Bid Award Panel
The full agenda, as filed
All 13 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA108.1adopted
Solicitation Issued: July 15, 2024 Solicitation Closed: August 14, 2024 Number of Addenda Issued: Four (4) Number of Bids: Fifteen (15) Table 1: Summary of Proposals Received Supplier Name Art & Science Digital Experience Inc. Camp Jefferson L.P. Cossette Communications Inc. Dentsu Creative Inc. Ethnicity Multicultural Marketing Inc. Gonez Media Inc. Grey Canada ULC Juniper Park\TBWA Communications ULC NOW Communications Group Inc. King Ursa Inc. Point Blank Creative Inc. Pound & Grain Digital Inc. Publicis Canada Inc. Sid Lee Inc. Sussex Strategy Group Inc. Range of Scores: 45.8 to 126.1 out of 150
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Document Number 4476397872 Description: Agency of Record, Marketing and Advertising Services for two (2) years with the option to extend for three (3) additional one (1) optional year periods. Should the option(s) be exercised, then the Chief Communications Officer will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: King Ursa Inc. Contract Award Value: $6,929,204 net of all applicable taxes and charges (includes 20 percent miscellaneous item) $7,830,001 including HST and all applicable charges. $7,051,158 net of HST recoveries Contract is expected to start on January 1, 2025, and end on December 31, 2026. Option Year 1 (January 1, 2027 - December 31, 2027) $3,353,982 net of all applicable taxes and charges (includes 20 percent miscellaneous item) $3,790,000 including HST and all applicable charges. $3,413,012 net of HST recoveries Option Year 2 (January 1, 2028 - December 31, 2028) $3,353,982 net of all applicable taxes and charges (includes 20 percent miscellaneous item) $3,790,000 including HST and all applicable charges. $3,413,012 net of HST recoveries Option Year 3 (January 1, 2029 - December 31, 2029) $3,353,982 net of all applicable taxes and charges $3,790,000 including HST and all applicable charges. $3,413,012 net of HST recoveries The total potential contract award identified in this report including all option years is $16,991,150 net of all applicable taxes and charges, $19,200,000 including all applicable taxes and charges. The total potential cost to the City including all option years is $17,290,194 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Document Number 4476397872 Description: Agency of Record, Marketing and Advertising Services for two (2) years with the option to extend for three (3) additional one (1) optional year periods. Should the option(s) be exercised, then the Chief Communications Officer will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: King Ursa Inc. Contract Award Value: $6,929,204 net of all applicable taxes and charges (includes 20 percent miscellaneous item) $7,830,001 including HST and all applicable charges. $7,051,158 net of HST recoveries Contract is expected to start on January 1, 2025, and end on December 31, 2026. Option Year 1 (January 1, 2027 - December 31, 2027) $3,353,982 net of all applicable taxes and charges (includes 20 percent miscellaneous item) $3,790,000 including HST and all applicable charges. $3,413,012 net of HST recoveries Option Year 2 (January 1, 2028 - December 31, 2028) $3,353,982 net of all applicable taxes and charges (includes 20 percent miscellaneous item) $3,790,000 including HST and all applicable charges. $3,413,012 net of HST recoveries Option Year 3 (January 1, 2029 - December 31, 2029) $3,353,982 net of all applicable taxes and charges $3,790,000 including HST and all applicable charges. $3,413,012 net of HST recoveries The total potential contract award identified in this report including all option years is $16,991,150 net of all applicable taxes and charges, $19,200,000 including all applicable taxes and charges. The total potential cost to the City including all option years is $17,290,194 net of HST recoveries.
BA108.2adopted
Solicitation Issued: June 28, 2024 Solicitation Closed: July 29, 2024 Number of Addenda Issued: Five (5) Number of Bids: Two (2) Table 1: Summary of Bids including bid price Supplier Name Bid Price (excluding H.S.T.) Claybar Contracting Inc. $1,894,200.00* Kenstruct Ltd. $1,972,260.00 *Supplier was found non-compliant with the mandatory requirements ** Pursuant to the Request for Tender document the contract award value includes contingency and cash allowances
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Document Number 4483033285 Description: Installation of A Fuel Dispensing System Upgrade at 70 Nashdene Road, Scarborough, Ontario for Fleet Services Division Recommended Supplier: Kenstruct Ltd. Contract Award Value: $1,972,260 net of all applicable taxes and charges $2,228,654 including HST and all applicable charges $2,006,972 net of HST recoveries Contract is expected to start on date of award and end December 31, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Document Number 4483033285 Description: Installation of A Fuel Dispensing System Upgrade at 70 Nashdene Road, Scarborough, Ontario for Fleet Services Division Recommended Supplier: Kenstruct Ltd. Contract Award Value: $1,972,260 net of all applicable taxes and charges $2,228,654 including HST and all applicable charges $2,006,972 net of HST recoveries Contract is expected to start on date of award and end December 31, 2026.
BA108.3adopted
Solicitation Issued: June 26, 2024 Solicitation Closed: August 8, 2024 Number of Addenda Issued: Six (6) Number of Bids: Four (4) Table 2: Summary of Bids Received Suppler Name AECOM Canada Ltd.* M.E. Andrews and Associates Limited** Robinson Consultants Inc. WSP Canada Inc.* *Supplier did not meet the minimum technical threshold **Pursuant to the Request for Proposal document contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Document Number 4628245656, Contract CWD-23-14 Description: Professional Services and Program Management for the planned City-Wide Brick Sewer Rehabilitation Program (2026-2028). Recommended Supplier: M.E. Andrews and Associates Limited Contract Award Value: $8,600,149 net of all applicable taxes and charges $9,718,168 including HST and all applicable charges $8,751,512 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2030.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Document Number 4628245656, Contract CWD-23-14 Description: Professional Services and Program Management for the planned City-Wide Brick Sewer Rehabilitation Program (2026-2028). Recommended Supplier: M.E. Andrews and Associates Limited Contract Award Value: $8,600,149 net of all applicable taxes and charges $9,718,168 including HST and all applicable charges $8,751,512 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2030.
BA108.4adopted
Solicitation Issued: August 1, 2024 Solicitation Closed: Sep 25, 2024 Number of Addenda Issued: Seven (7) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Sunrise Waste Management* No Bid Active Mechanical Services o/b 1246175 Ontario Limited* $1,027,015.00 W.A. Stephenson Mechanical Limited Contractors Limited $1,318,300.00** *Supplier was found non-compliant with mandatory requirements. **Pursuant to the Request for Quotation document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Document Number 4631714494 Description: For the provision of mechanical services at several closed landfills, with a focus on Keele Valley and Brock West Landfills for Solid Waste Management Services Division, for a period of three (3) years, with an option to extend the agreement for two (2) additional one (1) year periods. Should the option(s) be exercised, the General Manager of Solid Waste Management Service will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: W.A. Stephenson Mechanical Contractors Limited Contract Award Value: $1,581,960 net of all applicable taxes and charges $1,787,615 including HST and all applicable charges $1,609,802 net of HST recoveries Contract is expected to start on December 1, 2024 and end on November 30, 2027. Option Year 1 (December 1, 2027 - November 30, 2028): $543,140 net of all applicable taxes and charges $613,748 including HST and all applicable charges $552,699 net of HST recoveries Option Year 2 (December 1, 2028 - November 30, 2029): $559,434 net of all applicable taxes and charges $632,160 including HST and all applicable charges $569,280 net of HST recoveries The total potential contract award, including the optional period is $3,033,523 including all applicable taxes and charges and $2,684,533 net of all applicable taxes and charges. The cost to the City, including the optional period, is $2,731,781 net of HST recoveries. The cost calculations reflect a three (3) percent Consumer Price Index increase applied annually to yearly cost after the initial term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Document Number 4631714494 Description: For the provision of mechanical services at several closed landfills, with a focus on Keele Valley and Brock West Landfills for Solid Waste Management Services Division, for a period of three (3) years, with an option to extend the agreement for two (2) additional one (1) year periods. Should the option(s) be exercised, the General Manager of Solid Waste Management Service will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: W.A. Stephenson Mechanical Contractors Limited Contract Award Value: $1,581,960 net of all applicable taxes and charges $1,787,615 including HST and all applicable charges $1,609,802 net of HST recoveries Contract is expected to start on December 1, 2024 and end on November 30, 2027. Option Year 1 (December 1, 2027 - November 30, 2028): $543,140 net of all applicable taxes and charges $613,748 including HST and all applicable charges $552,699 net of HST recoveries Option Year 2 (December 1, 2028 - November 30, 2029): $559,434 net of all applicable taxes and charges $632,160 including HST and all applicable charges $569,280 net of HST recoveries The total potential contract award, including the optional period is $3,033,523 including all applicable taxes and charges and $2,684,533 net of all applicable taxes and charges. The cost to the City, including the optional period, is $2,731,781 net of HST recoveries. The cost calculations reflect a three (3) percent Consumer Price Index increase applied annually to yearly cost after the initial term.
BA108.5adopted
Solicitation Issued: July 25, 2024 Solicitation Closed: September 16, 2024 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 2: Summary of Bids Received Supplier Names Parsons Inc. * Stantec Consulting Ltd. *Pursuant to the Request for Proposal document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Document Number 4650772999, Contract RFP-24ECS-RD-01SP Description: Provision of Professional Engineering Services for the Preliminary Design, Detailed Design, Contract Administration and Post Construction for The North York Centre South Service Road (Doris Avenue) Infrastructure Improvements Recommended Supplier: Parsons Inc. Contract Award Value: $2,845,735 net of all applicable taxes and charges $3,215,681 including HST and all applicable charges $2,895,820 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2029.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Document Number 4650772999, Contract RFP-24ECS-RD-01SP Description: Provision of Professional Engineering Services for the Preliminary Design, Detailed Design, Contract Administration and Post Construction for The North York Centre South Service Road (Doris Avenue) Infrastructure Improvements Recommended Supplier: Parsons Inc. Contract Award Value: $2,845,735 net of all applicable taxes and charges $3,215,681 including HST and all applicable charges $2,895,820 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2029.
BA108.6adopted
Solicitation Issued: September 13, 2024 Solicitation Closed: October 9, 2024 Number of Addenda Issued: None Number of Bids: One (1) Table 3: Summary of Bids Received including bid price Supplier Name Bid Price (excluding applicable taxes and charges) Vanden Bussche Irrigation & Equipment Ltd. o/a VBI $280,694.76* * Pursuant to the Request for Quotation document the contract award value includes 20 percent miscellaneous items
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Document Number 4655466577 Description: The non-exclusive supply and pickup of Irrigation parts for the City of Toronto's Parks, Forestry and Recreation Division from the date of award to November 30, 2025 with the option to renew the Contract for four (4) additional separate one (1) year periods, at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised the General Manager, Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Vanden Bussche Irrigation & Equipment Ltd. o/a VBI Contract Award Value: $336,834 net of all applicable taxes and charges $380,622 including HST and all applicable charges $342,762 net of HST recoveries Contract is expected to start on December 1, 2024 and end on November 30, 2025. Option Year 1: December 1, 2025 - November 30, 2026 $346,939 net of all applicable taxes and charges $392,041 including all applicable taxes and charges $353,045 net of HST recoveries Option Year 2: December 1, 2026 - November 30, 2027 $357,347 net of all applicable taxes and charges $403,802 including all applicable taxes and charges $363,636 net of HST recoveries Option Year 3: December 1, 2027 - November 30, 2028 $368,067 net of all applicable taxes and charges $415,916 including all applicable taxes and charges $374,545 net of HST recoveries Option Year 4: December 1, 2028 - November 30, 2029 $379,109 net of all applicable taxes and charges $428,394 including all applicable taxes and charges $385,782 net of HST recoveries The total potential contract award identified in this report, including all options periods is $2,020,774 including all applicable taxes and charges and $1,788,296 net of all taxes The total potential cost to the City, including all option periods is $1,819,770 net of HST recoveries. The cost calculation for the option periods reflects an estimated three (3) percent Consumer Price Index applied annually to the annual cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Document Number 4655466577 Description: The non-exclusive supply and pickup of Irrigation parts for the City of Toronto's Parks, Forestry and Recreation Division from the date of award to November 30, 2025 with the option to renew the Contract for four (4) additional separate one (1) year periods, at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised the General Manager, Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Vanden Bussche Irrigation & Equipment Ltd. o/a VBI Contract Award Value: $336,834 net of all applicable taxes and charges $380,622 including HST and all applicable charges $342,762 net of HST recoveries Contract is expected to start on December 1, 2024 and end on November 30, 2025. Option Year 1: December 1, 2025 - November 30, 2026 $346,939 net of all applicable taxes and charges $392,041 including all applicable taxes and charges $353,045 net of HST recoveries Option Year 2: December 1, 2026 - November 30, 2027 $357,347 net of all applicable taxes and charges $403,802 including all applicable taxes and charges $363,636 net of HST recoveries Option Year 3: December 1, 2027 - November 30, 2028 $368,067 net of all applicable taxes and charges $415,916 including all applicable taxes and charges $374,545 net of HST recoveries Option Year 4: December 1, 2028 - November 30, 2029 $379,109 net of all applicable taxes and charges $428,394 including all applicable taxes and charges $385,782 net of HST recoveries The total potential contract award identified in this report, including all options periods is $2,020,774 including all applicable taxes and charges and $1,788,296 net of all taxes The total potential cost to the City, including all option periods is $1,819,770 net of HST recoveries. The cost calculation for the option periods reflects an estimated three (3) percent Consumer Price Index applied annually to the annual cost after the initial year.
BA108.7adopted
Solicitation Issued: July 10, 2024 Solicitation Closed: August 13, 2024 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received Supplier Name Bid Price (excluding H.S.T.) Hit Play Technologies Inc. $3,806,709.32 Applied Electronics Limited $3,842,952.76 Solotech Inc.* $3,514,757.29 AVI-SPL Ltd.* $3,823,528.43 *Supplier was found non-compliant with the mandatory requirements
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Document Number 4668408610 Description: Audio Visual Services and Support for Legislative Spaces for a period of up to three (3) years with options, at the City's sole discretion, to extend the contract under the same terms and conditions for up to two (2) additional one (1) year periods. Recommended Supplier: Hit Play Technologies Inc. Contract Award Value: October 30, 2024 to October 29, 2027 $15,000,000 net of all applicable taxes and charges $16,950,000 including HST and all applicable charges $15,264,000 net of HST recoveries Contract is expected to start on October 30, 2024 and end on October 29, 2027. Option Year 1: October 30, 2027 to October 29, 2028 $907,080 net of all applicable taxes and charges $1,025,000 including HST and all applicable charges $923,045 net of HST recoveries Option Year 2: October 30, 2028 to October 29, 2029 $907,080 net of all applicable taxes and charges $1,025,000 including HST and all applicable charges $923,045 net of HST recoveries The total potential contract award including option years is $16,814,159 net of all applicable taxes and charges and $19,000,000 including HST and all applicable charges. The total potential cost to the City including all option year periods is $17,110,089 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Document Number 4668408610 Description: Audio Visual Services and Support for Legislative Spaces for a period of up to three (3) years with options, at the City's sole discretion, to extend the contract under the same terms and conditions for up to two (2) additional one (1) year periods. Recommended Supplier: Hit Play Technologies Inc. Contract Award Value: October 30, 2024 to October 29, 2027 $15,000,000 net of all applicable taxes and charges $16,950,000 including HST and all applicable charges $15,264,000 net of HST recoveries Contract is expected to start on October 30, 2024 and end on October 29, 2027. Option Year 1: October 30, 2027 to October 29, 2028 $907,080 net of all applicable taxes and charges $1,025,000 including HST and all applicable charges $923,045 net of HST recoveries Option Year 2: October 30, 2028 to October 29, 2029 $907,080 net of all applicable taxes and charges $1,025,000 including HST and all applicable charges $923,045 net of HST recoveries The total potential contract award including option years is $16,814,159 net of all applicable taxes and charges and $19,000,000 including HST and all applicable charges. The total potential cost to the City including all option year periods is $17,110,089 net of HST recoveries.
BA108.8adopted
Solicitation Issued: August 2, 2024 Solicitation Closed: August 27, 2024 Number of Addenda Issued: Zero (0) Number of Bids: Eight (8) Table 2: Summary of Bids Received including bid price: Price Schedule A: Supplier Name Bid Price (excluding H.S.T.) Hortico Inc. $158,920 Neil Vanderkruk Holdings Inc. $166,209 Dutchmaster Nurseries Limited $227,985 Verbinnens Nursery Limited $234,907 Sheridan Nurseries Limited $302,895 Price Schedule B: Supplier Name Bid Price (excluding H.S.T.) Neil Vanderkruk Holdings Inc. $713,125 Sheridan Nurseries Limited $1,113,342* Dutchmaster Nursery $1,125,960 Price Schedule C: Supplier Name Bid Price (excluding H.S.T.) V Kraus Nurseries Limited $75,762* Uxbridge Nurseries Limited $166,002 Neil Vanderkruk Holdings Inc. $196,561 Dutchmaster Nursery $197,814 Sheridan Nurseries Limited $276,270* *Supplier was found non-compliant with the mandatory requirements of the Request for Quotation
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Document Number 4679218009 Description: For the non-exclusive supply, delivery and off-loading of various trees and shrubs for the City of Toronto's Parks, Forestry and Recreation, for the period from date of award until December 31, 2025 with the option in favour of the City to extend the agreement for up to three (3) separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Quotation. The Request for Quotation is structured to award five (5) separate contracts to the lowest Supplier(s) based on the Supplier meeting specifications and providing the lowest total initial base bid price with the following allocation: 100 percent of the work to the primary Supplier for Schedule A, 80 percent of the work to the primary Supplier and 20 percent of the work to the secondary Supplier for Schedules B and C respectively. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: 1. Hortico Inc. (Primary Supplier, Schedule A) 2. Neil Vanderkruk Holdings Inc. (Primary Supplier, Schedule B) 3. Dutchmaster Nurseries Limited (Secondary Supplier, Schedule B) 4. Uxbridge Nurseries Limited (Primary Supplier, Schedule C) 5. Neil Vanderkruk Holdings Inc. (Secondary Supplier, Schedule C) Contract Award Value: Hortico Inc. (Primary Supplier - Schedule A) Initial Contract Term: From date of award to December 31, 2025 $158,920 net of all applicable taxes and charges (including 20 percent Miscellaneous Item) $179,579 including HST and all applicable charges $161,717 net of HST recoveries Option Year 1: January 1, 2026 to December 31, 2026 $163,687 net of all applicable taxes and charges $184,967 including HST and all applicable charges $166,568 net of HST recoveries Option Year 2: January 1, 2027 to December 31, 2027 $168,598 net of all applicable taxes and charges $190,516 including HST and all applicable charges $171,565 net of HST recoveries Option Year 3: January 1, 2028 to December 31, 2028 $173,656 net of all applicable taxes and charges $196,231 including HST and all applicable charges $176,712 net of HST recoveries The total potential contract award for the initial contract term and all option years is $664,860 net of all applicable taxes and charges, $751,292 including HST and applicable charges. The total potential cost to the City is $676,562 net of HST recoveries. Neil Vanderkruk Holdings Inc. (Primary Supplier - Schedule B) Initial Contract Term: From date of award to December 31, 2025 $570,500 net of all applicable taxes and charges (including 20 percent Miscellaneous Item) $644,665 including HST and all applicable charges $580,541 net of HST recoveries Option Year 1: January 1, 2026 to December 31, 2026 $587,615 net of all applicable taxes and charges $664,005 including HST and all applicable charges $597,957 net of HST recoveries Option Year 2: January 1, 2027 to December 31, 2027 $605,244 net of all applicable taxes and charges $683,925 including HST and all applicable charges $615,896 net of HST recoveries Option Year 3: January 1, 2028 to December 31, 2028 $623,401 net of all applicable taxes and charges $704,433 including HST and all applicable charges $634,373 net of HST recoveries The total potential contract award for the initial contract term and all option years is $2,386,760 net of all applicable taxes and charges, $2,697,039 including HST and applicable charges. The total potential cost to the City is $2,428,767 net of HST recoveries. Dutchmaster Nurseries Limited (Secondary Supplier - Schedule B) Initial Contract Term: From date of award to December 31, 2025 $225,192 net of all applicable taxes and charges (including 20 percent Miscellaneous Item) $254,467 including HST and all applicable charges $229,155 net of HST recoveries Option Year 1: January 1, 2026 to December 31, 2026 $231,948 net of all applicable taxes and charges $262,101 including HST and all applicable charges $236,030 net of HST recoveries Option Year 2: January 1, 2027 to December 31, 2027 $238,906 net of all applicable taxes and charges $269,964 including HST and all applicable charges $243,111 net of HST recoveries Option Year 3: January 1, 2028 to December 31, 2028 $246,073 net of all applicable taxes and charges $278,063 including HST and all applicable charges $250,404 net of HST recoveries The total potential contract award for the initial contract term and all option years is $942,119 net of all applicable taxes and charges, $1,064,595 including HST and applicable charges. The total potential cost to the City is $958,701 net of HST recoveries. Uxbridge Nurseries Limited (Primary Supplier - Schedule C) Initial Contract Term: From date of award to December 31, 2025 $132,322 net of all applicable taxes and charges (including 20 percent Miscellaneous Item) $149,523 including HST and all applicable charges $134,650 net of HST recoveries Option Year 1: January 1, 2026 to December 31, 2026 $136,291 net of all applicable taxes and charges $154,009 including HST and all applicable charges $138,690 net of HST recoveries Option Year 2: January 1, 2027 to December 31, 2027 $140,380 net of all applicable taxes and charges $158,629 including HST and all applicable charges $142,851 net of HST recoveries Option Year 3: January 1, 2028 to December 31, 2028 $144,591 net of all applicable taxes and charges $163,388 including HST and all applicable charges $147,136 net of HST recoveries The total potential contract award for the initial contract term and all option years is $553,584 net of all applicable taxes and charges, $625,550 including HST and applicable charges. The total potential cost to the City is $563,327 net of HST recoveries. Neil Vanderkruk Holdings Inc. (Secondary Supplier - Schedule C) Initial Contract Term: From date of award to December 31, 2025 $39,139 net of all applicable taxes and charges (including 20 percent Miscellaneous Item) $44,227 including HST and all applicable charges $39,828 net of HST recoveries Option Year 1: January 1, 2026 to December 31, 2026 $40,313 net of all applicable taxes and charges $45,554 including HST and all applicable charges $41,023 net of HST recoveries Option Year 2: January 1, 2027 to December 31, 2027 $41,523 net of all applicable taxes and charges $46,921 including HST and all applicable charges $42,254 net of HST recoveries Option Year 3: January 1, 2028 to December 31, 2028 $42,769 net of all applicable taxes and charges $48,329 including HST and all applicable charges $43,521 net of HST recoveries The total potential contract award for the initial contract term and all option years is $163,744 net of all applicable taxes and charges, $185,031 including HST and applicable charges. The total potential cost to the City is $166,626 net of HST recoveries. The combined total potential contract award identified in this report for the initial contract term and all option years is $4,711,069 net of all applicable taxes and charges, $5,323,508 including HST and applicable charges. The combined total potential cost to the City is $4,793,983 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Document Number 4679218009 Description: For the non-exclusive supply, delivery and off-loading of various trees and shrubs for the City of Toronto's Parks, Forestry and Recreation, for the period from date of award until December 31, 2025 with the option in favour of the City to extend the agreement for up to three (3) separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Quotation. The Request for Quotation is structured to award five (5) separate contracts to the lowest Supplier(s) based on the Supplier meeting specifications and providing the lowest total initial base bid price with the following allocation: 100 percent of the work to the primary Supplier for Schedule A, 80 percent of the work to the primary Supplier and 20 percent of the work to the secondary Supplier for Schedules B and C respectively. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: 1. Hortico Inc. (Primary Supplier, Schedule A) 2. Neil Vanderkruk Holdings Inc. (Primary Supplier, Schedule B) 3. Dutchmaster Nurseries Limited (Secondary Supplier, Schedule B) 4. Uxbridge Nurseries Limited (Primary Supplier, Schedule C) 5. Neil Vanderkruk Holdings Inc. (Secondary Supplier, Schedule C) Contract Award Value: Hortico Inc. (Primary Supplier - Schedule A) Initial Contract Term: From date of award to December 31, 2025 $158,920 net of all applicable taxes and charges (including 20 percent Miscellaneous Item) $179,579 including HST and all applicable charges $161,717 net of HST recoveries Option Year 1: January 1, 2026 to December 31, 2026 $163,687 net of all applicable taxes and charges $184,967 including HST and all applicable charges $166,568 net of HST recoveries Option Year 2: January 1, 2027 to December 31, 2027 $168,598 net of all applicable taxes and charges $190,516 including HST and all applicable charges $171,565 net of HST recoveries Option Year 3: January 1, 2028 to December 31, 2028 $173,656 net of all applicable taxes and charges $196,231 including HST and all applicable charges $176,712 net of HST recoveries The total potential contract award for the initial contract term and all option years is $664,860 net of all applicable taxes and charges, $751,292 including HST and applicable charges. The total potential cost to the City is $676,562 net of HST recoveries. Neil Vanderkruk Holdings Inc. (Primary Supplier - Schedule B) Initial Contract Term: From date of award to December 31, 2025 $570,500 net of all applicable taxes and charges (including 20 percent Miscellaneous Item) $644,665 including HST and all applicable charges $580,541 net of HST recoveries Option Year 1: January 1, 2026 to December 31, 2026 $587,615 net of all applicable taxes and charges $664,005 including HST and all applicable charges $597,957 net of HST recoveries Option Year 2: January 1, 2027 to December 31, 2027 $605,244 net of all applicable taxes and charges $683,925 including HST and all applicable charges $615,896 net of HST recoveries Option Year 3: January 1, 2028 to December 31, 2028 $623,401 net of all applicable taxes and charges $704,433 including HST and all applicable charges $634,373 net of HST recoveries The total potential contract award for the initial contract term and all option years is $2,386,760 net of all applicable taxes and charges, $2,697,039 including HST and applicable charges. The total potential cost to the City is $2,428,767 net of HST recoveries. Dutchmaster Nurseries Limited (Secondary Supplier - Schedule B) Initial Contract Term: From date of award to December 31, 2025 $225,192 net of all applicable taxes and charges (including 20 percent Miscellaneous Item) $254,467 including HST and all applicable charges $229,155 net of HST recoveries Option Year 1: January 1, 2026 to December 31, 2026 $231,948 net of all applicable taxes and charges $262,101 including HST and all applicable charges $236,030 net of HST recoveries Option Year 2: January 1, 2027 to December 31, 2027 $238,906 net of all applicable taxes and charges $269,964 including HST and all applicable charges $243,111 net of HST recoveries Option Year 3: January 1, 2028 to December 31, 2028 $246,073 net of all applicable taxes and charges $278,063 including HST and all applicable charges $250,404 net of HST recoveries The total potential contract award for the initial contract term and all option years is $942,119 net of all applicable taxes and charges, $1,064,595 including HST and applicable charges. The total potential cost to the City is $958,701 net of HST recoveries. Uxbridge Nurseries Limited (Primary Supplier - Schedule C) Initial Contract Term: From date of award to December 31, 2025 $132,322 net of all applicable taxes and charges (including 20 percent Miscellaneous Item) $149,523 including HST and all applicable charges $134,650 net of HST recoveries Option Year 1: January 1, 2026 to December 31, 2026 $136,291 net of all applicable taxes and charges $154,009 including HST and all applicable charges $138,690 net of HST recoveries Option Year 2: January 1, 2027 to December 31, 2027 $140,380 net of all applicable taxes and charges $158,629 including HST and all applicable charges $142,851 net of HST recoveries Option Year 3: January 1, 2028 to December 31, 2028 $144,591 net of all applicable taxes and charges $163,388 including HST and all applicable charges $147,136 net of HST recoveries The total potential contract award for the initial contract term and all option years is $553,584 net of all applicable taxes and charges, $625,550 including HST and applicable charges. The total potential cost to the City is $563,327 net of HST recoveries. Neil Vanderkruk Holdings Inc. (Secondary Supplier - Schedule C) Initial Contract Term: From date of award to December 31, 2025 $39,139 net of all applicable taxes and charges (including 20 percent Miscellaneous Item) $44,227 including HST and all applicable charges $39,828 net of HST recoveries Option Year 1: January 1, 2026 to December 31, 2026 $40,313 net of all applicable taxes and charges $45,554 including HST and all applicable charges $41,023 net of HST recoveries Option Year 2: January 1, 2027 to December 31, 2027 $41,523 net of all applicable taxes and charges $46,921 including HST and all applicable charges $42,254 net of HST recoveries Option Year 3: January 1, 2028 to December 31, 2028 $42,769 net of all applicable taxes and charges $48,329 including HST and all applicable charges $43,521 net of HST recoveries The total potential contract award for the initial contract term and all option years is $163,744 net of all applicable taxes and charges, $185,031 including HST and applicable charges. The total potential cost to the City is $166,626 net of HST recoveries. The combined total potential contract award identified in this report for the initial contract term and all option years is $4,711,069 net of all applicable taxes and charges, $5,323,508 including HST and applicable charges. The combined total potential cost to the City is $4,793,983 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
BA108.9adopted
Solicitation Issued: July 22, 2024 Solicitation Closed: August 27, 2024 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Schedule A: Supplier Name Bid Price (excluding HST) Civica Infrastructure Inc. $1,777,580* Flowmetrix Technical Services Inc. $2,320,260* ADS Environmental Technologies, Inc. $2,328,540* ACEOM Canada Ltd. $2,893,000 *Pursuant to the Request for Quotation document the contract award value includes a miscellaneous amount of 5 percent. Schedule B: Supplier Name Bid Price (excluding HST) ADS Environmental Technologies, Inc. $44,880* Flowmetrix Technical Services Inc. $71,553 ACEOM Canada Ltd. $75,480 Civica Infrastructure Inc. $198,798 *Pursuant to the Request for Quotation document the contract award value includes a miscellaneous amount of 5 percent.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Document Number 4679612988 Description: For flow monitoring SaaS and professional services for Toronto Water. The term of the Contract is to be for a period of one (1) year from the date of award, with the option to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. The Request for Quotation is structured to award contracts for Schedule A to the three (3) lowest supplier's meeting specifications by allocating fifty percent of the specified quantities to the lowest supplier, thirty percent of the specified quantities to the second lowest supplier and twenty percent of the specified quantities to the third lowest supplier. The Request for Quotation is structured to award the contract for Schedule B to the lowest supplier meeting specifications by allocating one hundred percent of the specified quantity. Should the option(s) be exercised, then the General Manager of Toronto Water Division, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: Schedule A 1. Civica Infrastructure Inc. 2. Flowmetrix Technical Services Inc. 3. ADS Environmental Technologies, Inc. Schedule B 1. ADS Environmental Technologies, Inc. Contract Award Value: Schedule A Civica Infrastructure Inc. $933,230 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $1,054,550 including HST and all applicable charges $949,655 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year 1 (January 1, 2026 to December 31, 2026) $961,227 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $1,086,187 including HST and all applicable charges $978,145 net of HST recoveries Option Year 2 (January 1, 2027 to December 31, 2027) $990,064 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $1,118,772 including HST and all applicable charges $1,007,489 net of HST recoveries Option Year 3 (January 1, 2028 to December 31, 2028) $1,019,766 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $1,152,336 including HST and all applicable charges $1,037,714 net of HST recoveries Option Year 4 (January 1, 2029 to December 31, 2029) $1,050,359 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $1,186,906 including HST and all applicable charges $1,068,845 net of HST recoveries The total potential contract award to Civica Infrastructure Inc. including all option year periods is $4,954,646 net of all applicable taxes and charges, and $5,598,751 including HST and all applicable taxes and charges. The total potential cost to the City including all option year periods is $5,041,848 net of HST recoveries. The above cost calculations reflect an estimated annual three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year. Flowmetrix Technical Services Inc. $730,882 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $825,897 including HST and all applicable charges $743,746 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year 1 (January 1, 2026 to December 31, 2026) $752,808 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $850,673 including HST and all applicable charges $766,057 net of HST recoveries Option Year 2 (January 1, 2027 to December 31, 2027) $775,392 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $876,193 including HST and all applicable charges $789,039 net of HST recoveries Option Year 3 (January 1, 2028 to December 31, 2028) $798,654 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $902,479 including HST and all applicable charges $812,710 net of HST recoveries Option Year 4 (January 1, 2029 to December 31, 2029) $822,614 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $929,554 including HST and all applicable charges $837,092, net of HST recoveries The total potential contract award to Flowmetrix Technical Services Inc. including all option year periods is $3,880,350 net of all applicable taxes and charges, and $4,384,796 including HST and all applicable taxes and charges. The total potential cost to the City including all option year periods is $3,948,644 net of HST recoveries. The above cost calculations reflect an estimated annual three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year. ADS Environmental Technologies, Inc. $488,993 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $552,562 including HST and all applicable charges $497,599 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year 1 (January 1, 2026 to December 31, 2026) $503,663 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $569,139 including HST and all applicable charges $512,527 net of HST recoveries Option Year 2 (January 1, 2027 to December 31, 2027) $518,773 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $586,213 including HST and all applicable charges $527,903 net of HST recoveries Option Year 3 (January 1, 2028 to December 31, 2028) $534,336 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $603,800 including HST and all applicable charges $543,740 net of HST recoveries Option Year 4 (January 1, 2029 to December 31, 2029) $550,366 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $621,914 including HST and all applicable charges $560,052, net of HST recoveries The total potential contract award to ADS Environmental Technologies Inc. including all option year periods is $2,596,131 net of all applicable taxes and charges, and $2,933,628 including HST and all applicable taxes and charges. The total potential cost to the City including all option year periods is $2,641,821 net of HST recoveries. The above cost calculations reflect an estimated annual three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year. Schedule B ADS Environmental Technologies Inc. $47,124 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $53,250 including HST and all applicable charges $47,953 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year 1 (January 1, 2026 to December 31, 2026) $48,538 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $54,848 including HST and all applicable charges $49,392 net of HST recoveries Option Year 2 (January 1, 2027 to December 31, 2027) $49,994 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $56,493 including HST and all applicable charges $50,874 net of HST recoveries Option Year 3 (January 1, 2028 to December 31, 2028) $51,494 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $58,188 including HST and all applicable charges $52,400 net of HST recoveries Option Year 4 (January 1, 2029 to December 31, 2029) $53,039 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $59,934 including HST and all applicable charges $53,972, net of HST recoveries The total potential contract award to ADS Environmental Technologies Inc. including all option year periods is $250,189 net of all applicable taxes and charges, and $282,713 including HST and all applicable taxes and charges. The total potential cost to the City including all option year periods is $254,591 net of HST recoveries. The total contract award identified in this report is $11,681,316 net of all applicable taxes and charges, $13,199,888 including all applicable taxes and charges. The total potential cost to the City for all contracts including optional periods is $11,886,904 net of HST recoveries. The above cost calculations reflect an estimated annual three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Document Number 4679612988 Description: For flow monitoring SaaS and professional services for Toronto Water. The term of the Contract is to be for a period of one (1) year from the date of award, with the option to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. The Request for Quotation is structured to award contracts for Schedule A to the three (3) lowest supplier's meeting specifications by allocating fifty percent of the specified quantities to the lowest supplier, thirty percent of the specified quantities to the second lowest supplier and twenty percent of the specified quantities to the third lowest supplier. The Request for Quotation is structured to award the contract for Schedule B to the lowest supplier meeting specifications by allocating one hundred percent of the specified quantity. Should the option(s) be exercised, then the General Manager of Toronto Water Division, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: Schedule A 1. Civica Infrastructure Inc. 2. Flowmetrix Technical Services Inc. 3. ADS Environmental Technologies, Inc. Schedule B 1. ADS Environmental Technologies, Inc. Contract Award Value: Schedule A Civica Infrastructure Inc. $933,230 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $1,054,550 including HST and all applicable charges $949,655 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year 1 (January 1, 2026 to December 31, 2026) $961,227 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $1,086,187 including HST and all applicable charges $978,145 net of HST recoveries Option Year 2 (January 1, 2027 to December 31, 2027) $990,064 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $1,118,772 including HST and all applicable charges $1,007,489 net of HST recoveries Option Year 3 (January 1, 2028 to December 31, 2028) $1,019,766 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $1,152,336 including HST and all applicable charges $1,037,714 net of HST recoveries Option Year 4 (January 1, 2029 to December 31, 2029) $1,050,359 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $1,186,906 including HST and all applicable charges $1,068,845 net of HST recoveries The total potential contract award to Civica Infrastructure Inc. including all option year periods is $4,954,646 net of all applicable taxes and charges, and $5,598,751 including HST and all applicable taxes and charges. The total potential cost to the City including all option year periods is $5,041,848 net of HST recoveries. The above cost calculations reflect an estimated annual three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year. Flowmetrix Technical Services Inc. $730,882 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $825,897 including HST and all applicable charges $743,746 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year 1 (January 1, 2026 to December 31, 2026) $752,808 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $850,673 including HST and all applicable charges $766,057 net of HST recoveries Option Year 2 (January 1, 2027 to December 31, 2027) $775,392 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $876,193 including HST and all applicable charges $789,039 net of HST recoveries Option Year 3 (January 1, 2028 to December 31, 2028) $798,654 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $902,479 including HST and all applicable charges $812,710 net of HST recoveries Option Year 4 (January 1, 2029 to December 31, 2029) $822,614 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $929,554 including HST and all applicable charges $837,092, net of HST recoveries The total potential contract award to Flowmetrix Technical Services Inc. including all option year periods is $3,880,350 net of all applicable taxes and charges, and $4,384,796 including HST and all applicable taxes and charges. The total potential cost to the City including all option year periods is $3,948,644 net of HST recoveries. The above cost calculations reflect an estimated annual three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year. ADS Environmental Technologies, Inc. $488,993 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $552,562 including HST and all applicable charges $497,599 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year 1 (January 1, 2026 to December 31, 2026) $503,663 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $569,139 including HST and all applicable charges $512,527 net of HST recoveries Option Year 2 (January 1, 2027 to December 31, 2027) $518,773 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $586,213 including HST and all applicable charges $527,903 net of HST recoveries Option Year 3 (January 1, 2028 to December 31, 2028) $534,336 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $603,800 including HST and all applicable charges $543,740 net of HST recoveries Option Year 4 (January 1, 2029 to December 31, 2029) $550,366 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $621,914 including HST and all applicable charges $560,052, net of HST recoveries The total potential contract award to ADS Environmental Technologies Inc. including all option year periods is $2,596,131 net of all applicable taxes and charges, and $2,933,628 including HST and all applicable taxes and charges. The total potential cost to the City including all option year periods is $2,641,821 net of HST recoveries. The above cost calculations reflect an estimated annual three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year. Schedule B ADS Environmental Technologies Inc. $47,124 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $53,250 including HST and all applicable charges $47,953 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year 1 (January 1, 2026 to December 31, 2026) $48,538 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $54,848 including HST and all applicable charges $49,392 net of HST recoveries Option Year 2 (January 1, 2027 to December 31, 2027) $49,994 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $56,493 including HST and all applicable charges $50,874 net of HST recoveries Option Year 3 (January 1, 2028 to December 31, 2028) $51,494 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $58,188 including HST and all applicable charges $52,400 net of HST recoveries Option Year 4 (January 1, 2029 to December 31, 2029) $53,039 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $59,934 including HST and all applicable charges $53,972, net of HST recoveries The total potential contract award to ADS Environmental Technologies Inc. including all option year periods is $250,189 net of all applicable taxes and charges, and $282,713 including HST and all applicable taxes and charges. The total potential cost to the City including all option year periods is $254,591 net of HST recoveries. The total contract award identified in this report is $11,681,316 net of all applicable taxes and charges, $13,199,888 including all applicable taxes and charges. The total potential cost to the City for all contracts including optional periods is $11,886,904 net of HST recoveries. The above cost calculations reflect an estimated annual three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA108.10adopted
Solicitation Issued: August 12, 2024 Solicitation Closed: September 25, 2024 Number of Addenda Issued: Five (5) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Martinway Contracting Limited $6,527,920.00* * Pursuant to the Request for Tender document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Document Number 4700177538, Contract 24SWM-IRM-036CDU Description: For the installation of automatic access gates and new electronic signs at all seven (7) of the City's waste transfer station sites. Recommended Supplier: Martinway Contracting Ltd. Contract Award Value: $7,507,108 net of all applicable taxes and charges $8,483,032 including HST and all applicable charges $7,639,233 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026. Financial Impact
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Document Number 4700177538, Contract 24SWM-IRM-036CDU Description: For the installation of automatic access gates and new electronic signs at all seven (7) of the City's waste transfer station sites. Recommended Supplier: Martinway Contracting Ltd. Contract Award Value: $7,507,108 net of all applicable taxes and charges $8,483,032 including HST and all applicable charges $7,639,233 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026. Financial Impact
BA108.11adopted
Solicitation Issued: September 9, 2024 Solicitation Closed: October 8, 2024 Number of Addenda Issued: None Number of Bids: Two (2) Table 2: Summary of Bid Received including bid price Supplier Name Bid Price (excluding H.S.T.) Innovative Surface Solutions LP $404,800 Black Armour Asphalt Products Inc. $531,300 *Bid Price does not contain the 20 percent miscellaneous items
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Document Number 4755553201 Description: For the non-exclusive supply and delivery of Cold Asphalt Mix (Bulk and Bags) and Releasing Agent to various Purchasing and Materials Management (Stores) locations from the date of award to November 30, 2025, with the option to renew the Contract for four (4) additional one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Innovative Surface Solutions LP Contract Award Value: $485,760 net of all applicable taxes and charges $548,909 including HST and all applicable charges. $494,309 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2025 Option Year 1 (December 1, 2025 to November 30, 2026) $500,333 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $565,376 including all applicable taxes and charges. $509,139 net of HST recoveries Option Year 2 (December 1, 2026 to November 30, 2027) $515,343 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $582,337 including all applicable taxes and charges. $524,413 net of HST recoveries Option Year 3 (December 1, 2027 to November 30, 2028) $530,803 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $599,807 including all applicable taxes and charges. $540,145 net of HST recoveries Option Year 4 (December 1, 2028 to November 30, 2029) $546,727 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $617,802 including all applicable taxes and charges. $556,350 net of HST recoveries The total potential combined contract award identified in this report including option years is $2,578,966 net of all applicable taxes and charges, $2,914,232 including all applicable taxes and charges. The total potential combined cost to the City including option years is $2,624,356 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Document Number 4755553201 Description: For the non-exclusive supply and delivery of Cold Asphalt Mix (Bulk and Bags) and Releasing Agent to various Purchasing and Materials Management (Stores) locations from the date of award to November 30, 2025, with the option to renew the Contract for four (4) additional one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Innovative Surface Solutions LP Contract Award Value: $485,760 net of all applicable taxes and charges $548,909 including HST and all applicable charges. $494,309 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2025 Option Year 1 (December 1, 2025 to November 30, 2026) $500,333 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $565,376 including all applicable taxes and charges. $509,139 net of HST recoveries Option Year 2 (December 1, 2026 to November 30, 2027) $515,343 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $582,337 including all applicable taxes and charges. $524,413 net of HST recoveries Option Year 3 (December 1, 2027 to November 30, 2028) $530,803 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $599,807 including all applicable taxes and charges. $540,145 net of HST recoveries Option Year 4 (December 1, 2028 to November 30, 2029) $546,727 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $617,802 including all applicable taxes and charges. $556,350 net of HST recoveries The total potential combined contract award identified in this report including option years is $2,578,966 net of all applicable taxes and charges, $2,914,232 including all applicable taxes and charges. The total potential combined cost to the City including option years is $2,624,356 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA108.12adopted
Solicitation Issued: October 1, 2024 Solicitation Closed: October 17, 2024 Number of Addenda Issued: One (1) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Urban Forest Innovations Inc. $182,000.00* Davey Tree Expert Co. of Canada, Limited $229,822.00 Aquafor Beech Limited $252,300.00 GEI Consultants Canada Ltd. $262,400.00 Kuntz Forestry Consulting Inc. $294,500.00 * Pursuant to the Request for Quotation document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Document Number 4797820542, Contract 24ECS-RD-01LR Description: Provision of Arborist Services for Roadways Projects at various locations in the City of Toronto from the date of award to November 30, 2025 with the option to renew the Contract for two (2) additional separate one (1) year periods, at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised the Chief Engineer and Executive Director, Engineering and Construction Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Urban Forest Innovations Inc. Contract Award Value: $218,400 net of all applicable taxes and charges $246,792 including HST and all applicable charges $222,244 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2025 Option Year 1: December 1, 2025 - November 30, 2026 $224,952 net of all applicable taxes and charges $254,196 including HST and all applicable charges $228,911 net of HST recoveries Option Year 2: December 1, 2026 - November 30, 2027 $231,701 net of all applicable taxes and charges $261,822 including HST and all applicable charges $235,778 net of HST recoveries The total potential contract award identified in this report, including all option periods, is $762,809 including all applicable taxes and charges and $675,052 net of all taxes and charges and. The total potential cost to the City including all option periods is $686,933 net of HST recoveries. The cost calculation for the option periods reflects an estimated three (3) percent Consumer Price Index (CPI) applied annually to the annual cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Document Number 4797820542, Contract 24ECS-RD-01LR Description: Provision of Arborist Services for Roadways Projects at various locations in the City of Toronto from the date of award to November 30, 2025 with the option to renew the Contract for two (2) additional separate one (1) year periods, at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised the Chief Engineer and Executive Director, Engineering and Construction Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Urban Forest Innovations Inc. Contract Award Value: $218,400 net of all applicable taxes and charges $246,792 including HST and all applicable charges $222,244 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2025 Option Year 1: December 1, 2025 - November 30, 2026 $224,952 net of all applicable taxes and charges $254,196 including HST and all applicable charges $228,911 net of HST recoveries Option Year 2: December 1, 2026 - November 30, 2027 $231,701 net of all applicable taxes and charges $261,822 including HST and all applicable charges $235,778 net of HST recoveries The total potential contract award identified in this report, including all option periods, is $762,809 including all applicable taxes and charges and $675,052 net of all taxes and charges and. The total potential cost to the City including all option periods is $686,933 net of HST recoveries. The cost calculation for the option periods reflects an estimated three (3) percent Consumer Price Index (CPI) applied annually to the annual cost after the initial year.
BA108.13adopted
Solicitation Issued: December 21, 2023 Solicitation Closed: February 16, 2024 Number of Addenda Issued: One (1) Number of Bids: Four (4)
The Bid Award Panel adopted the following: 1. Rescind its July 31, 2024, Item BA90.4 decision to award Collaborative Procurement from Kinetic GPO Request for Standing Offers Number 23-15 to Sweet Pete's Bike Shop, due to stating incorrect Supplier name; and 2. Grant authority to award Collaborative Procurement from Kinetic GPO Request for Standing Offers Number 23-15 to 1217563 Ontario Inc. operating as Sweet Pete's Bicycle Shop for the Supply and Delivery of Various Manual and Electric Bikes, Accessories, and Services for Various City Divisions. Solicitation Number: Kinetic GPO Request for Standing Offers Number 23-15 Sourcing Project WS4583636647 Description: For the non-exclusive supply and delivery of various manual and electric bikes, accessories, and services, on an as-and-when-required basis, for the City of Toronto from the date of award to March 31, 2027 with the option to renew the contract for an additional two (2) option terms of one (1) year. Kinetic GPO is a cooperative purchasing organization established for Broader Public Sector and MASH (Municipalities, Academic Institutions, Schools, and Hospitals) entities across Canada, with the specific purpose of reducing procurement costs by leveraging the purchasing power of group buying and saving our members time by simplifying steps to procure. Kinetic GPO issued the Request for Standing Offers resulting in two (2) national contracts with Sweet Pete's Bicycle Shop and Western Cycle Source for Sports for the procurement of Manual Bikes, Electric Bikes, Cargo Bikes, Performance Bikes, Bike Repair Services, and additional products, related services, and bike solutions for a period of three (3) years from April 1, 2024 to March 31, 2027 with the option to renew the contract for two (2) separate optional terms to March 31, 2029. After reviewing this Kinetic GPO's Request for Standing Offers 23-15, Fleet Services is requesting to piggyback on this Kinetic GPO Contract with the Sweet Pete's Bicycle Shop. Recommended Supplier: 1217563 Ontario Inc. operating as Sweet Pete's Bicycle Shop Contract Award Value: $1,829,853 net of all applicable taxes and charges $2,067,734 including HST and all applicable charges $1,862,059 net of HST recoveries The contract is expected to start on the date of award and end on March 31, 2027 Option Year 1 - April 1, 2027 to March 31, 2028 $773,122 net of all applicable taxes and charges $873,628 including HST and all applicable charges $786,729 net of HST recoveries Option Year 2 - April 1, 2028 to March 31, 2029 $881,106 net of all applicable taxes and charges $995,650 including HST and all applicable charges $896,614 net of HST recoveries The total potential contract award including both option years is $3,937,013 including HST and all applicable charges and $3,484,082 net of all applicable taxes and charges. The total potential cost to the City including both option years is $3,545,402 net of HST recoveries. The above cost calculations include a three percent (3 percent) Consumer Price Index (CPI) cost adjustment applied to each term after the initial contract term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel: 1. Rescind its July 31, 2024, Item BA90.4 decision to award Collaborative Procurement from Kinetic GPO Request for Standing Offers Number 23-15 to Sweet Pete's Bike Shop, due to stating incorrect Supplier name; and 2. Grant authority to award Collaborative Procurement from Kinetic GPO Request for Standing Offers Number 23-15 to 1217563 Ontario Inc. operating as Sweet Pete's Bicycle Shop for the Supply and Delivery of Various Manual and Electric Bikes, Accessories, and Services for Various City Divisions Solicitation Number: Kinetic GPO Request for Standing Offers Number 23-15 Sourcing Project WS4583636647 Description: For the non-exclusive supply and delivery of various manual and electric bikes, accessories, and services, on an as-and-when-required basis, for the City of Toronto from the date of award to March 31, 2027 with the option to renew the contract for an additional two (2) option terms of one (1) year. Kinetic GPO is a cooperative purchasing organization established for Broader Public Sector and MASH (Municipalities, Academic Institutions, Schools, and Hospitals) entities across Canada, with the specific purpose of reducing procurement costs by leveraging the purchasing power of group buying and saving our members time by simplifying steps to procure. Kinetic GPO issued the Request for Standing Offers resulting in two (2) national contracts with Sweet Pete's Bicycle Shop and Western Cycle Source for Sports for the procurement of Manual Bikes, Electric Bikes, Cargo Bikes, Performance Bikes, Bike Repair Services, and additional products, related services, and bike solutions for a period of three (3) years from April 1, 2024 to March 31, 2027 with the option to renew the contract for two (2) separate optional terms to March 31, 2029. After reviewing this Kinetic GPO's Request for Standing Offers 23-15, Fleet Services is requesting to piggyback on this Kinetic GPO Contract with the Sweet Pete's Bicycle Shop. Recommended Supplier: 1217563 Ontario Inc. operating as Sweet Pete's Bicycle Shop Contract Award Value: $1,829,853 net of all applicable taxes and charges $2,067,734 including HST and all applicable charges $1,862,059 net of HST recoveries The contract is expected to start on the date of award and end on March 31, 2027 Option Year 1 - April 1, 2027 to March 31, 2028 $773,122 net of all applicable taxes and charges $873,628 including HST and all applicable charges $786,729 net of HST recoveries Option Year 2 - April 1, 2028 to March 31, 2029 $881,106 net of all applicable taxes and charges $995,650 including HST and all applicable charges $896,614 net of HST recoveries The total potential contract award including both option years is $3,937,013 including HST and all applicable charges and $3,484,082 net of all applicable taxes and charges. The total potential cost to the City including both option years is $3,545,402 net of HST recoveries. The above cost calculations include a three percent (3 percent) Consumer Price Index (CPI) cost adjustment applied to each term after the initial contract term.