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←Bid Award Panel · 2024-11-27 · 2024.BA108.6

The filed record

Award of Document Number 4655466577 to Vanden Bussche Irrigation & Equipment Ltd. o/a VBI for the Supply and Pickup of Irrigation Parts for Parks, Forestry and Recreation

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The decision

2024-11-27 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Document Number 4655466577 Description: The non-exclusive supply and pickup of Irrigation parts for the City of Toronto's Parks, Forestry and Recreation Division from the date of award to November 30, 2025 with the option to renew the Contract for four (4) additional separate one (1) year periods, at the sole discretion of the City and subject to budget approval.

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Should the option(s) be exercised the General Manager, Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Vanden Bussche Irrigation & Equipment Ltd. o/a VBI Contract Award Value: $336,834 net of all applicable taxes and charges $380,622 including HST and all applicable charges $342,762 net of HST recoveries Contract is expected to start on December 1, 2024 and end on November 30, 2025. Option Year 1: December 1, 2025 - November 30, 2026 $346,939 net of all applicable taxes and charges $392,041 including all applicable taxes and charges $353,045 net of HST recoveries Option Year 2: December 1, 2026 - November 30, 2027 $357,347 net of all applicable taxes and charges $403,802 including all applicable taxes and charges $363,636 net of HST recoveries Option Year 3: December 1, 2027 - November 30, 2028 $368,067 net of all applicable taxes and charges $415,916 including all applicable taxes and charges $374,545 net of HST recoveries Option Year 4: December 1, 2028 - November 30, 2029 $379,109 net of all applicable taxes and charges $428,394 including all applicable taxes and charges $385,782 net of HST recoveries The total potential contract award identified in this report, including all options periods is $2,020,774 including all applicable taxes and charges and $1,788,296 net of all taxes The total potential cost to the City, including all option periods is $1,819,770 net of HST recoveries. The cost calculation for the option periods reflects an estimated three (3) percent Consumer Price Index applied annually to the annual cost after the initial year.

On the agenda

As the city filed it

Solicitation Issued: September 13, 2024 Solicitation Closed: October 9, 2024 Number of Addenda Issued: None Number of Bids: One (1) Table 3: Summary of Bids Received including bid price Supplier Name Bid Price (excluding applicable taxes and charges) Vanden Bussche Irrigation & Equipment Ltd. o/a VBI $280,694.76* * Pursuant to the Request for Quotation document the contract award value includes 20 percent miscellaneous items

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Document Number 4655466577 Description: The non-exclusive supply and pickup of Irrigation parts for the City of Toronto's Parks, Forestry and Recreation Division from the date of award to November 30, 2025 with the option to renew the Contract for four (4) additional separate one (1) year periods, at the sole discretion of the City and subject to budget approval.

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Should the option(s) be exercised the General Manager, Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Vanden Bussche Irrigation & Equipment Ltd. o/a VBI Contract Award Value: $336,834 net of all applicable taxes and charges $380,622 including HST and all applicable charges $342,762 net of HST recoveries Contract is expected to start on December 1, 2024 and end on November 30, 2025. Option Year 1: December 1, 2025 - November 30, 2026 $346,939 net of all applicable taxes and charges $392,041 including all applicable taxes and charges $353,045 net of HST recoveries Option Year 2: December 1, 2026 - November 30, 2027 $357,347 net of all applicable taxes and charges $403,802 including all applicable taxes and charges $363,636 net of HST recoveries Option Year 3: December 1, 2027 - November 30, 2028 $368,067 net of all applicable taxes and charges $415,916 including all applicable taxes and charges $374,545 net of HST recoveries Option Year 4: December 1, 2028 - November 30, 2029 $379,109 net of all applicable taxes and charges $428,394 including all applicable taxes and charges $385,782 net of HST recoveries The total potential contract award identified in this report, including all options periods is $2,020,774 including all applicable taxes and charges and $1,788,296 net of all taxes The total potential cost to the City, including all option periods is $1,819,770 net of HST recoveries. The cost calculation for the option periods reflects an estimated three (3) percent Consumer Price Index applied annually to the annual cost after the initial year.

    On the record

    The item as the City filed it

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