The filed record
Award of Document Number 4668408610 to Hit Play Technologies Inc. for Audio Visual Services and Support for Legislative Spaces for Technology Services Division
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The decision
2024-11-27 · Bid Award Panel · adopted
As filed
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Document Number 4668408610 Description: Audio Visual Services and Support for Legislative Spaces for a period of up to three (3) years with options, at the City's sole discretion, to extend the contract under the same terms and conditions for up to two (2) additional one (1) year periods.
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Recommended Supplier: Hit Play Technologies Inc. Contract Award Value: October 30, 2024 to October 29, 2027 $15,000,000 net of all applicable taxes and charges $16,950,000 including HST and all applicable charges $15,264,000 net of HST recoveries Contract is expected to start on October 30, 2024 and end on October 29, 2027. Option Year 1: October 30, 2027 to October 29, 2028 $907,080 net of all applicable taxes and charges $1,025,000 including HST and all applicable charges $923,045 net of HST recoveries Option Year 2: October 30, 2028 to October 29, 2029 $907,080 net of all applicable taxes and charges $1,025,000 including HST and all applicable charges $923,045 net of HST recoveries The total potential contract award including option years is $16,814,159 net of all applicable taxes and charges and $19,000,000 including HST and all applicable charges. The total potential cost to the City including all option year periods is $17,110,089 net of HST recoveries.
On the agenda
As the city filed it
Solicitation Issued: July 10, 2024 Solicitation Closed: August 13, 2024 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received Supplier Name Bid Price (excluding H.S.T.) Hit Play Technologies Inc. $3,806,709.32 Applied Electronics Limited $3,842,952.76 Solotech Inc.* $3,514,757.29 AVI-SPL Ltd.* $3,823,528.43 *Supplier was found non-compliant with the mandatory requirements
Staff recommended
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Document Number 4668408610 Description: Audio Visual Services and Support for Legislative Spaces for a period of up to three (3) years with options, at the City's sole discretion, to extend the contract under the same terms and conditions for up to two (2) additional one (1) year periods.
Show the rest of Staff recommended, 973 more characters as filed
Recommended Supplier: Hit Play Technologies Inc. Contract Award Value: October 30, 2024 to October 29, 2027 $15,000,000 net of all applicable taxes and charges $16,950,000 including HST and all applicable charges $15,264,000 net of HST recoveries Contract is expected to start on October 30, 2024 and end on October 29, 2027. Option Year 1: October 30, 2027 to October 29, 2028 $907,080 net of all applicable taxes and charges $1,025,000 including HST and all applicable charges $923,045 net of HST recoveries Option Year 2: October 30, 2028 to October 29, 2029 $907,080 net of all applicable taxes and charges $1,025,000 including HST and all applicable charges $923,045 net of HST recoveries The total potential contract award including option years is $16,814,159 net of all applicable taxes and charges and $19,000,000 including HST and all applicable charges. The total potential cost to the City including all option year periods is $17,110,089 net of HST recoveries.
On the record
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