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Bid Award Panel · 2024-08-21 · 2024.BA93.8

The filed record

Award of Doc4521782099 to Hawkins Contracting Services Limited for Birchmount Stadium Artificial Turf Replacement for Parks, Forestry and Recreation

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The decision

2024-08-21 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 15, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4521782099, Contract Number 24-PFR-025 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete the Birchmount Stadium Artificial Turf Replacement for Parks, Forestry and Recreation.

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Recommended Supplier: Hawkins Contracting Services Limited Contract Award Value: $1,515,602 net of all applicable taxes and charges. $1,712,630 including HST and all applicable charges. $1,542,277 net of HST Recoveries The contract is expected to start on the date of award and end by April 30, 2025.

On the agenda

As the city filed it

Solicitation Issued: May 3, 2024 Solicitation Closed: May 30, 2024 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 2: Summary of Bids Received including Base Bid Price Supplier Name Base Bid Price (excluding H.S.T.) Hawkins Contracting Services Limited $1,330,010.85* Greenspace Construction Inc. $1,825,030.13 * Pursuant to the Request for Tender document the contract award value includes Contingency and Provisional Items.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4521782099, Contract Number 24-PFR-025 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete the Birchmount Stadium Artificial Turf Replacement for Parks, Forestry and Recreation. Recommended Supplier: Hawkins Contracting Services Limited Contract Award Value: $1,515,602 net of all applicable taxes and charges.

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$1,712,630 including HST and all applicable charges. $1,542,277 net of HST Recoveries The contract is expected to start on the date of award and end by April 30, 2025.

    On the record

    The item as the City filed it

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