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Joe Pace & Sons Contraction Inc.* $936,469 South Central Inc. $998,504 Anacond Contracting Inc. $1,198,969 Royalty General Construction Ltd. $1,305,450 373044 ONT LTD o/a Trans Canada Construction $1,336,530 Duron Ontario Ltd. $1,932,515 MJ Dixon Construction. $2,366,000 Area Construction Inc. $2,529,197 *Pursuant to the Request for Tender document, the contact award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 27, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 4053485379 Description: Toronto Employment Services Service Counter Upgrades - Multiple locations Recommended Supplier: Joe Pace and Sons Contracting Inc. Contract Award Value: $1,101,469 net of all applicable taxes and charges $1,244,660 including HST and all applicable charges $1,120,855 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 4053485379 Description: Toronto Employment Services Service Counter Upgrades - Multiple locations Recommended Supplier: Joe Pace and Sons Contracting Inc. Contract Award Value: $1,101,469 net of all applicable taxes and charges $1,244,660 including HST and all applicable charges $1,120,855 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2024.
BA38.4adopted
Solicitation Issued: April 13, 2023 Solicitation Closed: May 23, 2023 Number of Addenda Issued: Seven (7) Number of Bids: Two (2) Table 4: Summary of Bids Received including bid price Supplier Name Spectrum Traffic Data Inc. Ontario Traffic Inc.* *Supplier did not meet the minimum technical threshold.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 27, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3863128487 Description: Non-exclusive supply of Traffic Data Collection Services for the City of Toronto's Transportation Services Division for a period of two (2) years with the option to renew the contract for two (2) additional one (1) year periods. Recommended Supplier: Spectrum Traffic Data Inc. Contract Award Value: $4,435,260 net of all applicable taxes and charges $5,011,844 including HST and all applicable charges $4,513,321 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2025. Option Year 1: September 1, 2025 to August 31, 2026 $2,217,630 net of all applicable taxes and charges $2,505,922 including HST and all applicable charges $2,256,660 net of HST recoveries Option Year 2: September 1, 2026 to August 31, 2027 $2,217,630 net of all applicable taxes and charges $2,505,922 including HST and all applicable charges $2,256,660 net of HST recoveries The total potential contract award value, including the optional periods is $8,870,520 net of all applicable taxes and charges and $10,023,688 including HST and all applicable charges. The total potential cost to the City, including option periods is $9,026,641 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3863128487 Description: Non-exclusive supply of Traffic Data Collection Services for the City of Toronto's Transportation Services Division for a period of two (2) years with the option to renew the contract for two (2) additional one (1) year periods. Recommended Supplier: Spectrum Traffic Data Inc. Contract Award Value: $4,435,260 net of all applicable taxes and charges $5,011,844 including HST and all applicable charges $4,513,321 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2025. Option Year 1: September 1, 2025 to August 31, 2026 $2,217,630 net of all applicable taxes and charges $2,505,922 including HST and all applicable charges $2,256,660 net of HST recoveries Option Year 2: September 1, 2026 to August 31, 2027 $2,217,630 net of all applicable taxes and charges $2,505,922 including HST and all applicable charges $2,256,660 net of HST recoveries The total potential contract award value, including the optional periods is $8,870,520 net of all applicable taxes and charges and $10,023,688 including HST and all applicable charges. The total potential cost to the City, including option periods is $9,026,641 net of HST recoveries.
BA38.5adopted
Solicitation Issued: May 9, 2023 Solicitation Closed: June 6, 2023 Number of Addenda Issued: Two (2) Number of Bids: Seven (7) Table 2: Summary of Responses Received for Ariba Document Number 3941927287 Supplier Name Cherie Ng Architect Inc. Dialog Ontario Inc. Landscape Plan Ltd. MacLennan Jaunkalns Miller Architects Ltd. ATA Architects** Stile Architect Inc.** Wong Gregersen Dabrus Architects Inc.** *Pursuant to the Request for Tender document the contract award value on page 1 includes contingency. **Supplier did not meet the required technical threshold to be considered for award. Range of Scores: Total scores for the four (4) qualifying Responses ranged from 74.08 percent to 82.33 percent.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 27, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3941927287, Contract Number 23-PFR-082 Description: For the provision of Professional Landscape Architect / Architect Consulting Services for design and construction administration for FIFA World Cup 2026 Venue Specific Training Sites, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Cherie Ng Architect Inc. Contract Award Value: $4,596,378 net of all applicable taxes and charges $5,193,907 including HST and all applicable charges $4,677,274 net of HST recoveries Contract is expected to start following the date of award and end by May 3, 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following Contract: Solicitation Number: Request for Proposal, Ariba Document Number 3941927287, Contract Number 23-PFR-082 Description: For the provision of Professional Landscape Architect / Architect Consulting Services for design and construction administration for FIFA World Cup 2026 Venue Specific Training Sites, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Cherie Ng Architect Inc. Contract Award Value: $4,596,378 net of all applicable taxes and charges $5,193,907 including HST and all applicable charges $4,677,274 net of HST recoveries Contract is expected to start following the date of award and end by May 3, 2027.
BA38.6adopted
Solicitation Issued: June 22, 2023 Solicitation Closed: July 17, 2023 Number of Addenda Issued: Zero (0) Number of Bids: Five (5) Table 2: Summary of Bids received including bid price Part A Supplier Name Bid Price (excluding H.S.T.) A&F Di Carlo Construction Inc. $1,466,030.00* Aqua Tech Solutions Inc. $1,765,925.00 Bevcon Construction & Paving Ltd. $2,086,125.00 Maple-Crete Inc. $2,543,500.00 PTR Paving Inc. $2,646,875.00 *Pursuant to the Request for Tender document the contract award value includes contingency. Table 3: Summary of Bids received including bid price Part B Supplier Name Bid Price (excluding H.S.T.) Aqua Tech Solutions Inc $2,422,130.00* Bevcon Construction & Paving Ltd. $2,423,600.00 A&F Di Carlo Construction Inc. $2,467,107.50 Maple-Crete Inc. $3,336,750.00 PTR Paving Inc. $3,912,000.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 27, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 4064866825, Contract Number 23TW-DC-304OCS and 23TW-DC-306OCS Description: Permanent Surface Reinstatement for Toronto Water Repairs at Various Locations within the City of Toronto - Part A: Wards 9, 10 and 12 (23TW-DC-304OCS) and Part B: Wards 6, 8, 15, 16, 17 and 18 (23TW-DC-306OCS) for a period of four (4) months from date of award, with the option to renew the Contracts for one (1) additional eight (8) month period. at the sole discretion of the City and subject to budget approval. Should the option period be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part A: A & F Di Carlo Construction Inc. Part B: Aqua Tech Solutions Inc. Contract Award Value: Part A - A & F Di Carlo Construction Inc. $1,741,030 net of all applicable taxes and charges $1,967,364 including all applicable taxes and charges $1,771,672 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2023. Option Period 1 (December 1, 2023 to July 31, 2024) $1,741,030 net of all applicable taxes and charges $1,967,364 including all applicable taxes and charges $1,771,672 net of HST recoveries The total potential cost to the City for A & F Di Carlo Construction Inc. including the option period is $3,543,344 net of HST recoveries, $3,482,060 net of all taxes and charges and $3,934,728 including all applicable taxes and charges. Part B - Aqua Tech Solutions Inc. $2,772,130 net of all applicable taxes and charges $3,132,507 including all applicable taxes and charges $2,820,919 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2023. Option Period 1 (December 1, 2023 to July 31, 2024) $2,772,130 net of all applicable taxes and charges $3,132,507 including all applicable taxes and charges $2,820,919 net of HST recoveries The total potential cost to the City for Aqua Tech Solutions Inc., including the option period is $5,641,839 net of HST recoveries, $5,544,260 net of all taxes and charges and $6,265,014 including all applicable taxes and charges. The total potential contact award including both option periods is $9,026,320 net of all taxes and charges and $10,199,742 including all applicable taxes and charges. The total potential cost to the City including the option period for both parts is $9,185,183 net of HST recoveries. The above cost calculations for the option periods reflect a 100 percent increase of the total value of the contract.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 4064866825, Contract Number 23TW-DC-304OCS and 23TW-DC-306OCS Description: Permanent Surface Reinstatement for Toronto Water Repairs at Various Locations within the City of Toronto - Part A: Wards 9, 10 and 12 (23TW-DC-304OCS) and Part B: Wards 6, 8, 15, 16, 17 and 18 (23TW-DC-306OCS) for a period of four (4) months from date of award, with the option to renew the Contracts for one (1) additional eight (8) month period. at the sole discretion of the City and subject to budget approval. Should the option period be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part A: A & F Di Carlo Construction Inc. Part B: Aqua Tech Solutions Inc. Contract Award Value: Part A - A & F Di Carlo Construction Inc. $1,741,030 net of all applicable taxes and charges $1,967,364 including all applicable taxes and charges $1,771,672 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2023. Option Period 1 (December 1, 2023 to July 31, 2024) $1,741,030 net of all applicable taxes and charges $1,967,364 including all applicable taxes and charges $1,771,672 net of HST recoveries The total potential cost to the City for A & F Di Carlo Construction Inc. including the option period is $3,543,344 net of HST recoveries, $3,482,060 net of all taxes and charges and $3,934,728 including all applicable taxes and charges. Part B - Aqua Tech Solutions Inc. $2,772,130 net of all applicable taxes and charges $3,132,507 including all applicable taxes and charges $2,820,919 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2023. Option Period 1 (December 1, 2023 to July 31, 2024) $2,772,130 net of all applicable taxes and charges $3,132,507 including all applicable taxes and charges $2,820,919 net of HST recoveries The total potential cost to the City for Aqua Tech Solutions Inc., including the option period is $5,641,839 net of HST recoveries, $5,544,260 net of all taxes and charges and $6,265,014 including all applicable taxes and charges. The total potential contact award including both option periods is $9,026,320 net of all taxes and charges and $10,199,742 including all applicable taxes and charges. The total potential cost to the City including the option period for both parts is $9,185,183 net of HST recoveries. The above cost calculations for the option periods reflect a 100 percent increase of the total value of the contract.
BA38.7withdrawn
Solicitation Issued: March 28, 2023 Solicitation Closed: April 19, 2023 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Julmac Contracting Ltd. $7,767,000.00* Harrison Muir Inc. $10,777,410.05** *Supplier was found non-compliant with mandatory requirements. **Pursuant to the Request for Tender document, the contract award value includes contingency.
Item BA38.7 was withdrawn from the agenda.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3926376174, Contract Number 23ECS-BE-12SBE Description: Structural Steel Cleaning and Coating of Four (4) Don Valley Parkway Bridges at Don Mills Road, Spanbridge Road, Wynford Drive and Lawrence Avenue Recommended Supplier: Harrison Muir Inc. Contract Award Value: $12,394,022 net of all applicable taxes and charges $14,005,245 including HST and all applicable charges $12,612,157 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027.
BA38.8adopted
Solicitation Issued: May 31, 2023 Solicitation Closed: July 5, 2023 Number of Addenda Issued: none Number of Bids: 3 Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Dafco Filtration Group Corporation $1,118,932.40 Modern Air Filtration Corporation $1,178,407.92 Camfil Canada Inc. $1,734,078.12
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 27, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3973062271 Description: For the Supply and Delivery of New Drive Belts and Filters for Heating, Ventilation, and Air Conditioning Equipment for Seniors Services and Long-Term Care Division. The term of the Contract is to be for a period of two (2) years with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) additional one (1) year option renewal periods. Note: Should the option(s) be exercised, then the General Manager of Seniors Services and Long-Term Care Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Dafco Filtration Group Corporation Contract Award Value: $1,342,719 net of all applicable taxes and charges (with 20 percent contingency) $1,517,272 including HST and all applicable charges $1,366,350 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2025. Option Year 1: September 1, 2025 to August 31, 2026 $691,500 net of all applicable taxes and charges $781,395 including HST and all applicable charges $703,671 net of HST recoveries Option Year 2: September 1, 2026 to August 31, 2027 $712,245 net of all applicable taxes and charges $804,837 including HST and all applicable charges $724,781 net of HST recoveries Option Year 3: September 1, 2027 to August 31, 2028 $733,613 net of all applicable taxes and charges $828,982 including HST and all applicable charges $746,524 net of HST recoveries The total potential contract award identified in this report including option years is $3,480,077 net of all applicable taxes and charges, $3,932,487 including all applicable taxes and charges. The total potential cost to the City including option years is $3,541,326 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3973062271 Description: For the Supply and Delivery of New Drive Belts and Filters for Heating, Ventilation, and Air Conditioning Equipment for Seniors Services and Long-Term Care Division. The term of the Contract is to be for a period of two (2) years with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) additional one (1) year option renewal periods. Note: Should the option(s) be exercised, then the General Manager of Seniors Services and Long-Term Care Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Dafco Filtration Group Corporation Contract Award Value: $1,342,719 net of all applicable taxes and charges (with 20 percent contingency) $1,517,272 including HST and all applicable charges $1,366,350 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2025. Option Year 1: September 1, 2025 to August 31, 2026 $691,500 net of all applicable taxes and charges $781,395 including HST and all applicable charges $703,671 net of HST recoveries Option Year 2: September 1, 2026 to August 31, 2027 $712,245 net of all applicable taxes and charges $804,837 including HST and all applicable charges $724,781 net of HST recoveries Option Year 3: September 1, 2027 to August 31, 2028 $733,613 net of all applicable taxes and charges $828,982 including HST and all applicable charges $746,524 net of HST recoveries The total potential contract award identified in this report including option years is $3,480,077 net of all applicable taxes and charges, $3,932,487 including all applicable taxes and charges. The total potential cost to the City including option years is $3,541,326 net of HST recoveries.